Item 9.J-December 5, 2014
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable): Stephanie Vanhooser
Position #(s): 11105
Current Title: Administrative Director, Nevada State Public
Current Range: 4
Health Laboratory (JCC:76459 )
Department: Nevada State Public Health Laboratory
College/Division: School of Community
(Moved to SCHS from Pathology/MDDN)
Health Science / VP Health Sciences
Account #(s): 1110-119-1213
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
(X) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
__________________________/__________________________________
Immediate Supervisor’s Signature Louis Brown, Director, NSPHL
__________________
Date
____________________________________________________________
Trudy Larson, Director, SCHS / Thomas Schwenk, VP, HS / Dean, UNSOM
Director/Chair/Dean
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Stacy Burton, Vice Provost, Faculty Affairs
Date
Action Approved by the Provost/President (Completed by Faculty HR):
76549 Range:
4
Pos #(s): 11105
JCC:
EEO: 3D
Eff: 12/2014
Approved Title: Administrative Director, Nevada State Public Health Laboratory
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Administrative Director, Nevada State Public Health Laboratory
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Administrative Director, Nevada State Public Health Laboratory (NSPHL), organizes all
administrative and operational functions of the NSPHL and interacts directly with University of
Nevada, Reno offices of purchasing, budgeting, computing, telecommunications, Buildings and
Grounds, and Human Resources offices and with the Nevada System of Higher Education (NSHE)
Controllers Office. The position develops marketing strategies for services to enhance fee revenue to
cover operating expenses. The individual has responsibility for implementation of the Laboratory
Information Management System (LIMS), prepares budgets for grant proposals, prepares contracts
and requests for Proposals, and responds to queries from the Legislative Counsel Bureau and State
Budget Office regarding NSHL programs, expenditures, revenues, and budgets. The position reports
to the Director of the NSPHL within the School of Community Health Sciences (SCHS).
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
35% - Operations Management
 Monitor turnaround time for laboratory tests
 Monitor and address client satisfaction issues
 Monitor workflow
 Monitor client submission data to detect significant changes
 Develop procedures to correct problems identified by above activities
 Develop and maintain up-to-date directory of services for the NSPHL
 Develop new requisitions for test submission
 Initiate development of new tests, considering personnel, cost effectiveness, marketing issues
and market demand
 Develop protocols to maximize efficiency, productivity, and quality
 Write and maintain the quality assurance manual for the clinical laboratory
 Monitor compliance issues
 Prepare laboratory for inspections (i.e., fire department, regulatory agencies, etc.) and insure
recommendations are implemented
 Monitor NSHL’s proficiency testing results required to maintain certifications
 Assure employees are cross-trained to cover multiple work stations in case of unexpected
absences
 Insure physical plant is maintained properly and ensure repairs to building and instrumentation
 Oversee construction needs for the NSPHL
 Create special reports for clients and governmental agencies
 Participate in strategic planning for the unit
25% - Financial Management
 Develop and manage budget for NSPHL
 Monitor accounts payable/receivable
 Search for new revenue sources (i.e., grant announcements, new clients for existing services,
etc.)
