North East Independent School District
8961 TESORO DRIVE, SUITE 405 – SAN ANTONIO, TEXAS 78217
JROTC Department
NEISD-JROTC
7 February 2011
MEMORANDUM FOR: JROTC Instructors DAI/SAI and AIs
SUBJECT: Spring Orienteering Meet, Saturday, 26 March 2011
1. You are cordially invited to participate in the Spring Orienteering Meet, 26 March 2011, at Camp
Bullis, Texas. The Meet is hosted by the North East Independent School District JROTC Department for
all JROTC units in Texas. North East ISD Schools will be participating in the District JROTC
Orienteering Meet, on the orange course, held concurrently with the Spring Orienteering Meet but will not
be scored as part of the Spring Orienteering Meet Results. North East ISD teams competing in the
Intermediate (Yellow course) and Beginners (White course) classification will be scored in the Spring
Meet results.
CHANGE-------------CHANGE------------ -CHANGE-------------CHANGE--------------CHANGE
2. As we move forward to align ourselves with the U.S. Orienteering Federation standards the meet will
be conducted in accordance with their competition rules and procedures. The meet will be a group/team,
scored event, type C class competition. There will be three classifications, Advance, Intermediate and
Beginners. Schools may enter as many competing teams in each classification as they desire.
a. Advanced Team: Will compete on the orange course. The course is for those with moderate
experience in map reading, with much time spent off trails. The control points are major or the more
evident, terrain feature and usually 3 to 5 kilometers in length. Group/team size is 4 and members must
start together, stay together on the course and finish together.
b. Intermediate Team: Will compete on the yellow course. The course is for those with some basic
knowledge of map reading and terrain identification. Control points are near easy to identify features and
trails and usually 2 to 4 kilometers in length. Group/Team size is 4 and members must start together,
stay together on the course and finish together.
c. Beginners: Will compete on the white course. This is a compass course using a point to point
course method. The course is for those unsure in the forest, or who have little or no topographic map
experience, mostly thru open terrain. Control Points must be followed in sequence. Group/Team size
is 2 and members must start together, stay together on the course and finish together.
3. Team members uniforms must be of the same style and color. If it is outwardly visible it will be the
same or the team will not be allowed to start the course. Only exception is individual shoes or boots.
a. Each team must/is required to have a compass, safety whistle and a watch for monitoring time on
the course. Each participant must have an individual water container. Teams will not be allowed to
start the course without the required items.
b. Recommended equipment: Long pants and boots, rain gear just incase, small pack to keep your gear
and bug repellent. Dress for the weather. We will be outside all day and we don’t want anyone
uncomfortable.
c. Teams members must stay in close proximity (approximately 5 yard radius). Teams found on the
course and not incompliance will be disqualified. Teams failing to finish with all four
(Advance/Intermediate) or two (Beginners) members of the team will be disqualified.
d. There will be two categories of team make up, male and female. There are no mixed teams.
Remember Advance/Intermediate team size is four cadets and Beginners team size is two. No
exception, so please do not ask.
4. Teams will receive and complete (enter team name and member names) the score card at the event
control desk and check in. Teams must have members names completed, printed on scorecards, before
reporting to the map tent. Teams must also turn in their liability release forms (enclosure 2) for their
participants at the control desk. Once teams reach the assembly area they will be organize by their
classification. When told to do so teams will move to their respective Map Tent (Advance, Intermediate,
Beginners) where they will receive their map. ONLY MAPS ISSUED AT THE MAP TENT MAY BE
USED! The score card will be the color of the course the team will be running (orange, yellow, or
white). Teams will have 3 minutes to orient their map and receive a brief of the area from a larger area
map. Teams will move from the map tent directly to the starting line. Coaches/Instructors will not and
are not allowed at the map tent or start point. Coaches/instructors are not allowed to give or
render assistance to teams or team members after the team enters the assembly area. Any violation
will lead to team disqualification. There is no Coach/Instructor contact with a team until the team
has finished the course of competition.
a. All courses will have a 90 minute time limit to complete the course. There will be a 10 point penalty
for every minute or partial minute over 90 minutes, so do not be late.
b. There will be a 3-minute interval between team start times. The only exception is if the teams are
from the same school then there must be a 9-minute start interval.
5. Coaches who enter teams in the meet will provide by FAX (210) 805-5350,mail or email
rlara@neisd.net an initial team count NLT 11 March 2011 showing the number of teams in each category
and classification, i.e., Advanced (Male & Female) Intermediate (Male & Female) Beginners (Male &
Female) and total number of cadets participating. Remember there are no exception for the required
team’s size of four for Advance and Intermediate and two for Beginners! This count is essential in
order that the correct number and type scorecard and maps are available. Also this count will assist the
JROTC Boosters with the noon meals that will be provided.
