Item 2.C-March 9, 2012
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html
for complete instructions.
Position #(s): Incumbent(s) Name (if applicable):
Current Title:
(JCC: )
Current Range:
Department: Mechanical Engineering
Account #(s): 1320-117-30LJ
College/Division: College of Engineering
Action Proposed: ( check all that apply )
( x) New position: Proposed Range: 2
Proposed Title: Program Manager , GK-12 E-Fellowship
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range to Range
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current or new HR assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________ __________________
Immediate Supervisor’s Signature Kam Leang, Associate Professor, Mech Engr Date
_____________________________/_______________________________ __________________
Kwang Kim, Chair, Mech Engr / Emmanuel Maragakis, Dean, Engineering Date
Director/Chair/Dean
Approved for Salary Placement Committee review.
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland
__________________
Vice Provost and Secretary of University
Date
Action Approved by the President (Completed by Faculty HR):
Position #:
Job Class Code: 67190
Range: 2
Exempt: Yes or No Census Code: 043
Effective Date: 3/1/2012
Approved Title:
PROGRAM MANAGER, GK-12 E-FELLOWSHIP
____________________________________________________________ __________________
Employee Signature Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 12/1/2008

Position Description – Program Manager, GK-12 E-Fellowship Page 2
1. Summary Statement: State the major function(s) of the position and its role in the university. Attach an organizational chart with positions, ranges, and names for the division which reflects the position in it as well as those supervised in the department. (This section is used for advertisement of the position.)
The Program Manager, GK-12 E-Fellowship, is responsible for developing, running, and managing
Fellow and teacher training programs related to science, technology, engineering, and mathematics
(STEM) subject areas and organizing and running program-related activities, including but not limited to, field trips, yearly symposiums, and fellow/teacher international travel. The individual manages activities for recruiting graduate Fellows and teachers in the local community, coordinating activities with local schools involved in the program, and organizing and coordinating fellow/teacher meetings, seminars, and training programs. The position collects program-related data and information and writes program-related reports. The position reports to the Principal Investigator (PI) on the project within the Mechanical Engineering Department at the University of Nevada, Reno (UNR).
2. List the major responsibilities, including percentage of time devoted to each. Provide enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
35% - Program Design

Develop training program for fellows and teachers to carry out project plan of encouraging interest of students in the STEM fields of knowledge

Design the fellowship agreement to be used for Fellow contracts (pertains to maximum of 15 hours/week directly involved in GK-12 related activities plus research conducted for an annual salary)

Develop, design, and conduct seminars and the annual Symposium for Fellows and teachers

Manage and assist in the design of the E-Mobile (educational trailer) used for elementary, middle, and high school visits to encourage children to become more interested in STEM subject areas

Assist with program assessment by offering recommendations

Recommend program changes to the PI

Write policies and procedures for implementing program
35% - Program Coordination and Communication

Act as point of contact for all program related issues

Recruit graduate fellows through advertisement within the University and other sources

Coordinate a selection committee for fellowships

Manage community outreach activities to communicate program to schools and recruit local teachers through contacts with Principals of local middle and high schools

Organize and manage program-related activities and training and coordinate visits and scheduling with local schools with the E-Mobile and other student training activities

Develop articles that describe the program for public relations purposes
20% - Administration

Supervise and monitor Fellows to ensure contractual obligations are being met and consult with graduate advisors on student issues

Organize and coordinate Fellow meetings and seminars; coordinate program review meetings

Plan and organize annual Symposium for Fellows and teachers; identify content and speakers

Organize and manage annual Fellow/teacher international travel

Manage grant budget

Position Description – Program Manager, GK-12 E-Fellowship
10% - Reporting

Collect program-related data and write research reports for reporting agency
3. Describe the level of freedom to take action and make decisions with or without
Page 3 supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Program Manager is primarily responsible for developing a training program for Fellows and local teachers to enhance and encourage children to become more interested in and pursue a career in
STEM fields of study. The incumbent makes decisions on the program procedures, in resolving issues with Fellows, in recommending program improvements, in developing the training and annual symposium. The Program Manager consults with the PI on matters which are grant related technical or program issues, program goals, budget matters and program improvements.
Impact:
The position is highly visible in the local education arena and thus negative actions or incomplete program tasks reflect directly upon the program, the PI, and the University. Appropriate interaction with elementary and high school children is of utmost importance. Program activities may have a lasting impact on the future career paths and interests of children involved in the program.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:

Educational training program design, development, management, and delivery

Budget management

Administration of grants and contracts

State and Federal laws and regulations concerning Federal Educational Rights and Privacy
Act (FERPA)

Reporting to university, State, and/or Federal agencies
Skills:

Supervision

Strong verbal and written communication

Organizational skills

Decision-making and problem-solving skills

Creativity in developing educational projects

Proficiency in use of a personal computer and current software applications including but not limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
Ability to:

Interact effectively with diverse populations and all ages of students and faculty

Research and compile data for reports

Be sensitive to cultural and ethnic diversity issues

Travel within local community for school site visits

Exhibit enthusiasm for student learning and development

Position Description – Program Manager, GK-12 E-Fellowship Page 4
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal Reason for Contact
University Academic and
Financial Advisors
Research faculty
To resolve issues that may conflict with Fellow contractual obligations
To coordinate research activities of Fellows and faculty
To coordinate on budget review and change requests Office of Sponsored Projects
Administration ; Controller’s
Office; Human Resources
External
National Science Foundation
Reason for Contact
To coordinate program reviews and discuss program issues and resolution; submit progress reports
Local elementary, middle, and high school Principals and teachers, students
To recruit teachers and collaborate and coordinate on program activities
6. Indicate the minimum qualifications which are necessary in filling this position should it become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
Minimum educational level, including appropriate field, if any. a.
Bachelors Degree from a regionally accredited institution
b. Minimum type and amount of work experience, in addition to the above required education necessary for a person entering this position.
Bachelor’s Degree and two years of experience in education and/or program management
Preferred Licenses or Certifications: None c. Indicate any license or certificate required for this position.
Valid driver’s license or ability to obtain one by start of appointment