 Write grant proposals and contract budgets
 Evaluate NSHL costs to perform testing
 Set pricing for NSHL tests
Position Description – Administrative Director, Nevada State Public Health Laboratory
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Evaluate pricing structures of competitors to remain competitive in the market
Conduct cost analyses of instrumentation and for new tests proposed for the NSPHL
Prepare special financial reports required by the State of Nevada and the University
Monitor grant expenditures to assure compliance with budget and objectives of the grant
Prepare quarterly grant reports for granting agency
Interact directly with Office of Sponsored Projects (OSP) on grants and contracts
15% - Marketing of Services
 Meet with existing and new clients to determine needs and issues
 Formulate recommendations for new tests to attract new clients to increase fee revenue for
operating expenses
15% - Information Systems Management
 Monitor, update, and troubleshoot problems with Novell Local Area network (LAN)
 Monitor, manage data and files, and troubleshoot the UNIX LIMS
 Train employees on utilization of two computer servers (LAn and LIMS)
 Install/troubleshoot hardware and software (PCs, LAN, and LIMS)
 Install and configure software
10% - Supervision
 Evaluate current, and update as necessary, work performance standards for all employees of
the NSHL
 Monitor employee performance on on-going basis, and evaluate annually employee
performance according to job performance standards
 Reclassify employees, job guidelines, as appropriate, to reflect changing requirements of the
NSHL
 Monitor productivity of employees
 Perform scheduling for all employees
 Monitor leave status of employees
 Resolve employee conflict issues
5% - Contract Negotiations
 Conduct contract negotiations for new and continuing grants for NSPHL
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Administrative Director has full operating responsibility for the NSPHL which performs multiple,
complex tests related to public health, including examinations of milk water (under the Safe Water
Drinking Act and Clean Water Act), food in cases of suspected foodborne disease transmission, and
human samples for communicable diseases. Due to its complexity, the NSHL is accredited by three
Federal agencies: Health Care Financing Administration (HCFA, administering the Clinical Laboratory
Improvement Amendments of 1988), the Food and Drug Administration (FDA), and the United States
Environmental Protection Agency (EPA). The individual is responsible for laboratory-wide compliance
with all pertinent Federal regulations promulgated by these agencies and develops systems or
individual solutions to address deficiencies identified in periodic Federal inspections.
Position Description – Administrative Director, Nevada State Public Health Laboratory
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With responsibility for all budgeting and financial management of the SNHL as well as the above
duties, the Administrative Director acts as second in charge under the Director, assuring financial
solvency and mandates of State law to meet the requirements of the University to provide laboratory
services. The position consults with the Director on long-term goals and strategic plans of the unit.
Impact:
If the above regulations are not followed and the NSHL is non-compliant, the NSHL would be closed
which would impact the work of clients as well as the health and welfare of those needing the tests.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Operations management for a laboratory or health facility
 Financial accounting and management to include budget development and projections
 Performance of medical laboratory analyses in order to understand the capabilities and
limitations of current staff as well as formulating new staffing requirements
 State and federal laws relating to laboratory management and sample testing
 State and Federal employment laws and regulations related to the position (i.e., Health
Insurance Portability and Accountability Act (HIPPA) and Family Educational Rights and
Privacy Act (FERPA)
 Program marketing and outreach
 Academic community and medical environment
Skills:
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Excellent negotiation skills
Strong interpersonal and human relations skills
Supervisory skills, including an ability to teach and mentor staff
Effective verbal and written communication
Strong proficiency in use of a personal computer and current software applications including
but not limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email) in order
to troubleshoot problems and train employees in use of such programs
Implementation and maintenance of large laboratory computer information systems, both local
area networks and large laboratory information system technologies, in order to properly
manage quality control, data generated by the laboratory, and address individual needs for
clients
Proposal development and administration of grants and contracts
Excellent customer service skills
Analytical, decision-making, and problem-solving skills
Ability to:
 Interact and work with a diverse work population of differing skill levels and motivation
 Maintain confidentiality of sensitive information
 Be sensitive to gender, disabilities, and cultural and ethnic diversity issues
 Manage resources effectively and efficiently
 Develop administrative procedures for a department/program and recommend policy
Position Description – Administrative Director, Nevada State Public Health Laboratory
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5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
NSHL staff
Chair, Pathology and Lab
Human Resources
Controller’s Office
Planning, Budgeting and
Analysis
External
Clients, other agency heads in
public and private sector
LCB office and committees
Reason for Contact
To resolve NSHL problems associated with the lab and to
disseminate information on services to clients
To participate in strategic planning for future laboratory activities
To resolve disciplinary and contractual issues and changes in job
descriptions
To resolve budgetary issues and formulate budgets in line with
University formats and guidelines
To monitor biennial budgets
Reason for Contact
To gauge satisfaction with services, address client problems, and
to market services of the NSHL
To answer inquiries regarding use of State appropriations, ongoing
programs, and plans for future projects; to testify before the
committees regarding NSHL budgets, revenue, and operations
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Master’s Degree from a regionally accredited institution with emphasis or major in
business administration
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Master’s Degree and five years of supervisory experience in a clinical laboratory
setting to include performing laboratory testing as well as productivity monitoring;
experience in current information system technology and implementation of such
systems
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
Medical technologist, licensed by the state of Nevada, and certified by the American
College of Clinical Pathologists (ACLP)