Item 9-D-July 12, 2013
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable): Eddie Brewer; Adam Jones
Position #(s): 11909; 17737
Current Title: Assistant Manager, Athletic Equipment
Current Range: 1
(JCC: 77494)
Department: Intercollegiate Athletics
College/Division: President’s Office
Account #(s): 1207-107-0010
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
(X) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
__________________________________/__________________________
__________________
Chris Collins, Dir, Equip & Invent Cntrl / Rhonda Bennett, AAD, Sports/Admin
Date
Immediate Supervisor’s Signature
____________________________________________________________
__________________
Director/Chair/Dean
Doug Knuth, Spec Asst to President & Dir, Athletics
Date
Approved for Salary Placement Committee review.
________________________/____________________________________
Marc Johnson, President / Stacy Burton, Vice Provost, Faculty Affairs
Pres / Vice Pres / Vice Prov Signature
__________________
Date
Action Approved by the Provost/President (Completed by Faculty HR):
77494 Range:
1
Pos #(s): 11909
JCC:
EEO: 3E
Eff: 7/1/2013
Assistant
Manager,
Athletic
Equipment
Approved Title:
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Assistant Manager, Athletic Equipment
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Assistant Manager, Athletic Equipment, assists the Director of Equipment and Inventory Control
with all areas of the Intercollegiate Athletics (ICA) equipment room to include the forecasting of
equipment needs, allocation, procurement and receipt, maintenance, repair, replacement, and proper
handling and safe keeping of equipment assets, inventory for all ICA sponsored sports and all safety
aspects of player equipment. The incumbent assists the director with visiting football teams to
coordinate pre-game and game-day activities. The Assistant Manager assists in the supervision of all
equipment room temporary staff and student workers. The incumbent attends all football home
games, is required to travel evening and weekends extensively, and travels with the football team to
away sites to insure proper preparation of competition gear and game set up. The position reports to
the Director of Equipment and Inventory Control.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
75% - Equipment Inventory Administration
 Help maintain accurate fixed asset and sensitive equipment inventory lists for ICA using an
electronic inventory system and annually presents a complete listing of all inventory by team to
supervisor(s) and Director of ICA
 Assist supervisor in an annual equipment audit and verification of assigned
teams
 Verify receipt and provide appropriate accounting for all sports equipment received
 Ensure safety protocol has been followed including equipment maintenance, proper fitting, and
routine testing per manufacturer’s specifications
 Maintain and account for other non-disposable inventory such as field markers, down and
distance markers, sleds, cones, sports balls, nets, etc.
 Follow all equipment room operations policy and procedures and asset auditing
 Help with the equipment needs of assigned sports
 Coordinate between athletes, coaches, and athletic trainers as to quantity and quality of, and
ensure appropriate fit of athletes’ sports protective equipment in addition to regular uniforms
 Maintain equipment throughout the season through regular testing, address
equipment repair and defects with the appropriate manufacturer. Coordinate
all testing of equipment required by coaches and/or manufacturers
 Perform end of season equipment procedures (inventory, maintenance
storage)
 Work closely with Sports Medicine staff, Strength and Conditioning Staff, and the Video
Department Staff to coordinate team instruction and safety
 Ensure compliance with NCAA, Conference, and university rules and regulations (subject to
disciplinary or corrective action as set forth in the provisions of the NCAA enforcement
procedures)
 Supervise and participate in fitting athletes in all sports with appropriate equipment and
protective gear
Position Description – Assistant Manager, Athletic Equipment
Page 3
15% - Travel and Facility Support
 Provide support for pre-season football camp by organizing meals, housing, meeting
schedules, itineraries, field arrangements, meeting rooms, team retreats and post-season
activities
 Assist coaches with all equipment needs and supervise setup of all practice and Game
Day needed equipment for the assigned teams per National Collegiate Athletic
Association (NCAA) and conference regulations
 Coordinate or supervise coordination of laundry services for all home and away games for
assigned sport with home and visiting teams
 Help manage transportation (ground and air) of football equipment and
ancillary supplies and equipment for away games
 Assist director in accommodating visiting team to schedule “day prior to contest” practices and
Game Day activities
 Secure stadium, practice fields, and field house at the conclusion of each practice and game
 Oversee facility maintenance needs on a -day-to-day basis with supervisor and submit work
order requests to Buildings and Grounds for repair to these athletic facilities: Cashell
Fieldhouse, Mackay Stadium, and Wolf Pack Park
 Coordinate practice site set-up and team functions
 Travel with football team to assist with equipment needs and operation and travel with other
sports on an as needed or instructed basis to assist with supervision of equipment needs
5% - Staff Management
 Help to train, assign work, supervise and evaluate student workers in duties and
responsibilities pertaining to equipment needs, safety, and uses
5% - Athletic Events
 Attend athletic events to promote audience participation and support for University of Nevada’s
team efforts
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Assistant Manager, in consultation with coaches and the Director of Equipment and Inventory
Control, assists in all areas of the equipment room, including serving at times as the contact for
athletic equipment vendors. The assistant also helps maintain football equipment inventory and some
facility maintenance and planning and coordinating all equipment needs for home and visiting teams
and as required by Conference and NCAA regulations. The incumbent makes decisions regarding the
usability and quality of equipment. With limited supervision and reporting, the Assistant Manager
solves time critical problems. While the equipment room falls under the guidance of the
administration and the Director of Equipment and Inventory Control, the Assistant Manager handles
many of the day-to-day functions of the unit. The incumbent consults with the supervisor and
administration on creating policies and procedures as well as issues regarding the impact of the
equipment room and the whole department.
