CHARLES STURT UNIVERSITY
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CSU CORPORATE CARD - CARDHOLDER AGREEMENT
CSU Corporate Card No.
___ ___ ___ ___ - ___ ___ ___ ___ - ___ ___ ___ ___ - ___ ___ ___ ___
Name of Cardholder:
Position:
Employee Number :
University Location
Approved Monthly Credit Limit: $
__________________
Transaction Limit: $
The CSU Corporate Card provides University officers with the facility to purchase goods and
services on credit, where other form of payments are not appropriate.
In using your CSU Corporate Card you must comply with the University's Purchasing Policy
and Procedures, found at: http://www.csu.edu.au/division/finserv/staff/purchasing.htm
Specifications for use of CSU Corporate Card
I understand and agree that:
 I will not use my CSU Corporate Card, nor permit it to be used:
 for other than official purposes;
 for purchases that exceed my approved monthly limit.
 Before placing any order or paying for goods and/or services (with domestic suppliers) I
will confirm that the supplier is registered for GST and is able to quote a valid Australian
Business Number (ABN) and will provide a tax invoice.
 I am required to take strict care of my CSU Corporate Card. If it is lost or stolen I am to
report it immediately to the ANZ Bank (phone 1800 033 844) and Finance Manager –
Systems on 02-6933 2894 (Ext 32894) or by email at: finmgr@csu.edu.au. I will ensure that
the card and its serial number are properly safeguarded.
 I will not allow any other person to use my CSU Corporate Card for any purpose.
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 I will not use my CSU Corporate Card:
 to make cash withdrawals;
 for private purchases or payment of private accounts (this includes travel to and from
work, items from a hotel mini bar, payment of fines etc).
 for expenditure already provided for in a per diem or allowance;
 to pay for tips at restaurants;
 to upgrade airline tickets or standards of accommodation.
(Exception exists for the Travel Card (held by Finance Manager Travel & Payroll) which
may be used for travel related activities associated with conferences such as overseas travel,
accommodation, meals, etc.).
 All Corporate Card vouchers and tax invoices evidencing individual transactions and the
GST amount must be attached to the Corporate Card Report and returned to Financial
Services – Accounts Payable Supervisor/Finance Manager - Travel at the end of each
period.
 I will ensure that all bank transactions relating to the use of my card are reconciled with the
tax invoices I have retained.
 Where applicable I will monitor items prepaid (ie - subscriptions, goods, services) to ensure
that the goods and services are actually received.
 I acknowledge that the GST input tax credits will not be claimed back until the tax
invoice is obtained AND the transaction processed by Accounts Payable.
The University considers the use of it's credit cards for other than University purposes as a
serious matter. Officers found to have acted in contravention of the policies described above
will be brought to account with appropriate severity. Such action may include legal/criminal
proceedings.
I acknowledge that I have read and understood these requirements, and that I will comply
with the specifications set out above.
Signature of Cardholder
Name:
Date:
Signature of Authorised Officer/s
Name :
Date :
Revision Date: 20/8/03
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