REGULAR MEETING
OF THE BOARD OF TRUSTEES
HOUSTON COMMUNITY COLLEGE
June 29, 2010
Minutes
The Board of Trustees of Houston Community College held a Regular Meeting on
Tuesday, June 29, 2010 at the HCC Administration Building, Second Floor Auditorium,
3100 Main, Houston, Texas.
BOARD MEMBERS PRESENT
Dr. Michael P. Williams, Chair
Neeta Sane, Vice Chair
Bruce A. Austin
Yolanda Navarro Flores
Eva Loredo
Christopher W. Oliver
Mary Ann Perez
Richard Schechter
ADMINISTRATION
Mary Spangler, Chancellor
Art Tyler, Deputy Chancellor/COO
Doretha Eason, Executive Assistant to the Chancellor
Destinee Waiters for Renee Byas, General Counsel
Fheryl Prestage for William Carter, Vice Chancellor, Information Technology
Charles Cook, Vice Chancellor, Instruction
Diana Pino, Vice Chancellor, Student Services
Daniel Seymour, Vice Chancellor, Planning and Institution Effectiveness
Margaret Ford Fisher, President, Northeast College
Fena Garza, President, Southwest College
William Harmon, President, Central College
Zachary Hodges, President, Northwest College
Johnella Bradford for Irene Porcarello, President, Southeast College
Michael Edwards for Betty Young, President, Coleman College
Willie Williams, Chief Human Resources Officer
Remmele Young, Executive Director, Government Relations
Kelly Zuniga, Executive Director, Foundation
OTHERS PRESENT
Jarvis Hollingsworth, System Counsel, Bracewell & Giuliani
Bennie Ables, President, Faculty Senate
Other administrators, citizens and representatives from the news media

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Regular Meeting – June 29, 2010 – Page 2
CALL TO ORDER
Dr. Williams, Chair, called the meeting to order at 4:29 p.m. and declared the Board convened to consider matters pertaining to Houston Community College as listed on the duly posted Meeting Notice.
PRAYER AND PLEDGE OF ALLEGIANCE
Dr. Williams led the prayer and Mrs. Perez led in the Pledge of Allegiance to the Flag.
APPROVAL OF MINUTES
Approval of Minutes from Strategic Planning Committee Meeting of May 14, 2010,
Academic Affairs/Student Services Committee Meeting of May 20, 2010, Committee of the Whole Meeting of May 20, 2010, Special Meeting of May 20, 2010, and Regular
Meeting of May 27, 2010
There was a correction to minutes for Academic Affairs/Student Services Committee
Meeting of May 20, 2010; Mrs. Yolanda Navarro Flores and Mrs. Neeta Sane were not present at the meeting.
Motion – Mrs. Sane moved and Ms. Loredo seconded to approve the minutes with the correction to the minutes for the Academic Committee meeting of May 20, 2010. The motion passed with a vote of 6-0-1 with Mrs. Flores abstaining.
HEARING OF CITIZENS
The following citizen(s) requested to speak before the Board:
1. Donald Perry, Jr. (Closed Session)
AWARDS, PRESENTATIONS, AND RECOGNITIONS
A. Check presentation by Houston Affiliate of Susan G. Komen for the Cure to
Coleman College Breast Health Patient Navigator Program
B. Report on HCC March of Dimes Fundraising Campaign – Central College raised the most funds with a total of $8,800. The total amount raised was $52,000, the largest amount in the 19 years of HCC participation.
(Mr. Oliver arrived at 4:40 p.m.)
CHAIRMAN’S REPORT
•
Dr. Williams announced that there will not be Committees, Committee of the
Whole or Regular Board meeting in July.
•
Dr. Williams expressed congratulations to Dr. Doretha Eason who celebrated her birthday on June 29, 2010. Dr. Eason is the Executive Assistant to the
Chancellor and gives leadership to Board Services.

