Name of Grant Program:
Quality Enhancements in After-School and Out-ofSchool Time (ASOST-Q)
Fund Code: 530
PART III – REQUIRED PROGRAM INFORMATION
GRANT CATEGORIES
The Department of Elementary and Secondary Education (the Department) has established two separate
funding categories for the FY2013 Quality Enhancements in After-School and Out-of-School Time
(ASOST-Q) grant program.
An applicant may ONLY apply for funds in one category.
Category A. Quality Enhancements in After-School and Out-of-School Time (ASOST-Q)
The primary purpose of these funds is to support program quality enhancement in the six Quality
Enhancement Criteria areas established by the Department in partnership with the Department of Early
Education and Care. These criteria were established to guide collaborative statewide system-building
efforts for after-school and out-of-school time services that will help children and youth in the
Commonwealth to be productive and contributing citizens.
Applicants in this category may apply for up to $25,000 in Year 1 (with at least 20% match—in-kind
and/or cash). FY2013 funded applicants are expected to be eligible to apply, pending state appropriation,
for one subsequent continuation grant (at up to $25,000) to support continuous program improvement in
FY2014.
Applicants for Category A must complete pages 2-11of this document and submit this and all other
required documents outlined in the Funding Opportunity (RFP) document.
Category B. Regional or Statewide Networking, Training/Technical Assistance
The primary purpose of these funds is to support regional networks of after-school and out-of-school time
providers, particularly those selected to receive funding in Category A (ASOST-Q grantees), in enhancing
program quality. Applicants in this category will assess current needs and offer networking opportunities
and training/technical assistance (TA) in the quality enhancement criteria areas.
Applicants in this category may apply for up to $10,000. Funded applicants in FY2013 are expected to be
eligible to apply, pending state appropriation, for one subsequent continuation grant (at up to $10,000) in
FY2014.
Applicants for Category B must complete pages 12- 14 of this document and submit this and all other
required documents outlined in the Funding Opportunity (RFP) document.
Please select the grant category for which you are applying:
Category A. Quality Enhancements in After-School and Out-of-School Time (ASOST-Q)
Category B. Regional or Statewide Networking, Training/Technical Assistance
IMPORTANT: NOTES FOR COMPLETING THIS APPLICATION:
 When completing this grant, the term “OST” refers to currently existing programs and services
provided during after-school and out-of-school time (including vacations, weekends, beforeschool and summer), regardless of whether or not these programs/services were supported with
an FY2012 FC 530 After-School and Out-of-School Time Quality Enhancement Grant.

FY2012 FC 530 After-School and Out-of-School Time Quality Enhancement Grantees should
include quality enhancements currently (9/2011 – 8/2012) being implemented in the applicable
“Current Activities” section of the respective quality criteria area. If proposing quality
enhancements to the same criteria area(s) in this FY2013 application, it must be clear in the
respective “Proposed Enhancements” section that these activities build on what is already being
implemented/enhanced.
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Name of Grant Program:
Quality Enhancements in After-School and Out-ofSchool Time (ASOST-Q)
Fund Code: 530
Category A: Quality Enhancements in After-School and Out-of-School Time (ASOST-Q)
FISCAL YEAR 2013 PROGRAM COVER SHEET
(Applicants for this category must complete pages 2 - 11.)
Amount Requested
(max $25,000):
School Year
Summer
$
$
Match Proposed: (must
be at least 20% of
request)
$
Applicant Agency:
Program Coordinator Name/Title:
Address:
Phone:
Email:
PROGRAM ENROLLMENT
Total number of children/youth projected to be served at
sites to be enhanced by this grant:
Grade Level(s)to be served: (check all that apply)
School Year
2012-2013
K-5
Summer 2013
6-8
9-12
Targeted Population(s): For each category below, indicate the approximate percentage of the number of children/youth who will
be served at sites to be enhanced by this grant.
% Low-Income:
% Students with IEPs:
% English Language Learners:
Total number of sites to be enhanced by this grant:
Partnerships: Which of the following partners will be involved in implementing/supporting proposed quality
enhancements?
public school(s) Please list:
non-public school(s) Please list:
community-based organization(s): Please list:
Will quality enhancements be implemented at a school(s) that was(were) designated in 2011 as Level 3, 4, or
5 under the Department’s Framework for District Accountability and Assistance
Yes Please list school(s):
No
Will quality enhancements be implemented at a school(s) with a 2011 Composite Performance Index (CPI) at
or below the state average in ELA (87.2), and/or Mathematics (79.9), and/or Science [(Grade 5 (77), Grade 8
(70.3), Grade 10 (85.7)]?
