ADMINISTRATIVE FACULTY JOB DESCRIPTION
APPROVED POSITION INFORMATION
(to be completed by HR)
Effective: 5/1/2015
Title
Range
JCC
2
67661
Coordinator, Civic Engagement and Special Events
Essential Function: Light Work
Description: Light Work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of
force frequently, and/or a negligible amount of force constantly to move objects. Light work requires
walking or standing to a significant degree and pushing and/or pulling.
1. Summary Statement: State the major function(s) of the position, the role in the
university, and the supervisor’s title.* (This section is used for advertisement of the
position.)
The Coordinator for Civic Engagement and Special Events is a key part of the Associated
Students of University of Nevada (ASUN) Center for Student Engagement (CSE). The
Coordinator is the primary contact person who promotes, designs, develops, oversees, and
implements civic engagement opportunities for the CSE. The Coordinator analyzes data
assessment and reflection for civic engagement participants. The Coordinator assists
community partners, student services faculty, and students to develop civic engagement
partnerships, collaborates with departments, clubs, and organizations to promote civic
engagement opportunities both on campus and in the greater Nevada Community. The
Coordinator educates and advises students on special events, coordinates event management,
planning and logistics for campus-wide events/programs sponsored by students. The
Coordinator is directly responsible for supervision and execution of successful event production,
paying attention to details, fiscal management, and assessment of learning outcomes. The
individual works closely with various campus departments and community agencies
collaborating on programs and assesses and provides recommendations on risk/liability issues
and vendor negotiations within the framework of University of Nevada, Reno policies and
procedures.
* Attach an organizational chart with positions, ranges, and names for the division.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job
(percentage first with heading and then bulleted information). If line of progression,
define for each range as above.
40% - Programming and Civic Engagement Development and Management
 Identify, develop and sustain volunteer opportunities
 Identify appropriate community partners for civic engagement opportunities
 Facilitate the development of sustainable relationships among community organizations
and ASUN
 Serve as liaison between community partners and ASUN
 Collaborate with civic-oriented, volunteer, and non-profit organizations both on- and offcampus to increase volunteer opportunities for ASUN
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Coordinator, Civic Engagement and Special Events
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Prepare and orient student facilitators for civic engagement experiences
Conduct and verify site visits with community organizations, partner orientations, safety
assurances, risk reduction, etc.
Supervise, provide planning advice, and manage risks and liability for campus-wide
events/programs sponsored by the ASUN
Oversee vendor negotiations and monitor negotiation of talent agent programming
contracts for ASUN
Manage the budgets of the ASUN Programming Boards
Administer and implement strategic plan in relation to division and University goals
Consult with the staff and ASUN regarding activities, especially in situations of potential
liability of loss of money, risk management, or policy infringement
Ensure that all precautions are taken to minimize liability at ASUN events
Determine security needs for ASUN events with appropriate campus and external
agencies
Work closely with student programmers and various University departments to develop
and implement successful programs
Represent Student Engagement, Student Life, and/or the Division of Student Services in
meetings, on committees and in workgroups both on- and off-campus
20% - Advising and Guidance
 Provide guidance and advise volunteers and civic engagement facilitators
 Provide guidance and information on best practices for civic engagement
 Provide planning advice to the programming boards comprised of appointed officers of
the ASUN
 Assist the programming boards in developing, scheduling, implementing, and evaluating
campus programming
 Ensure relationship with non-profits and community partners is maximized and beneficial
to the students volunteering
 Ensure good neighbor policies are executed by ASUN in creation of student
programming
 Ensure compliance with various university, state and NSHE officials regarding use of
state resources
20% - Supervision and Training
 Supervise and train student officers and student volunteers/facilitators
 Monitor and direct decision-making of various campus and city programming initiatives
including voter registration drives, homecoming and community volunteering
 Implement important Student Life policy including, but not limited to the Amplified Sound
Policy and ASUN and University posting and publicity policies
 Ensure accountability of ASUN programming boards for food protocol as specified by
State and Washoe County Health Department standards
 Work closely with the Associate Director in developing student programmer and civic
engagement leadership programs
 Work closely with the Associate Director to develop strategic plans and research
assessment of all civic engagement and programming efforts and resources
20% - Assessment
 Develop and implement student learning objectives and assessment for civic
engagement and programming activities
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Coordinator, Civic Engagement and Special Events
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Assess civic engagement and programming efforts and resources and provide the
appropriate reports
Assess data/statistics to support programming and volunteering funding and resources
Implement regular assessment of quality of service delivery and make relevant changes
based on assessment results
3. Describe the types of decisions the position(s) makes independently as part of the core
responsibilities. Provide examples. If a line of progression, describe the decisions made
at the highest level.