Impact:
The work of this position is very visible to the public and therefore has an impact on the perception of
the University and its reputation. Proper planning and coordination from arrival to departure of visiting
teams is very important to the public relations aspect of ICA and UNR. Proper and accurate inventory
Position Description – Assistant Manager, Athletic Equipment
Page 4
of assets is critical to ICA’s fiscal integrity. Inadequate performance may result in inefficiencies in the
administration of athletic programs. The department and university benefit by having individuals who
represent the university and ICA in a positive way and achieve the best value "for dollars spent".
Failure to perform duties could result in delays, cancellation, or forfeiture of athletic contests. Failure
to adhere to NCAA and conference rules and regulations is cause for university ineligibility in sports
programs.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Athletic equipment management / sales / service and curent practices and products
 Equipment usage and football operations at the Division I level to meet the needs of the head
coach and football staff
 Facility maintenance
 Some budget management and fiscal oversight
 Some purchasing/contract negotiation
 Athletic equipment inventory maintenance and control with the use of computer inventory
system programs and the technology to assist in the ordering and accurate inventory of all
equipment
 Manufacturer safety standards on all applicable athletic equipment and current trends to
ensure and improve safety and performance
 Athletic equipment room policies and procedures
 Travel guidelines and regulations
Skills:
 Good interpersonal, human relations, and public relations for strong interaction with all staff
personnel and visiting team personnel for a smooth coordination of each contest
 Comply with NCAA, conference, and university regulations
 Multi-tasking skills
 Excellent verbal and written communication
 Strong planning and organizational skills
 Strong negotiation and contract management skills
 Application of computer inventory system and other software programs to streamline
processes
 Detail oriented
 Staff supervision
Ability to:
 Comply with NCAA, conference, and university regulations
 Adapt to situations and diverse personalities in developing and maintaining positive
professional relationships with staff, coaches, players, and vendors
 Work with all head coaches and assistant coaches as well as staff to help secure the best
value for budget dollars
 Negotiate effectively with manufacturers in the procurement and testing of equipment
 Identify equipment that may be potentially unsafe and resolve issue
 Effectively manage and assist staff with coordination of work efforts
Position Description – Assistant Manager, Athletic Equipment
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Assess individual player needs and recommend appropriate equipment
Maintain composure and work and excel in a fast-paced, sometimes stressful environment,
seeking a positive outcome
Travel regularly and work evenings/weekends
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Head and Assistant Coaches
and trainers
Student athletes and assistants
Athletics Administration
University staff across campus
External
Equipment sales representatives
and equipment repair
companies; vendors of athletic
equipment and apparel
Visiting team coaches and staff
Conference and NCAA officials
Reason for Contact
To be primary contact for sport for which position is responsible; to
supervise equipment for all home and away games; to order
equipment and oversee game/practice equipment setup; to
coordinate equipment usage and maintenance
To assist with equipment needs and proper fitting, and specialized
protection and uniforms; to supervise student assistants in
carrying responsibilities pertaining to equipment needs and uses
To enforce policy and procedure
To coordinate home games with necessary campus personnel
Reason for Contact
To discuss, negotiate, and purchase athletic equipment and other
items for teams (order, receive, embroidery, screen, and ensure
safety of equipment); to coordinate testing of equipment, ascertain
quantity and quality of protective equipment and uniforms); to
verify sports equipment received
To assist with coordination of contests; to oversee equipment
needs and facilitation
To be a possible contact for team coordination
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and one year of experience working in an equipment room in
professional sports or at an NCAA institution
Preferred Licenses or Certifications: Certified Athletic Equipment Manager (AEMA)
c.
Indicate any license or certificate required for this position.
None