Yes Please list school(s):
No
Which of the following applies to your program with respect to licensing?
EEC Licensed
License Exempt
Public School Operated
Other Community Based Organization
Does your program receive contracts and/or vouchers from the Department of Early Education and Care
(EEC)?
No
Yes
Does your program charge tuition for participation in program activities?*
No
Yes – IF YES, how much do you charge?
Do you have a sliding scale for families who may not be able to afford tuition?
Yes
No
*Please note that funded programs are required to ensure that scholarships, sliding scale fees, or
other resources are available for families who may not be able to afford tuition
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Name of Grant Program:
Quality Enhancements in After-School and Out-ofSchool Time (ASOST-Q)
Fund Code: 530
Responses to the following eight questions must be completed within this document, and cannot
exceed 20 pages and must maintain the existing margins, question text, and font style and size.
Note: Applicants should be deliberate in connecting requested information specifically to the
Department’s District Standards and Indicators and the Department’s Priorities for increasing student
performance.
For community-based organizations (CBOs): When considering connections to the district standards
and indicators, please do so in the context of partnership with the schools/districts with which you are
working to provide OST* programming for children/youth that supports improved outcomes.
1. Program Description:
a.
Existing OST* Programming: Please provide a one-paragraph, general description of existing
OST program services offered. (Note: This could be the description used to promote your
program to families.)
b.
Proposed Quality Enhancements: Please provide a one-paragraph summary of the
proposed quality enhancements to be implemented using this grant funding. This description
will be used to highlight grant program activities on the Department’s website.
2. Program Type: Which of the following best describe(s) the program that will be enhanced through
this grant?
Comprehensive Program for which students enroll for a set number of days for the semester
or the year. These programs provide a structured, formal program that includes a variety of
activities for both academics and enrichment.
Specialized Program for which students enroll for a set number of days for the semester or
the year. These programs’ services are limited to a specialized activity. (For example, an arts
organization offering a drama club two days/week.)
Drop-in Program for which students enroll, but are not necessarily expected to be in
attendance every day or for a set number of days each week.
Other (Please describe):
NOTE: Activities supported by this grant must be enhancing programming that takes place outside of the
regularly scheduled school day.
3. Typical Day:
Please pick a particular child and describe their experience in the OST* program on a typical day.
4. Quality Enhancements:
The quality criteria areas below have been established by the Department of Elementary and Secondary
Education (Department) in partnership with the Department of Early Education and Care (EEC) to guide
collaborative statewide system-building efforts for OST* services that will help children and youth in the
Commonwealth to be productive and contributing citizens.
Programs applying for funds must demonstrate current implementation of activities in each of the six quality
criteria areas, and must propose activities to enhance at least one of the five quality criteria areas
listed below. (Note: All funded applicants will participate in common evaluation enhancement activities.)
For which quality criteria area are you proposing to implement enhancements? (check all that apply)
A. Comprehensive Academic and Non-Academic Programming
B. Partnerships
C. Serving Special Populations
D. Family Involvement
E. Highly Qualified Staff
*REMINDER: “OST” refers to existing programs/services offered during after-school and out-of-school time, regardless of how these
programs/services are funded.
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Applicants must describe current activities under each quality criteria. Quality Enhancement activities are required in at least one quality criteria area.
A. Comprehensive Academic and Non-Academic Programming: Programs provide a balance of academic and non-academic services, with a focus on one
or more of the Department's Curriculum Frameworks (including those on the Arts, Comprehensive Health, and English Language Proficiency Benchmarks
and Outcomes for English Language Learners). The combination of academic and non-academic services is coordinated through local partnerships that
include the schools and the OST programs. The continuum provides meaningful and engaging connections for the student from school day to OST.
Comprehensive academic and non-academic services include making the link between children’s and youth’s academic success and their overall
development, including their healthy social-emotional development.
