IT Leadership Directors Meeting
Minutes for Tuesday, May 12, 2015 in BA005
Attendees: Ray Walker, Brett McKeachnie, Denise Vandevanter, Dave Tobler, Mike Duffin, Dani Kent, Darel
Hawkins, Travis Tasker, Brian Peterson, Vickie Walker
Agenda Items:
Chip Award
 Awarded to Adam Winterton, nominated by Nate Hancock.
Ray’s Updates
 Summer University is coming up. Encourage your employees to participate and take advantage.

We’ve been very fortunate the past 2 PBA cycles. Try to thank people for their support of us,
especially Val and Linda.

Let’s try and get these 7 positions posted ASAP so that we can fill them as close to July 1 as
possible. Get job descriptions prepared.

If you hear about any RFPs - provide input or participate in any way you can.

There’s an RFP out for Text Messaging Systems - 2way mentoring communications - very
popular right now. High School and First Year students are primary audience.

Conflict of Interest forms should all be in.

Tis the season for being contacted by vendors. Be aware. If you have any interest in a vendor or
topic, let Ray know.

Val will be taking us to a retreat to talk about our major goals/work plans. From each IT
Leadership member - Ray needs 2 categories of goals: What you’re personally going to be
spending time and efforts to accomplish this year, and the one or two specific goals that the
President would be interested in. So, YOUR priorities, and PRESIDENTIAL priorities. Get these
to Ray as soon as you can.
PBA Updates
 Review of spreadsheet on overhead.

$300,000 one-time starting in July available to work on Virtual Lab environment for students via
Academic Support.

Data Breach Insurance for the institution - $80,000

IT R and R $500,000 one-time, $200,000 ongoing, which is an increase from last year.

Positions: Director of Infrastructure Operations, Network Engineer, Sr SysAdmin - Virtual
Environment, SysAdmin - Microsoft, Software Engineer, Tableau SysAdmin (which we already
have), Web Programmer

Other PBA positions that will affect us: BRM Coordinator, Sr Research Analyst - Student Success
and Retention, Wolverine Track Programmer, CTC Area Tech, HR Training Manager, PCI
Compliance staff, BI programmer, DB analyst/SQL programmer, Director of BI, Web
Development hourly staff - Student Affairs, Hourly staff - Incoming call center expanded hours,
Web Support - Academic Affairs
Next Meeting MONDAY June 15, 2015 in BA005 at 3:00 pm