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Regular Meeting – June 29, 2010 – Page 3
CHANCELLOR’S REPORT
Dr. Spangler provided the following information and recognitions:
•
HCC’s 30-minute television show Bake It! with Chef Eddy Van Damme will debut on KHOU’s digital channel lineup (Channel 11.2) at 7:30 p.m., Wednesday,
June 30. The show features HCC’s world-renowned chef Eddy Van Damme, a professor of Baking & Pastry Arts in the Lifestyle Arts & Design division at HCC’s
Central College.
•
Charles Cook, Vice Chancellor for Instruction testified last week before the
Senate Higher Education Committee on Senator Judith Zaffirini’s panel as part of the charge to study and made recommendations regarding improving developmental education.
•
HCC won one of three annual Center of Excellence Awards from the New Media
Consortium (NMC). HCC is only the second community college to accomplish this although over 200 universities and colleges belong to this consortium which is international and includes museums. The award, the highest honor bestowed by the NMC, recognizes demonstrated excellence and outstanding achievement in the application of technology to learning or creative expression. The award officially went to: o Houston Community College System — Instructional Media
Center/Curriculum Innovation Centers for their exemplary approaches to hybrid and online learning, faculty training, and instructional support.
Stephen Levey, Lorah Gough and Charles Cook accepted the award on behalf of HCC.
•
This month HCC welcomed the following international visitors: o Shaikh Mohammed Bin Essa Al Khalifa, Chief Executive Officer of the
Economic Development Board of Bahrain and a member of the royal family from the Kingdom of Bahrain who was visiting along with the U.S.
Ambassador to Bahrain, Adam Ereli, on a delegation and development trip. o A delegation of ten government officials from Turkey visited who were participating in the U.S. State Department's International Visitor
Leadership Program, which provide participants a better understanding of the U.S. higher education system's priorities, challenges, and trends.
Faculty Senate Report – Bennie Ables, President of the Faculty Senate announced that her term is concluding and thanked the Board of Trustees for their attentiveness. Dr.
Ables noted that the Board, administration, and faculty all desire a well educated student body that can think critically and become a creative and productive workforce.
She noted that the faculty understands economic demands and will share the burden of constraints and requested that since the college is in a reasonably good financial condition the faculty be given a pay raise. She concluded her report acknowledging that

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Regular Meeting – June 29, 2010 – Page 4
Alan Ainsworth’s term as President of the Faculty Senate will commence in August
2010.
CONSENT AGENDA
Motion – Mrs. Sane moved and Mr. Oliver seconded to approve the consent agenda items with the exception of items A.3, C.5, and C.7. The motion passed with a vote of
8-0. The following items were approved:
•
Dental Hygiene Program Equipment
•
Associate Degree Nursing 3G SimMan Patient Simulators
•
Revisions to HCC Board Bylaws Section 4.2
•
Renewal of Lease Agreement for Space in Greenbriar Square, Stafford, Texas
•
Ratify Acceptance of Gifts and Donations
•
Investment Report for the Month of April 2010
MOODLEROOMS AND JOULE LEARNING MANAGEMENT SYSTEM SOFTWARE
FOR DISTANCE EDUCATION AND COLLEGES
Motion – Mrs. Flores moved and Mrs. Sane seconded.
Mrs. Flores noted that the college is currently using Blackboard Vista and asked for clarification as to why there is a recommendation to switch to the new software. Dr.
Stephen Levey apprised that the current system will be discontinued in 2013.
Vote – The motion passed with a vote of 8-0.
CHANGE IN METHOD OF CONSTRUCTION FOR SOUTHEAST COLLEGE
WORKFORCE BUILDING
Motion – Mrs. Flores moved and Mr. Schechter seconded.
Mrs. Flores asked if there will be a new Request for Proposal (RFP) for the project. Dr.
Tyler apprised that a new RFP would be issued under the new methodology. Dr.
Williams requested that the Board’s responsibility for the procurement process is clarified when the RFP is issued.
Mrs. Flores asked if more than one bid will be considered at the August Board meeting.
Dr. Tyler noted that there will be a series of proposed bids. He noted that the administration will evaluate the responses to make certain that they include all components of the RFP.
Vote – The motion passed with a vote of 8-0.