Activities in this criteria area may also serve to increase comprehensive OST programming to children and youth during the school year and summer, including through 21stCentury Community Learning
Centers (CCLC) Programs. Activities may include but not be limited to extending a program's before- and/or after-school hours/days; extending a summer program's weeks of duration or hours per day;
or adding a summer program to a school year design.
Current Activities that support this criteria:
(REQUIRED FOR ALL APPLICANTS)
Describe current program activities that reflect a balance of academic
and non-academic programming.
Proposed Enhancements related to this criteria:
(required only if proposing grant supported program enhancements in
this area.)
Describe planned activities, supported by this grant that will enhance
existing activities/programming in this quality criteria area. Please
specify what will happen, who will do it and when.
Need for Enhancements:
(required only if proposing enhancements to this criteria)
Describe the identified need that the proposed enhancements will help
to address in current programming.
Anticipated Outcomes
Anticipated Outcome(s) (and how measured)
Baseline (# or %)
Target (# or %)
By when
(required only if proposing enhancements to this criteria)
Describe the expected results from your proposed enhancements:
what they will be, how they will be measured and when they will occur.
Please Note: Grantees should set interim target outcomes for year
one. (Continuation grants will require that funded applicants set both
interim and final outcomes.)
Budget Justification:
(required only if proposing enhancements to this criteria)
Describe how requested grants funds will support the proposed
program enhancement activities in this area.
Note: No more than 50% of the total grant may be requested to
support program staffing.
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Applicants must describe current activities under each quality criteria. Quality Enhancement activities are required in at least one quality criteria area.
B. Partnerships: Programs work collaboratively to build on community strengths to deliver effective services that provide continuity for students between the
school-day and after-school programs. Local connections exist between programs supported by local, state, and federal funds that allow for collaboration,
program coordination, and continuity of services. The local connections may include but are not limited to Memoranda of Understanding, agreements with
the local schools, and use of the EEC school-age wait list when enrolling students.
In addition, programs in a community collaborate to provide families with choice and access to effective and affordable OST services that meet the needs of the
student and the family. Community support for these efforts can be demonstrated in a number of ways, including but not limited to matching funds, donations, or
volunteer services.
Current Activities that support this criteria:
(REQUIRED FOR ALL APPLICANTS)
Describe current partners, their respective roles, and other current
activities related to quality partnerships.
Proposed Enhancements related to this criteria:
(required only if proposing grant supported program enhancements in
this area.)
Describe planned activities, supported by this grant that will enhance
existing activities/programming in this quality criteria area. Please
specify what will happen, who will do it and when.
Need for Enhancements:
(required only if proposing enhancements to this criteria)
Describe the identified need that the proposed enhancements will help
to address in current programming.
Anticipated Outcomes
Anticipated Outcome(s) (and how measured)
Baseline (# or %)
Target (# or %)
By when
(required only if proposing enhancements to this criteria)
Describe the expected results from your proposed enhancements:
what they will be, how they will be measured and when they will occur.
Please Note: Grantees should set interim target outcomes for year
one. (Continuation grants will require that funded applicants set both
interim and final outcomes.)
Budget Justification:
(required only if proposing enhancements to this criteria)
Describe how requested grants funds will support the proposed
program enhancement activities in this area.
Note: No more than 50% of the total grant may be requested to
support program staffing.
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Applicants must describe current activities under each quality criteria. Quality Enhancement activities are required in at least one quality criteria area.
C. Serving Special Populations:
a. Students with Disabilities – Programs serve and support students with disabilities so that they may participate in OST programs and activities with their
same-aged non-disabled peers.
b. English Language Learners – Programs serve and support students who are English language learners in OST programs that provide them opportunities
to practice and develop their English language skills with proficient English speaking peers while developing other skills and knowledge.
Current Activities that support this criteria:
(REQUIRED FOR ALL APPLICANTS)
Describe current activities and services that support the inclusion of
students with disabilities and English language learners in
programming.
Proposed Enhancements related to this criteria:
(required only if proposing grant supported program enhancements in
this area.)
Describe planned activities, supported by this grant that will enhance
existing activities/programming in this quality criteria area. Please
specify what will happen, who will do it and when.
Need for Enhancements:
(required only if proposing enhancements to this criteria)
Describe the identified need that the proposed enhancements will help
to address in current programming.
