POSITION DESCRIPTION QUESTIONNAIRE
ADMINISTRATIVE FACULTY
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart
electronically to marshag@unr.edu for initial review before routing PDQ for approval signatures.
Questions - call UNR-HR at 682-6114
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INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
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Name of Incumbent(s) (if applicable):
Position #: New
Current Title: Associate Director, Admissions and Records
Current Range: 4
(77093;1A;CA2076;CC023;E)
Department: Admissions / Enrollment Services
College/Division: Vice President,
Student Services
Action Proposed: (check all that apply)
( ) New position : Proposed Range:
Proposed Title:
( X ) Title Change, Proposed Title: Associate Director, Admissions
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
I certify that the statements in this description are accurate and complete to the best of my knowledge.
Employee’s Signature
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
Immediate Supervisor’s Signature
Steve Maples
Director, Admissions & Ops
Director/Chair/Dean Melisa Choroszy
Assoc Vice Pres, Enrollment Services
Approved for Salary Placement Committee review.
Date
Date
Pres / Vice Pres / Vice Prov Signature Shannon Ellis
Date
Vice President, Student Services
Action Approved by the President (Completed by Faculty HR):
Position #:
EEO Code:
CUPA Code:
Job Class Code:
Exempt: Yes or No Census Code:
Range:
Effective Date:
Approved Title:
_____________________________________________________________________________
Employee Signature
Date
(Employee sign and send to HR for personnel file after PDQ approval for personnel file)
Rev: 2/5/2008
Position Description – Associate Director, Admissions
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
Reporting to the Director of Admissions, the Associate Director assists with comprehensive market
analyses and cutting edge recruitment plans that will maximize enrollment growth of high caliber
undergraduate students who are of diverse backgrounds and experience.
This position serves as the primary liaison to the college deans and recruitment and retention
coordinators. This position is responsible for assessing innovative recruitment strategies that will
result in increased university undergraduate enrollment of freshmen and transfer students from
diverse ethnic, socio-economic, and academic backgrounds and experience.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
80% - Campus Based Recruitment Events and Recruitment of Top Scholars
 Develops and implements cutting edge recruitment strategies that will attract the best and the
brightest to Nevada; including the recruitment of National Merit students.
 Coordinates with the colleges all activities from initial contact through advisement and
enrollment of these top students
 Supervises campus visit programs including campus tours and Student Ambassador programs
 Plans, promotes, and participates in one-day visits to campus by prospective students and
School Counselors. Collaborates with on-campus faculty and staff to coordinate a successful
campus visit. Follows up with trip participants regarding application to and enrollment at the
University
 Works closely with the university’s TRIO and Upward Bound Programs and other K-12
initiatives designed to improve Nevada’s college participation rate.
 Supervises special summer events designed to increase diversity of the freshmen applicant
pool
 Coordinates the new freshmen advising and registration program each Spring in Reno, Las
Vegas and other locations
 Works cooperatively with the Center for Student Cultural Diversity in bringing first generation
and low income middle school students to campus
 Works cooperatively with the Center for Student Cultural Diversity to Initiate, develop and
implement programs designed to increase the enrollment of underrepresented students
 Coordinates recruitment efforts with the university’s recruitment office in northern and eastern
Nevada
20% - Market Analysis and Recruitment
 Assists the Director with market segment analyses utilizing statistical modeling probability as a
means of maximizing enrollment yield from eligible markets; develops strategies to maximize
enrollment yield from application and admit activity
 Provides direct service to clients as well as training the staff to counsel and advise prospective
students and their parents through all stages of the admission cycle: inquiry, application,
admission and registration
 Answers inquiries, collects completed applications, conducts preliminary evaluation of
applicant admissibility, makes admission recommendations, and when necessary, provides
students with alternative admission’s options
Position Description – Associate Director, Admissions
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Page 3
Anticipates and resolves complex problems relating to admission, financial aid, scholarship
opportunities, and housing
Guides students and parents through the steps, procedures and policies required to reach the
enrolled student stage
Initiates and maintains contact with prospective students and their parents through one-on-one
appointments, email, phone calls and direct mail
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Increasing the college participation rate and growing enrollment is the university’s top priority. This
position directly impacts the university’s budget as well as the growth and expansion of its academic
programs.
Increasing the number of top students as well as students from ethnic and geographically diverse
backgrounds is the number one recruitment priority for the university. This position is critical for the
continued growth of the university and increasing the quality and diversity of the university’s student
body. This position has a significant impact on the quality and diversity of each incoming class.
The position also directly influences how community leaders, prospective student and their parents;
high school and community college personnel perceive the university. The public perception of the
university as a whole is directly impacted and magnified by the actions and professionalism of the
Associate Director of Admissions.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Recruitment/marketing analysis including knowledge of statistical modeling methodologies.
 Strategies for the recruitment of top students.
 Issues of access to higher education facing prospective students and their parents.
 Diversity Issues.
 Public and private secondary schools
Skills:
 Excellent verbal and written communication.
 Well organized with attention to detail necessary to establish priorities, handle workloads,
evaluate outcomes and manage multiple activities to meet goals.
 Proven successful supervision experience.
Ability to:
 Create, develop, implement, evaluate and update recruitment programs, events, and activities.
 Work independently, creatively and efficiently.
 Collaborate with community leaders to provide programs for prospective students.
 Make appropriate decisions reflective of the university’s mission and commitment to diversity.
 Establish and maintain a cooperative, harmonious, and effective working relationships with
culturally diverse groups, community leaders, academic and administrative secondary and
university staff.
 Provide and concise information on an individual and group basis.
 Speak effectively on behalf of the University
Position Description – Associate Director, Admissions
Page 4
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal:
Director of Admissions, Associate Vice President of Enrollment Services and Vice President of
Student Services, Provost and President-Accountable for assigned functions, advises and informs
of trends and activities in southern Nevada, resolves problems and serves as staff support.
Prospective students and parents- Counsel, advise, provide information and services, respond to
inquiries, and resolve problems to enable students to achieve their educational objectives.
Secondary school and community college counselors, teachers, and administrators- Provide
information and services regarding admissions, special programs and events, schedule visits, resolve
problems, initiate and respond to requests for recruitment and financial aid presentations.
Academic Deans and representatives- Collaborate with, to coordinate special events geared toward
recruitment, advisement and orientation; support and promote academic representatives recruitment
activities conducted in southern Nevada aimed at increasing enrollment of individual colleges.
Faculty and staff- Provide training necessary to accomplish enrollment goals
External:
Community contacts- Provide information, services, help organize and promote community
organizations events and activities geared toward promoting access to higher education for
prospective students. Participates in Community Leaders’ Organizations.
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and five years of experience to include experience with top
students, talented students and diverse public contact in a multicultural environment
c.
Indicate any license or certificate required for this position.
None