Instructions for Foundation Support Budget Transfer (Fund 55 only)
THE NEW BUDGET TRANSFER FORM MUST NOW BE USED!! IT IS AVAILABLE
ON THE NIU ACCOUNTING DEPARTMENT WEBSITE IN THE FORMS SECTION.
THE OLD BUDGET TRANSFER FORM WILL NOT WORK WITH THE NEW
PEOPLESOFT 8.8 UPGRADE.
The Foundation Support Budget Transfer form is to be used only for Fund 55 budgets. Please
note that Fund 55 cost centers are used only for revenue transfers and personnel transactions.
Instructions:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
Date: Enter current date.
Department: Enter your department name.
Entered by: Enter your name.
Extension: Enter your phone number.
Description: The information you input into the “Description Box” at the top of the
transfer form is the Header Description and will appear on the Budget Detail Report
(nbudgl.xls). Please include the purpose of the use of these funds.
Approvals: Enter name of the person approving these transfers.
Line: The numbering information for the “Line” is automatically filled in as you enter
information in Account area. Please do not skip any lines. The budget upload
program stops processing when it reaches a blank line.
Account: Use budget accounts as listed following these instructions. Fund 55 cost
centers are used only for revenue transfers (B500) and personal services.
Fund: 55 should be entered into this column.
Cost Center: Please enter in the 7 digit cost center number. This number starts 2
letters (in some cases 3), followed by numbers. Some examples: AB44444 or
ABX4444.
Program: This is automatically filled in the upload process.
Class: This is automatically filled in the upload process.
Amount: Enter in dollar amount of the budget request.
a. Please note that Budget request for Transfers should equal the Budget for Personal
Services accounts. For example, if you are requesting a budget of $5000 for
Operating Staff (B647), you should also request a budget of $5000 for Transfers
(B500).
b. The signs for dollar amounts do not follow the rules of debits and credits. Positive
numbers increase budget authority; Negative numbers decrease budget authority.
Please contact Budget office if you have any questions.
Description: Please give more detail regarding the description of the purpose of the
use of these funds (from Box 5 above). For example, “Internship coordinator leading
to assistantship appointment’ or “Recipient of John Doe Award for Excellence in
Tutoring” or “Overseeing Jane Doe Scholar Mentor Program in Business.” This field
is for the Foundation’s internal use and will not appear on any reports.
Submitting Foundation Support Budget Transfers for Processing:
15.
Please submit the completed Foundation Support Budget Transfer form by e-mail to
the Foundation Accounting Groupwise mailbox with a copy to
Budget&PlanningFund55 Groupwise mailbox. When the budget request is
approved by the Foundation, the NIU Budget Office will process the transfer.
Valid Expense Budget Accounts
Fund
55
Budget
Account Description
B640
B641
B644
B645
B646
B647
B649
B651
B652
B654
Budget Pers Svc Faculty
Budget Faculty Summer
Budget Graduate Assistants
Budget Grad Assistants Summer
Budget Extra Help
Budget Operating Staff
Budget Overtime
Budget Student Help
Budget Workstudy
Leave Benefit Payouts
Valid Revenue/Transfer Budget Accounts
Fund
Budget
Account
55
B500
Description
Budget Transfers