Anticipated Outcomes
Anticipated Outcome(s) (and how measured)
Baseline (# or %)
Target (# or %)
By when
(required only if proposing enhancements to this criteria)
Describe the expected results from your proposed enhancements:
what they will be, how they will be measured and when they will occur.
Please Note: Grantees should set interim target outcomes for year
one. (Continuation grants will require that funded applicants set both
interim and final outcomes.)
Budget Justification:
(required only if proposing enhancements to this criteria)
Describe how requested grants funds will support the proposed
program enhancement activities in this area.
Note: No more than 50% of the total grant may be requested to
support program staffing.
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Applicants must describe current activities under each quality criteria. Quality Enhancement activities are required in at least one quality criteria area.
D. Family Involvement: Programs provide many and varied opportunities for families to be involved in their child’s OST program, regardless of program setting
(school, community-based organization) and schedule, including but not limited to: parent orientation; new parent mentoring programs; communication
systems where information and feedback are shared with families as well as received from families; parenting education; continuing education; ESL support;
advisory committees; etc.
Current Activities that support this criteria:
(REQUIRED FOR ALL APPLICANTS)
Describe current activities that support family involvement in their
child’s after-school programming.
Proposed Enhancements related to this criteria:
(required only if proposing grant supported program enhancements in
this area.)
Describe planned activities, supported by this grant that will enhance
existing activities/programming in this quality criteria area. Please
specify what will happen, who will do it and when.
Need for Enhancements:
(required only if proposing enhancements to this criteria)
Describe the identified need that the proposed enhancements will help
to address in current programming.
Anticipated Outcomes
Anticipated Outcome(s) (and how measured)
Baseline (# or %)
Target (# or %)
By when
(required only if proposing enhancements to this criteria)
Describe the expected results from your proposed enhancements:
what they will be, how they will be measured and when they will occur.
Please Note: Grantees should set interim target outcomes for year
one. (Continuation grants will require that funded applicants set both
interim and final outcomes.)
Budget Justification:
(required only if proposing enhancements to this criteria)
Describe how requested grants funds will support the proposed
program enhancement activities in this area.
Note: No more than 50% of the total grant may be requested to
support program staffing.
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Applicants must describe current activities under each quality criteria. Quality Enhancement activities are required in at least one quality criteria area.
E. Highly Qualified Staff: Programs hire staff with high academic qualifications and experience. Programs have staff available with training or education that
addresses working with English language learners and/or students with disabilities. Programs collaborate to provide professional development opportunities
that include public school, non-public school, and community-based organization staff. Professional development plans address topics and issues related to
strengthening the quality of OST programs, including but not limited to training on the Department's curriculum frameworks, leadership and partnership
development, and working with a diverse student population.
Current Activities that support this criteria:
(REQUIRED FOR ALL APPLICANTS)
Describe current activities that support and ensure highly qualified staff
in your program(s).
Proposed Enhancements related to this criteria:
(required only if proposing grant supported program enhancements in
this area.)
Describe planned activities, supported by this grant that will enhance
existing activities/programming in this quality criteria area. Please
specify what will happen, who will do it and when.
Need for Enhancements:
(required only if proposing enhancements to this criteria)
Describe the identified need that the proposed enhancements will help
to address in current programming.
Anticipated Outcomes
Anticipated Outcome(s) (and how measured)
Baseline (# or %)
Target (# or %)
By when
(required only if proposing enhancements to this criteria)
Describe the expected results from your proposed enhancements:
what they will be, how they will be measured and when they will occur.
Please Note: Grantees should set interim target outcomes for year
one. (Continuation grants will require that funded applicants set both
interim and final outcomes.)
Budget Justification:
(required only if proposing enhancements to this criteria)
Describe how requested grants funds will support the proposed
program enhancement activities in this area.
Note: No more than 50% of the total grant may be requested to
support program staffing.
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Applicants must describe current activities under the Evaluation Systems quality criteria area. All funded programs will participate in common evaluation enhancement activities.
F. Evaluation Systems: Programs have designed and implemented a comprehensive evaluation system that assesses the effect of all of its programs and
services. Programmatic and student-level outcomes are realistic and aligned with the goals and structure of the program. Evaluation data collected through
this system are used to inform program improvements.
