Item 3.B-November 9, 2012
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable): Amy McFarland
Position #(s): 17177
Current Title: Coordinator, Education (OME)
Current Range: 2
(JCC:77439;3A;CM4502;CC062;E )
Department: Office of Medical Education
College/Division: University of Nevada
School of Medicine/ Div of Health Sciences
Account #(s): 1108-119-2501
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( X ) Title Change, Proposed Title: Director, Community Based Medical Education
( X ) Proposed Reassignment from Range 2 to Range 3
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
__________________
Timothy Baker, MD, Assoc Dean, Med Ed / Melissa Piasecki, Sr AD, Acad Affairs Date
Immediate Supervisor’s Signature
____________________________________________________________
Director/Chair/Dean
Thomas L. Schwenk, MD
Dean, School of Medicine / Vice President DHS
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland
Date
Vice Provost and Secretary of University
Action Approved by the Provost/President (Completed by Faculty HR):
76037 Range:
3
Pos #(s): 17117
JCC:
EEO: 3A
Eff: 11/1/2012
Approved Title: Director, Community Based Medical Education
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 6/1/2012
Position Description – Director, Community Based Medical Education
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Director, Community Based Medical Education, reports directly to the Associate Dean for Medical
Education under the Office of Medical Education (OME). The Director is responsible for the Northern
Nevada community-based preceptorship programs within the Practice of Medicine and Introduction to
Patient Care preceptorships and statewide summer programs. Within these programs the Director is
responsible for the overall development, support, and monitoring of the course(s). The Director serves
the University School of Medicine (UNSOM) and the University as a community relations
representative within the community of preceptors and medical centers in Northern Nevada. The
position establishes sustainable relationships between the community and UNSOM and facilitates the
introduction of physicians to the possible roles and responsibilities as a preceptor and other possible
student learning opportunities within the community. The Director works with University and UNSOM
faculty to ensure that overall the partnerships are well balanced, efficient, coherent and responsive to
community partners.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
40% - Practice of Medicine (POM) Preceptorships
 Manage and administer clinical preceptorships for all first- and second-year medical students
including providing community-based outreach to recruit, retain and orient all POM preceptors
(community based primary care physician teachers) to the program
 Match all students and preceptors based on criteria acquired from individual meetings,
assessing, providing feedback and grading of assignments; provide conflict resolution for both
students and preceptors, and monitor end-of-semester evaluations
 Sustain partnerships with area hospitals and medical centers by providing support and
required documentation and training of students (i.e., adherence to varied regulations,
standard procedures for facility, Federal regulations, etc.)
 Provide small group facilitation
 Collaborate with other POM Block Directors and faculty to plan, coordinate and implement
curricular blocks
 Participate in and support division-wide courses, programs, research and committees (i.e.
Standardized testing, professionalism, scholarship, medical curriculum)
 Serve on curriculum committee and curricular reform committees
35% - Recruitment, Retention, and Coordination of Clinical Adjunct Faculty
 Coordinate all OME adjunct clinical faculty appointments (approximately 350) for related
courses and UNSOM activities (i.e., electives and Student Outreach Clinic); maintain
documentation processing and manage OME Adjunct Clinical Faulty database
 Supervise and evaluate Classified staff
 Efficiently communicate and work with staff to arrange course support, provide information and
referrals, and resolve complications Initiate and coordinate annual community preceptor
appreciation and recognition events (i.e., Preceptor Recognition Program) for all preceptors
statewide
 Facilitate scheduling and coordination of community/preceptors/student events and activities
 Contribute to UNSOM website and other media opportunities to share successes and
developments in community-based medical education
Position Description – Director, Community Based Medical Education


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Collaborate with the Associate Dean of Faculty Development, Director of Continuing Medical
Education, and Director of Development to streamline adjunct clinical faculty opportunities and
events
Communicate information to administration related to the updating and dissemination of
policies related to community partnerships, student and the University
25% - Summer Programs, Service Learning, and Group Facilitation
 Coordinate statewide summer preceptorship programs for approximately 95% of medical
students which includes surgery, emergency medicine, pediatric specialty and communitybased preceptorships
 Provide community-based outreach to recruit, retain and orient all preceptors and work with
statewide hospitals and medical centers to ensure compliance with community partnership
requirements (i.e., medical center requirements, student authorizations to work, licensures,
immunizations, mutual management of the curricular structure, and student supervision)
 Collaborate with all UNSOM faculty to coordinate clinical research projects for student
involvement
 Provide coordination for scholarly concentration in service learning and for fourth year
electives in Service Learning (320-hour clinical experience)
 Advise and remain in contact with the students as a mentor throughout the first two years and
monitor students’ progress with clinical rotations, research and assignments
 Assess program by use of student and preceptor reactions and suggestions and make
recommendations
 Facilitate and mentor first year group of students for Foundations Block (Clinical Problem
Solving and Ethics/Professionalism); guide the group through a progressive disclosure patient
case designed to provide context to many of the basic principles that have been and will be
taught within the week; facilitate small group through several clinical cases which depict ethical
and professional dilemmas
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Director has a significant level of responsibility and freedom to ensure that the course goals and
objectives are met, monitoring student and preceptor successes, grading and evaluating students,
and ensuring that the recruitment and retention of the appropriate number and precise preceptors
(volunteers) are attained. The individual must build and maintain rapport with community preceptors in
order to make assessments and decisions. The Director is a highly visible position within the UNSOM
and physician community in Northern Nevada and statewide and is responsible for communicating the
priorities and expectations of UNSOM to the adjunct clinical faculty. The position consults with the
Associate Dean on student-preceptor problems and when preceptor recruitment goals cannot be
achieved. The individual consults on long-term mission and goal planning of the unit and on budget
development for accomplishment of goals.
