Item 3.O-April 20, 2012
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s):17465
Current Title: Associate Director, Student Activities
Current Range: 3
(JCC:77776;3A;CM8553;CC282;E)
Department: Associated Students of University
College/Division: Student Life Services /
Nevada (ASUN) Center for Student Engagement
Vice President, Student Services
Account #(s): 1702-105-0112
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
(X ) Title Change, Proposed Title: Associate Director, Student Government (CSE)
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
__________________
Immediate Supervisor’s Signature
Sandra Rodriguez
Date
Director, ASUN Ctr for Student Engagement
____________________________________________________________
__________________
Director/Chair/Dean
Gerald Marczynski, AVP, Student Life Services
Date
Approved for Salary Placement Committee review.
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Shannon Ellis
Vice President, Student Services
__________________
Date
Action Approved by the President (Completed by Faculty HR):
Position #: 17465
EEO Code:
3A
CUPA Code: CM8553
Exempt: Yes or No Census Code: 0282
Job Class Code: 67230
Range: 3
Effective Date: 4/1/2012
Approved Title:
ASSOCIATE DIRECTOR, STUDENT GOVERNMENT (CSE)
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 12/1/2008
Position Description – Associate Director, Student Government
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1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Associate Director for Student Government is a key part of the Associated Students of University
of Nevada (ASUN) Center for Student Engagement (CSE). The Associate Director is responsible for
assessing student engagement and advisement of the ASUN. The position advises and/or has
oversight of all student government entities. The position advises the Student Events Advisory Board,
Legislative clerk and ASUN Archives. Critical to the role is compliance with Nevada Open Meeting
Law and risk management and liability oversight of student events. The Associate Director
supervises administrative faculty and student employees. The position reports to the Director, ASUN
Center for Student Engagement.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
30% - Supervision and Training
 Supervise, train, and evaluate staff and student employees
 Develop and implement a comprehensive student development model to increase retention,
persistence and graduation of student government officers
 Supervise important Student Life policy including the Student Activities Protocol for Special
Events, the Student Events Advisory Board and student protest and demonstration protocol
 Guide the decision-making around campus-wide student programming
30% - Advising
 Advise the ASUN Speaker of the Senate, undergraduate student senate to include student
senators, and senate committees in decision making processes, strategic planning
 Guide the decision-making regarding student government legislation and student club
activities
 Advise the elections commission
 Advise students on all publications including the Media Board, Nevada Sagebrush, Wolf Pack
Radio, Insight and Brushfire Journal and compliance with journalistic standards
 Advise Senate secretaries and Legislative clerk and ensure compliance with Nevada Open
Meeting Law and Public Records requests
 Develop and implement policies and procedures and communicate NSHE, University and
Student engagement policies and procedures to student leadership, student clubs, employees
and various public entities that co-sponsor programs on the campus
20% - Assessment
 Work with Director to develop, implement and evaluate strategic plans and research
assessment of student government and their initiatives
 Compile data/statistics to support service funding and staffing
 Administer research and assessment of student government and student publications
 Administer and implement strategic plan in relation to division and university goals
 Implement regular assessment of quality of service delivery and make relevant changes based
on assessment results
 Use assessment results to strategically plan for future expansion in accordance with the
University master plan
Position Description – Associate Director, Student Government
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10% - Management
 Oversee and administer numerous revenue and expenditure budgets with signatory
responsibility and allocate these financial resources
 Monitor contractual obligations of the Associated Students and its clubs and organizations
 Develop and administer student leadership development program
 Be accountable for all student funding and fees collected
 Oversee various student government entities including campus programming, clubs and
organizations, student publications, student senate and Judicial council
 Administer and ensure compliance with Nevada Open Meeting Law by all student government
entities
 Represent the Director in her/his absence
10% - Communication
 Develop and present workshops and seminars at regional and national conferences
 Attend professional development workshops, conferences and trainings
 Represent CSE, Student Life and/or the Division of Student Services in meetings, on
committees and in workgroups both on and off campus
 Communicate with external constituencies including government, law enforcement, and
regulatory agencies to ensure regulation compliance
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Associate Director works directly with student government leadership, faculty and upper level
administration including the Associate Vice President and Vice President for Student Services.
Student government decision-making/discussions can be highly energetic and demanding in terms of
needing information and legal precedence. The position must be able to resolve diverse and difficult
problems with innovative solutions and methods. The Associate Director must be able to apply solid
judgment to broad polices, problems and situations that do not clearly fall within precedent.
Impact:
Failure to address safety issues may place the university in adverse legal standing. Failure to fulfill
NRS regulations places the University in adverse legal standing by violating Nevada Open Meeting
law. Failure to adhere to codified processes results in violation of student rights and student
leadership integrity and may necessitate action by the Judicial Council against these failures. Failure
to adhere to highest publication and journalistic standards can place the student journalists, the
publication and the University in adverse legal standing.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Student development theory
 Leadership program development
 Nevada Revised Statutes including but not limited to Nevada Open Meeting Law
 Constitutional law including free speech and free press
 Strategic management principles
Position Description – Associate Director, Student Government
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Accounting principles and/or budgeting and fiscal management to include accounting/finance
processes and procedures, financial statements, tracking revenues and expenditures, and
financial reporting and evaluation
Higher education administration practices and concepts
Assessment and evaluation methods and applications
Event/program development and implementation
Risk management and liability management
Contract negotiations and oversight
Skills:
 Supervisory skills and mentoring skills that allow faculty and students being supervised to
reach their fullest potential
 Excellent research and analytical
 Conflict resolution and facilitation
 Critical thinking/inquiry
 Excellent verbal and written communication to include persuasive and informational speaking
 Excellent time management and organizational
 Interpersonal and human relation
 Customer service skills in a service-oriented team environment
 Understanding of vast technology resources available to ASUN
Ability to:
 Appropriately challenge and support student leadership
 Manage difficult situations and people to produce positive outcomes
 Navigate and negotiate complex organizations, processes, laws, seminal documents and
situations and apply to student advising and guidance
 Develop and apply multifaceted solutions
 Remain flexible and modify approaches to meet changing conditions
 Translate university goals, policies, practices to undergraduate student government framework
 Immediately evaluate complex situations and formulate innovative solutions
 Work effectively and collaboratively with a diverse group of students, faculty, staff, and
administrators including NSHE and Board of Regents as well as the general public
 Delegate tasks appropriately and effectively
 Respond and work during non-traditional (evening and weekend) hours
 Deal tactfully and professionally within stressful situations to make the most of
student/faculty/staff input, suggestions, complaints
 Coordinate multiple projects, activities, and student committees
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
ASUN leadership
University students, faculty and
staff, club advisors
Special events/campus
programming venue
management
Risk Management Office
University departments
Reason for Contact
To navigate and negotiate university and NSHE policy and
procedure, city, state and federal laws
To assist in gathering information or to provide feedback on issues
or results of ASUN legislation
To better advise campus wide and student club
programming/events
To minimize liability issues and negligence issues
To navigate and negotiate all details of event programming and
elections
Position Description – Associate Director, Student Government
Administrators affected by
student government policy
formation and decision making
To provide information and update of student policies
External
Regulatory agencies
Washoe County Sheriff’s office,
Reno Police, U.S. Secret
Service, U.S. Congressional
security details personnel and
the various external
constituencies that co-sponsor
campus programming
Reason for Contact
To minimize liability issues and negligence issues
To better advise campus wide and student club
programming/events; to provide security and safety
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6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and four years or a Master’s Degree and two years of experience
advising college students
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None