Current Activities that support this criteria:
(REQUIRED FOR ALL APPLICANTS)
Describe current activities that support the use of a comprehensive
evaluation system to assess and improve the effectiveness of OST
programs and services.
PLEASE NOTE:
The goal of this state funded grant program is to enhance the quality of OST programs and services to improve the academic, physical, social, and emotional
wellness of public and non-public school-age youth during the school year and the summer months. Awarded applicants will participate in common statewide
program evaluation activities. The following are required program evaluation activities that will guide program enhancement efforts:
a. Attend a Department-sponsored training on the APAS (After-School Program Assessment System) in the Fall (2012).
b. Gather baseline data about your program using tools from the APAS, including the APT-O and APT-Q.
c. Consider utilizing the APAS SAYO tools (or another research-based tool) to gather additional data about program impact and outcomes.
Programs are encouraged to continue to implement existing comprehensive program evaluation activities, however, these activities should not be supported with
these grant funds.
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Name of Grant Program:
Quality Enhancements in After-School and Out-ofSchool Time (ASOST-Q)
Fund Code: 530
5. Addressing Barriers to Participation: Describe current or planned activities that serve to address programmatic
issues related to facilitating student participation, including but not limited to: providing transportation; promoting
effective student outreach activities; and/or adding program services for particular age groups, K-12, that are not
being served currently by the program.
6. Total Funding to Support OST Programming: Please complete the chart below describing all funds that support
the OST programming provided by the lead applicant and partners. Please indicate the amount of funding, and in the
“Detail” column list the sources. Please note, the amounts reflected here may be more than the amounts you are
providing as match. Please do not include the amount you are requesting from this proposal.
Funding Category
Total Amount
Detail
Federal (include 21st CCLC here)
State
Local
Private (include foundation grants, private
donations, etc.)
Tuition
Other
7. Matching Funds for Program Enhancement Activities: Applicants are required to provide a minimum of 20% in
matching funds (cash and/or in-kind) to support the proposed enhancement activities. Please complete Schedule B to
detail matching funds supporting enhancements to existing programming.
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Name of Grant Program:
Quality Enhancements in After-School and Out-ofSchool Time (ASOST-Q)
Fund Code: 530
8. District Standards/Department Priorities: Please indicate (with an x) which of the following standards and
strategies will be deliberately and intentionally supported through the activities proposed in this grant application:
For community-based organizations (CBOs): When considering connections to the district standards and
indicators, please do so in the context of partnership with the schools/districts with which you are working to provide
OST programming for children/youth that supports improved outcomes.
Please reference the RFP for additional information about the District Standards and Indicators and Department
Priorities.
a. Select District Standards and Indicators:
Curriculum and Instruction
Aligned, consistently delivered, and continuously improving curriculum
Sufficient instructional time
Assessment
Data collection and dissemination
Data-based decision-making
Student assessment
Human Resources and Professional Development
Professional development
Student Support
Academic support
Access and equity
Educational continuity and student participation
Services and partnerships to support learning
b. Department Priorities:





Prepare students for college and career
Strengthen curriculum and instruction
Improve educator effectiveness
Use data effectively to support student achievement
Turn around the lowest performing schools

OPTIONAL:
Please comment on the above if there is more detail you want to add beyond what is already
described in other responses in this application.
(ALL APPLICANTS THAT ARE AGENCIES AND ORGANIZATIONS OTHER THAN A SCHOOL, SCHOOL DISTRICT,
CITY, OR TOWN, please provide a response to Question 9)
The response to this question will not be counted in the 20-page limit and should only contain the response to part a.
below. The response should not exceed one page maintaining the existing margins question text, and font style and size.
9. Program Capacity: Applicants that are agencies and organizations other than a school, school district, city, or town
must provide the following additional information.
a. Describe the agency/organization’s previous experience with similar amounts of funding at state, federal,
or local levels through government, foundation, or private grants.
b. Append to this application proof of fiscal responsibility, for example, a copy of the most recent annual
audit letter (the entire audit need not be attached.)
END OF REQUIRED PROGRAM INFORMATION FOR APPLICANTS IN CATEGORY A.
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Name of Grant Program:
Quality Enhancements in After-School and Out-ofSchool Time (ASOST-Q)
Fund Code: 530
Category B: Regional or Statewide Networking, Training/Technical Assistance
FISCAL YEAR 2013 PROGRAM COVER SHEET
(Applicants for this category must complete pages 12-14.)