Impact:
In order to promote and recruit physicians to the role of adjunct faculty for a community-based medical
school, the position is solely responsible for recruitment and retention of adjunct faculty and
establishment of a strong partnership. Communication is vital to fulfill the mission of UNSOM. If the
Director is unable to recruit the required number of preceptors or is unable to create a solid preceptor
base to ensure reliability, the course program would fail and this could in turn significantly affect all
levels of success for students, departments, UNSOM and the University.
Position Description – Director, Community Based Medical Education
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4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Medical education
 Curriculum, curriculum reform and teaching methods
 Adult learning theory
 Principles of community based health professions
 Group facilitation and group process dynamics
 Hospital regulations and certification processes
 Planning and marketing of educational programs
 Health education, medical/health related working environments
 Academic and other support services available to students in higher education institution
 Community-based medical education programs
Skills:
 Excellent interpersonal skills for interacting with students, medical school faculty/staff,
community physicians, the physician office staff, and hospital administrators and staff
 Excellent verbal and written communication and management skills for supervising staff
 Experienced teaching and training
 Proficiency in computer and software applications skills, including but not limited to Microsoft
Office Suite (Word, Access, Excel, PowerPoint, Outlook) and University system software
(PeopleSoft, Webcampus Learn, MyNevada, SharePoint, Survey Tools)
 Excellent organizational, time and personnel management
 Conflict resolution
 Research methods
Ability to:
 Maintain confidentiality of sensitive information
 Develop credibility and sustain effective relationships with faculty, staff, colleagues, community
members, private and public sector constituents, parents and students in an increasingly
diverse environment
 Maintain professional business and work ethics and standards
 Manage, prioritize and complete multiple projects/tasks in an efficient and timely manner while
maintaining focus on organizational goals
 Problem solve students’ issues and conflicts in a professional manner
 Mentor and advise students seeking assistance
 Coordinate, organize and implement programs
 Work and interact with diverse populations of students, parents, faculty, staff and community
contacts in a positive and productive manner
 Understand and interpret formalized policies, guidelines, rules and regulations
 Work independently and as a collaborative team member
 Travel
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Medical Students
Reason for Contact
To facilitate Introduction to Patient Care I and II/ Practice of
Medicine preceptorships, to meet individually to identify learning
Position Description – Director, Community Based Medical Education
UNSOM and University faculty,
staff, and administration
External
Community Physicians
(Preceptors)
Hospital Administration/ Medical
Staff Services
Service Learning Partnership
(Ad Hoc Committee, Clinical and
Administrative)
Page 5
styles and goals, and help match them with appropriate
preceptors, for summer program coordination and matching,
advising and mentoring, small group facilitation in Clinical Problem
Solving and Medical Humanities, and Scholarly Concentrations in
Service Learning program
To provide curriculum planning, implementation and evaluation act
as liaison for affiliated courses and communications regarding
community-based and preceptor relations in addition to
recommendations for recruitment and/or use of preceptors in
courses, clinics and observerships; to collaborate on summer
clinical research projects; to provide media opportunities,
marketing and event planning; to collaborate with other
departments to maximize efforts
Reason for Contact
To provide UNSOM related communications, all Introduction to
Patient Care I and II/ Practice of Medicine and Summer
Preceptorship course related communications- providing course
support, conflict resolution and recruitment. Retention efforts. In
coordination of recognition/appreciation and development events
To sustain partnerships with area hospitals and medical centers.
Per individual facilities/organizations ensuring completion of
required documentation, criteria, screenings and trainings of
students for clinical placements.
For administrative and academic purposes, to provide curricular,
evaluative and support services. In addition ensure sustainable
and quality assurance of service learning scholarly concentration
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and four years, or Master’s Degree and two years, of experience of
professional experience working in health education and/or medical environment
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
Nevada State Driver’s License or ability to obtain one within one month of employment
(Required in order to drive a state vehicle)