Background Check Process
Temporary Employees
Effective March 1, 2012
Summary of Process
The basic background check consists of a Social Security Number trace, criminal history check and sex
offender registry.
1. The Hiring Department will complete a temporary request form and forward to the HR Coordinator
to classify the temporary position.
2. The hiring department notifies the temporary employee that the hire is contingent on the
background check and request they create a profile in Taleo.
3. Human Resources will submit a background check request through HireRight, and HireRight will
send an e-mail to the temporary employee requesting information and consent for the background
check.
4. The temporary employee completes the online background check authorization form.
5. HireRight will conduct a Social Security Number trace to determine where the candidate lived and
worked. HireRight then conducts a criminal history check for each geographic area the candidate
lived and worked. The national sex offender registry is also checked by HireRight. HireRight notifies
Human Resources of the results.
6. Human Resources notifies the hiring department and business office of completed background
check.
Individual Responsibilities:
Hiring Department:
1. Complete the temporary request form and forward to the HR Coordinator.
2. Notify the temporary employee that they are required to create a profile in Taleo and will receive an
email (from HireRight) requesting background check information, and request that they complete both
as soon as possible to keep the process moving.
3. If the temporary employee begins work prior to receiving background check approval, please inform
the temporary employee the placement is contingent on the results of a background check.
Temporary Employee
1. Create a profile in Taleo.
2. Complete and submit online authorization for a background check.
Human Resources:
1. Send candidate’s name and email address to HireRight through Taleo, and conduct criminal
background check.
2. Notify Hiring Department of results.