Total Amount of Grant Funds
Requested (max $10,000):
School Year (through 6/30/13)
Summer (7/1/13-8/31/13)
$
$
Applicant Agency:
Program Coordinator
Name/Title:
Address:
Phone:
Email:
Proposed number of educators to be engaged in
training/technical assistance through this grant:
Regional or Statewide: Please indicate the region(s) in which proposed training/TA and networking will occur. The
Department’s District and School Assistance Centers regions will be used as a framework to determine regions.
Schools/programs in Commissioners Districts will be considered part of the region in which the city/town where they are
located lies.
Statewide (To be considered for “Statewide” implementation, applicant must propose training/TA and/or
networking opportunities for all regions listed below. Opportunities offered may be virtual.)
Boston
Central
Greater Boston
Northeast
Southeast
West (Includes “Berkshires” and “Pioneer Valley”)
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Name of Grant Program:
Quality Enhancements in After-School and Out-ofSchool Time (ASOST-Q)
Fund Code: 530
Responses to the following questions must be completed within this document, and cannot exceed 10 pages and
must maintain the existing margins, question text, and font style and size.
(Note: Applicants should be deliberate in connecting requested information specifically to Department’s District Standards
and Indicators and the state’s strategies for increasing student performance.)
2. Quality Criteria Areas:
The quality enhancement criteria areas below have been established by the Department in partnership with the
Department of Early Education and Care (EEC) to guide collaborative statewide system-building efforts for OST services
that will help children and youth in the Commonwealth to be productive and contributing citizens.
Programs applying for funds in this category must propose to offer networking, training/technical assistance (TA)
opportunities in one or more of these criteria areas.
For which quality criteria areas are you proposing to implement networking, training/TA activities? (check all that apply)
1. Comprehensive Academic and Non-Academic Programming
2. Partnerships
3. Serving Special Populations
4. Family Involvement
5. Highly Qualified Staff
6. Evaluation Systems
3. Experience Providing Networking, Training/Technical Assistance Opportunities: Please describe current or
previous experience providing networking opportunities, training and/or technical assistance for OST programs.
Include specific experience in providing these opportunities related to the quality criteria selected above.
4. Proposed Networking, Training/Technical Assistance: Please provide a description of the proposed networking,
training/technical assistance to be provided using this grant funding. Note: Priority for participants in training and
networking opportunities must be given to ASOST-Q grantees, however opportunities may be offered to other OST
providers as well.
5. Networking, Training/Technical Assistance Timeline: Please provide a tentative timeline for implementing
proposed activities. Timeline should include: when/how opportunities will be advertised to ASOST-Q grantees (and
other OST programs, if applicable), when opportunities will be offered, etc.
Note: The Department must receive notice of trainings at least two weeks prior to their being held, and will send out
notification to ASOST-Q grantees in the respective region.
6. Networking and/or Training Technical Assistance Format(s): Which of the following formats will be used to
implement proposed networking, training/TA activities?
In-person
Webinar
Other (Please describe):
Note: All costs associated with offering proposed networking, training/TA opportunities should be supported
with the grant request and/or through in-kind/matching sources. The Department will not provide any additional
funding for space or materials.
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Name of Grant Program:
Quality Enhancements in After-School and Out-ofSchool Time (ASOST-Q)
Fund Code: 530
(ALL APPLICANTS THAT ARE AGENCIES AND ORGANIZATIONS OTHER THAN A SCHOOL, SCHOOL DISTRICT,
CITY, OR TOWN, please provide a response to Question 6)
*Note: The response to this question will not be counted in the 10-page limit and this document should only contain the
response to part a. below. The response should not exceed one page maintaining the existing margins question text, and
font style and size.
7. Program Capacity: Applicants that are agencies and organizations other than a school, school district, city, or town
must provide the following additional information.
a. Describe the agency/organization’s previous experience with similar amounts of funding at state, federal,
or local levels through government, foundation, or private grants.
b. Append to this application proof of fiscal responsibility, for example, a copy of the most recent annual
audit letter (the entire audit need not be attached.)
END OF REQUIRED PROGRAM INFORMATION FOR APPLICANTS IN CATEGORY B.
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