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EXTENSION OF ARAMARK FACILITIES SERVICE CONTRACT
Motion – Mr. Oliver moved and Mrs. Flores seconded.
Mr. Oliver asked why the request was for such a long term (90 days). Dr. Tyler noted that the requested 90 days is to provide time for Administration to vet the responses and apprised that the holiday period is providing a challenge as well as the fact that the
Board does not meet again until August. Dr. Tyler noted that each component has to be evaluated and acknowledged that there are several buildings throughout the system.
Dr. Williams asked if the analyses are completed in less than 90 days, could the time frame be shortened. Dr. Tyler replied that if the process is completed in less time, then the full 90 days will not be needed. Dr. Tyler noted that if it is completed sooner, the contract would not be halted until the end of the month.
Mr. Oliver expressed concern with the 90 days because the administration knew the contract was expiring. He further mentioned that if it is a personnel issue, more staff could be hired.
Mrs. Sane asked if all contracts will be extended by 90 days. Dr. Tyler noted that the extension is for the contract under discussion.
Mr. Schechter asked was it known that the contract was expiring. Dr. Tyler noted that the expiration date was known; however, there were some changes to the RFP process and personnel challenges that prolonged the progression.
Dr. Williams asked if the addition of new facilities placed a hindrance of the process. Dr.
Tyler noted that the additional space did add to the process and apprised that if it is the consensus of the Board, administration will try to expedite the process.
Dr. Williams apprised that the Board could not direct how administration handles the process but noted that it should be expedited.
Mrs. Sane asked if the services could be brought in-house or if a short-term contract could be put in place at a lower cost. Dr. Tyler noted that the maintenance staff was out- sourced several years ago to reduce costs and that a short-term contract would not lower the cost.
Dr. Williams recommended reducing the 90 days to 60 days.
Mrs. Sane requested a legal opinion on scope of work. Mr. Hollingsworth apprised that definition is for temporary and short-term maintenance. He apprised that he could provide a more detailed opinion if necessary.
Amended Motion - Mrs. Flores moved to amend the recommendation to 45 days and
Ms. Loredo seconded.

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Regular Meeting – June 29, 2010 – Page 6
Mr. Austin asked if the Board is the best to estimate the amount of time to perform the task or should administration be asked their recommendation.
Ms. Loredo asked if the amount is the same as to what it is currently costing the college.
Dr. Tyler apprised that it is the same amount based on the square footage rate. Ms.
Loredo also asked the length of time for the new contract. Dr. Tyler informed that the recommendation is for a minimum of three years.
Mr. Oliver mentioned that the Board is relying on the administration to provide the estimated time at the best value for the institution.
Mrs. Sane noted that in previous discussions regarding this particular contract, which costs approximately $6 million, the contract would be terminated and the funds used for deferred maintenance. She asked for clarification.
Dr. Tyler noted that day-to- day maintenance would still be required; however, the JOC contracts would be utilized for deferred maintenance or some projects could go out for bid. He noted that this will allow for a reduced deferred maintenance cost over the first two years after that a normal maintenance plan begins.
Mr. Schechter requested an overview regarding the timeline. Dr. Tyler noted that the bid would close around July 22, 2010. He apprised that given the Board’s comments, it would take approximately 60 days.
Mr. Dahse clarified that an extension was provided for the responses due to the complexity of the components. He also apprised that there are additional components and noted that a certain amount of negotiation is involved in the process. He apprised that the evaluation could be completed within 30 days. He noted that the request is to be able to work at the same rate until the contract is in place; however, it is the hope that the process is completed sooner.
Withdraw motion – Mrs. Flores withdrew her motion and Ms. Loredo withdrew the second.
Motion - Mr. Oliver moved to amend the motion to give administration 60 days to evaluate, review and negotiate the contract and if additional time is needed, administration will bring the extension request to the Board. The motion failed for a lack of a second.
Call the Motion - Mr. Schechter moved to approve the original motion and Mr. Austin seconded.
Vote – The motion failed with vote of 4-2-2 with Mr. Oliver and Mrs. Flores opposing;
Ms. Loredo and Mrs. Sane abstaining.
Dr. Williams recessed the meeting at 5:31 p.m. The meeting reconvened at 5:39 p.m.

