DRAFT DATE
Florida Gulf Coast University
Please use TRACK
Changes in this
document
Policy: Number to be
assigned in the General
Counsel’s Office
Policy Manual
Responsible Executive:
(TITLE)
Responsible Office:
I.
POLICY STATEMENT
II.
REASON FOR POLICY
III.
APPLICABILITY AND/OR ACCOUNTABILITY
IV.
DEFINITION OF TERMS
V.
PROCEDURES
VI.
RELATED INFORMATION
VII.
HISTORY
VIII. APPENDICES
APPROVED
______________________________
President
Florida Gulf Coast University
Policy # TBD
GC122146_2
________________________
Date
Page 1 of 4
Instructions for Completing the
Policy Template
I.
DRAFTING A UNIVERSITY POLICY
A. When drafting a University policy, use the template on page 1 and always be sure to:
1. Complete the proposed policy using “TRACK CHANGES”,
2. Include a “DRAFT” watermark, and
3. Submit to the Office of the General Counsel for legal review.
B. Never use “bullets.” Use the following numbering format:
I.
A.
1.
a)
1)
C. Section headers may be changed. Please consult with the Office of the General
Counsel if revising section headers.
II.
CONTENT AND FORMATTING
See Appendix A for the content and formatting necessary to complete the policy
template.
III.
POLICY TEMPLATE LOCATION
A. The policy template can be found on the General Counsel’s webpage
(http://fgcu.edu/generalcounsel) under “Forms for Download.” Refer to the
procedures in FGCU Policy # 1.001 upon completion of the Policy draft for directions
on next steps.
IV.
QUESTIONS
If you have questions, please contact the Office of the General Counsel at 590-1101.
Florida Gulf Coast University
Policy # TBD
GC122146_2
Page 2 of 4
APPENDIX A
Content Necessary to Complete the Policy Template
I.
POLICY STATEMENT
Articulate an authoritative expression of philosophy and direction.
II.
REASON FOR POLICY
Specify the reason, purpose, or rationale for creating this policy. Common reasons for
developing a policy are:
A. To assist the University to meet its mission and goals;
B. To provide guidance to faculty, staff, and students to carry out their roles and
responsibilities;
C. To comply with legal or regulatory requirements;
D. To resolve a conflict or problem;
E. To reduce costs;
F. To eliminate institutional risk; and
G. To increase efficiencies.
III.
APPLICABILITY AND/OR ACCOUNTABILITY
State to whom does the policy apply and/or identify who is accountable for compliance of
policy.
IV.
DEFINITION OF TERMS
A. Where appropriate, state the specific meaning of unique words or phrases used
within the policy or procedure, particularly those terms that are used in a special
or technical sense or that have multiple meanings.
B. The format is Word: Definition.
Example:
Grounds: All of the campus of the University, whether it be the main campus or
outlying or noncontiguous land of the University within the county.
Florida Gulf Coast University
Policy # TBD
GC122146_2
Page 3 of 4
V.
PROCEDURES
Where appropriate, outline steps that must be followed to comply with the policy or
provide a reference to where the procedures may be found.
VI.
RELATED INFORMATION
Identify Regulations or other Policies covering the same or related subject matter.
VII.
HISTORY
Dates of initial policy and/or amendments. (This section to be completed by the Office of
the General Counsel.)
VIII. APPENDICES
Where necessary, include in an appendices, any lengthy or complex reference
information that is critical to the policy but, if included in the main portion of the policy,
would disrupt the flow of the other sections.
APPROVED
______________________________
President
Florida Gulf Coast University
Policy # TBD
GC122146_2
________________________
Date
Page 4 of 4