The Coordinator works under the direction of the supervisor and directly with student leadership,
staff, and upper level Student Services administration. The Coordinator has considerable
autonomy on day-to-day decision-making of ASUN programming. The position works closely
with faculty and students to provide outreach to clubs, individuals, and organizations regarding
civic engagement opportunities and acts as point of contact to help resolve issues that arise.
The position uses independent decision making to oversee the development, execution, and
analysis of civic engagement opportunities. The position has oversight responsibility of vendor
negotiations and monitors negotiation of talent agent contracts. The Coordinator utilizes Nevada
System of Higher Education (NSHE) and University policies and procedures and city, state and
federal law in discussions and decision-making.
The Coordinator must be able to respond immediately to risk management and liability issues
related to campus programming and volunteer opportunities. The individual assists the
Programming Boards in adhering to the Constitution of ASUN and its codified processes.
Failure to do so could result in violation of student rights and student leadership integrity and
potential misappropriation of student funds. Successful execution of civic engagement
opportunities will result in more engaged and responsible student citizens, and will enhance the
University’s reputation in the community and nation-wide.
4. Describe the types of problems, issues, action, communications this position typically
takes to the supervisor for resolution and/or consultation. Provide examples. If a line of
progression, describe the supervisory consultation at the highest level.
The Coordinator must use independent judgment in determining the appropriate measures to
pursue when problems arise. Situations outside of precedent, policies, and procedures can
escalate quickly and must be brought to the immediate attention of the supervisor. Failure to
address issues may place the University in an adverse legal standing and could put students in
harm’s way. If the incumbent is unsuccessful in performing the duties of the position, then
students will lose valuable opportunities outside the traditional campus setting, jeopardizing the
student persistence, graduation, and civic development.
5. Select the applicable competencies required to successfully perform the job. The
selected competencies will be evaluated within the Administrative Faculty evaluation as
Competencies for Success.
Competency
Required
Adaptability
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Analytical Thinking
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Coordinator, Civic Engagement and Special Events
Communication
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Diversity and Inclusion
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Financial Responsibilities
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Human Resource Responsibilities
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Leadership
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Program/Project/Functional Knowledge
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Resource Responsibilities
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Serving Constituents
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Teamwork
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Other (specify)
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6. Minimum requirements of the position. Minimum requirements should be consistent
with the Job Evaluation Model. If Line of Progression, minimum requirements must be
defined for each range.
Education
Experience
Bachelor’s Degree
Two years of related work experience
Master’s Degree
One year of related work experience
Relevant Experience: in student development, higher education administration,
and civic engagement
Certification and Licensure: None
Schedule or Travel Requirements:
 Valid driver’s license or ability to obtain one within specified time period
 Work flexible hours including some evening and weekend work
Optional Addendum: Describe the knowledge, skills, and abilities required to successful
performance of this job (in bullet format).
Knowledge of:
 Student development theory
 Student leadership program development
 Civic engagement and democratic civic engagement theory, best practices, and
evaluation
 Higher education administration practices and concepts
 Assessment and evaluation methods and applications for events and programming
 Effective teaching strategies, including facilitation and group process techniques for
reflection activities
 Supervisory and advising principles and practices
 Effective event/program development and implementation and liability/risk management
 Student government seminal documents – Constitution and Bylaws
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Coordinator, Civic Engagement and Special Events
Skills:
 Supervisory and mentoring skills that allow students to reach their fullest potential
 Facilitation and reflective practice
 Excellent skills in building relationships among various groups, including community
organizations, faculty and students
 Persuasive and informational speaking including the delivery and articulation of
presentations, trainings and workshops
 Excellent computer skills including software applications such as Word, Access, Excel,
Powerpoint, etc.
Ability to:
 Manage difficult situations and people to produce positive outcomes
 Initiate long-term planning and execution of complex programs/events
 Navigate and negotiate complex organizations, processes, laws, seminal documents
and situations and apply to recommendations and guidance given to student leaders
 Develop and apply multifaceted solutions
 Translate university goals, policies, practices to undergraduate student government
framework
 Work effectively with a diverse group of students, faculty, staff, administrators as well as
the general public
 Work collaboratively with student leaders, staff, administrators and external communities
 Negotiate, contract, and ensure vendors fulfill obligations
 Remain up-to-date on the professional trends and standards for civic engagement,
student development and implement best practices
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