6. Awards: Championship Plaques will be awarded to winning teams in each category and classification
for 1stthru 3rd place. Medals will be awarded to the team member in each category and classification for 1st
thru 3rd place.
7. Entry fee of $5.00 per cadet is due no later than Friday, March 11, 2011. Checks must be made
payable to NEISD JROTC and mailed to DAI, NEISD, 8961 Tesoro Drive, Suite 405, San Antonio,
Texas 78217. No refunds will be made after Friday, 18 March 2011.
8. Final team registration will be made at the Control Desk on the day of the meet. Once received at the
Control Desk, no changes will be allowed. Late entry fee of $10.00 per cadet will be assessed if there are
additional entries other than initially reported by FAX, mail or email you must be prepared to pay for the
late entry fee when you check in at the Control Desk.
9. All participants will depart for the competition site by vehicle convoy at 0830 hours on event day from
the Camp Bullis Operations main parking lot. Plan your travel to Camp Bullis so as to arrive, check in and
complete registration with time to meet the 0830 departure to the competition site.
10. Cadets are encouraged to bring cash for breakfast refreshments and snacks that will be available in the
parking lot. Lunch tickets will be provided for participants, Coaches/instructor and bus driver, lunch will
be served at the orienteering site.
POC: SGM Ramon Lara
210 407-0351
mailto:rlara@neisd.net
2 Encl
//Original Signed//
ROBERT E. HENSON
Colonel, USA, Retired
Director of Army Instruction
SPRING ORIENTEERING MEET, 26 MARCH 2011
SCHOOL REGISTRATION FORM
(Completed Form and Entry Fees are due Friday, March 11, 2011)
SCHOOL _______________________________ TELEPHONE____________
ADDRESS ______________________________ FAX: ___________________
_______________________________ EMAIL__________________
Please print legibly
ADVANCE
# OF TEAMS
FEMALE------------____________
MALE----------------____________
INTERMEDIATE # OF TEAMS
FEMALE------------____________
MALE--------------- ____________
BEGINNERS
# OF TEAMS
FEMALE----------- ____________
MALE-------------- ____________
TOTAL # OF TEAMS=_______
Total #__________ of Cadets X $5.00 per Cadet = $_______
________________________________________
(Print name of JROTC Instructor/Coach/Sponsor)
I have read, understand and agree to abide by the rules and regulations set
forth in the Spring Orienteering Competitions guidelines and will ensure all
military instructors, coaches, chaperones and parents from my school are
knowledgeable, understand and will follow all competition rules.
(Signature of JROTC Instructor)
No refunds will be made after Friday, 18 March 2011. Late fee is $10.00 per
cadet on the day of the event.
Enclosure 1
Orienteering Meet
Liability Release Form
(Must be completed for each participant and turned in at the day of the event)
____________________________________has my permission to participate in the “Spring
(PRINT – Last, First, MI)
Orienteering Meet, 26 March 2011”, hosted by the JROTC Department, North East Independent School
District, San Antonio, Texas.
The undersigned Parent/Guardian (hereinafter, “I”) understands that one or more teachers/chaperones will
accompany the students to the Orienteering Meet, and that normal precautions will be taken in their
interest for safety and well-being or each participant.
School districts are immune from liability except when property damage, personal injury or death is
caused by a district employee’s negligent operation of a motor vehicle while performing district duties.
As a result, and as a general rule, the District cannot pay for medical treatment for injuries resulting from
activities not directly caused by a district employee’s use of a motor vehicle. In case of emergency, I give
my approval and authorization for first-aid treatment and any medical treatment of the student named
above (the “Student”) by local physicians and/or hospitals, including surgical procedures. I agree to
accept responsibility for payment of all charges incurred during medical treatment.
I hereby agree to release North East Independent School District and its trustees, employees, volunteers,
sponsors, the Texas Army National Guard and the United States Army Cadet Command (collectively, the
“Indemnities”), and to indemnify and hold the indemnities harmless from, all claims, liabilities, and
expenses, (including (a) claims made by the student named above after reaching the age of majority, and
(b) claims for damages caused in whole or in part by the negligence of the indemnities) relating in any
way to the student’s participation in the Orienteering Meet identified herein.
This form must be signed and returned to the sponsor, teacher or administrator in charge of this group and
turned into the Orienteering Meet Control Desk on the competition day. No student will be permitted to
participate in the Orienteering Meet who has not completed this form and returned it to the proper school
personnel or who has altered the form in any way.
____________________________
Signature of Parent/Guardian
____________________________
Printed Name of Parent/Guardian
_____________
Date
In case of emergency school district staff should contact:
____________________________
Name
________________________ ________________
Relationship to Student
Phone Number
____________________________
Name
________________________
Relationship to Student
________________
Phone Number
School Name & Phone number:_______________________________________________
Enclosure 2