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Regular Meeting – June 29, 2010 – Page 7
Motion – Mr. Oliver moved and Mr. Schechter seconded to reconsider the previous motion on item C.7. The motion passed with a vote of 7-1 with Mrs. Flores opposing.
Amendment to Motion - Mr. Schechter moved to extend the contract for a 60 day period with the option of an additional 30 days in the event the process is not completed in sufficient time and the amount to reflect the daily rate. Mr. Oliver seconded the motion.
Vote on Amended Motion – The motion passed with vote of 7-1 with Mrs. Flores opposing.
FINANCIAL REPORT FOR THE MONTH OF MAY 2010
Motion – Mr. Oliver moved and Mrs. Sane seconded.
Dr. Tyler provided an overview of the college’s financial status. He indicated that as of
May 31, 2010, the financial status is excellent. Dr. Tyler recommended taking the entire two-year biennium payback from the current year budget. He apprised that this will leave an ending balance above the required 8 to 10 percent reserve and next year’s budget in tact as previously approved.
Mrs. Flores asked how much revenue was received from fees and tuition. Dr. Tyler apprised the college is 16 percent above the same time last year.
Mrs. Flores asked if the increase in enrollment is the same amount ($7 million) as mentioned in December 2009. Dr. Tyler mentioned that the numbers may be slightly higher.
Mrs. Flores asked if the college is cutting back in summer courses. Dr. Spangler noted that classes with small enrollments have been reduced to save resources.
Vote – The motion passed with a vote of 8-0.
ADJOURNED TO CLOSED SESSION
Dr. Williams adjourned the meeting to Executive Session at 5:57 p.m., notice having previously been given and reiterated in accordance with Sections 551.071, 551.072, and/or 551.074 of the Open Meetings Law. Dr. Williams stated that any final action, vote or decision on any item discussed in Executive Session would be taken up in Open
Session or in a subsequent Public Meeting.
Dr. Williams reconvened the meeting in Open Session at 7:35 p.m. and entertained motions on pending matters.
(Present: Trustees Austin, Loredo, Oliver, Perez, Sane, Schechter, and Williams)
RENEWAL OF ELIGIBLE FULL-TIME ADMINISTRATORS AND FACULTY
EMPLOYMENT CONTRACTS
Motion – Mrs. Sane moved and Ms. Loredo seconded to approve the renewal of fulltime executive level administrators (E40 and above) contracts for fiscal years 2010-

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Regular Meeting – June 29, 2010 – Page 8
2012 and faculty annual contracts for fiscal year 2010-2011. The motion passed with vote of 6-0-1 with Mr. Oliver abstaining.
PERSONNEL AGENDA FOR JUNE 2010
Motion – Mr. Austin moved and Mrs. Sane seconded. The motion passed with vote of 7-
0.
Mr. Schechter apprised that at some point a conclusion need to be made regarding the pay raise for faculty and staff. Dr. Williams apprised that the Board will consider the item upon reviewing additional information.
Dr. Tyler apprised that the financial report represents the allocation for the increases.
Ms. Loredo acknowledged that Independence Day will be celebrated this weekend and asked everyone to remember our troops as we celebrate.
ADJOURNMENT0
With no further business coming before the Board, the meeting adjourned at 7:40 p.m.
Minutes recorded, transcribed & submitted by:
Sharon Wright, Manager, Board Services
Minutes Approved as Submitted: