Institutional Effectiveness
Council Minutes
February 23, 2016 1 - 3PM
E-112
MEMBERS
Name
Representing
Present
Absent
Brian Lofman
Administration
X
Terri Pyer
Administration
Tracey Richardson
Administration
X
X
Celine Pinet
Administration
X
Mary Dominguez
Administration
X
Vacant
Administration
Vacant
Administration
Susanne Burns
Faculty
X
Marnie Glazier
Faculty
X
Vacant
Faculty
Wade Grant (non-voting member)
IPE Office
Layheng Ting (non-voting member)
IPE Office
Natalia Cordoba-Velasquez
IPE Office
X
Min Hu (non-voting member)
ITS Office
X
Laura Lark
C.S.E.A.
X
Louann Raras
Confidential
Vacant
L-39
Justin Pinson
Associated Students
Vacant
Associated Students
Others
Name
Title or Representing
CALL MEETING TO ORDER
Meeting called to order at 1:03 PM
X
X
X
X
Present
Absent
Brian Lofman
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach
academic goals in an environment committed to student learning, achievement and success.
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ACTION ITEMS
1. Consideration of Approval of Minutes from January 26, 2016 Meeting
Motioned (Pinet) Seconded (Burns) and carried, the IEC moved to
approve the minutes as submitted.
2. Consideration of Approval of Institution-Set Standards for Student
Transfer 2015-16 Motioned (Dominguez) Seconded (Pinet) and
carried, the IEC moved to approve the Institution-Set Standards for
Student Transfer 2015-16 as submitted
Brian Lofman
Brian Lofman
INFORMATION/DISCUSSION/PRESENTATIONS
1.Institution-Set Standards for Job Placement 2015-16
Dr. Lofman presented the Proposed CTE Job Placement chart. He provided a
short overview and mentioned that in the Fall 2015 the college was required
to provide this data. ACCJC sent a letter so the president put in place some
work to develop a survey to reach out to the college graduates. The script
was prepared and the foundation handled the logistics of the survey. The
initial requirement was focused on programs with 10 or more completers,
which now evolved to all programs regardless.
Brian Lofman/Natalia Cordoba/
Layheng Ting
Dr. Lofman explained the chart stating that the “rates” were coming from
the survey and the standards from the deans. Members of the council had
time to review the chart and the floor was opened to questions:
Dean Dominguez asked “how this data aligns with gainful employment” She
further explained she had been working on something similar so requested
that there is alignment with this data. She then asked about the CIP Codes
and stated that there might be some changes made by Ruby. Dean Pinet
interjected asking if the data was going to match noting that it could lead to
discrepancies on the data internally. Other questions were raised regarding if
the students had been contacted only via email and how to trace the
number of completers. Dean Pinet pointed out that these standards were
due in a month.
Dr. Lofman explained that there were suspected issues with the survey. Dean
Pinet asked if the measure can be redefined and Dr. Lofman expressed that it
would take conversations. Dean Pinet pointed out that Administration of
Justice was particularly odd (18%) and suggested IPRE office connect with
the faculty. Dr. Lofman explained the survey was outsourced. Director
Cordoba pointed out that there was a small number of students in the
sample and was waiting to see coding sheets to determine how the
recordkeeping was done.
Dean Dominquez asked clarification on the completers. Dr. Lofman
summarized the topic pointing IPRE office would look into:
-Gainful employment alignment
-CIP Codes revision and would ask Dr. Ting to follow up on this.
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-Director Cordoba will review Raw data and coding sheets
-IPRE office via Director Cordoba will connect with Administration of Justice
faculty to discuss results
-Dean Pinet pointed out that providing there were been revisions, she
proposed a motion to move forward. Dr. Lofman reminded that this was an
informational item.
2. Goals for Institutional Effectiveness 2016-17 & 2021-22
Dr. Lofman introduced the topic and commented that there has been a lot of
progress since last council. He provided a brief overview and reminded the
methodology for 1 yr. goal and the new needs to focus on 6 yr. goals. He
reminded the council that this year it was necessary to focus on 8 short term
goals for both 1 yr. and 6 yrs. He then passed the topic to Director Cordoba
to present the chart.
Brian Lofman/Natalia Cordoba/
Layheng Ting
Director Cordoba walked the members to the different columns,
methodology and metrics. She focused on 1 year goal first pointing the logic
followed and the years possible to include. She pointed that whereas for
some metrics it was possible to adopt the “mean”, other metrics needed
specific treatment. She focused on “degrees” and explained the logic
adopted stating that after an exhaustive analysis the IPRE team decided to
set the goal as 3% increase of prior academic year (for 1 year). She asked the
members to refer to page 3 and explained this logic was discovered after
calculating the percentage change from year to year of 10 years of data,
finding 5 years average increase of 13% annual growth and 10 years 6%
annual growth. She pointed out that the degrees behavior seemed very
“volatile” and thus needed a middle point that also would make sense with
Student Equity Plan and other initiatives, hence arriving to the 3% to allow a
natural progression per year until reaching the 6 years goal. She proceed to
explain the remainder of the 6 years goals “Student Performance and
Outcomes” pointing out that the methodology was different setting the goal
as the last year’s average of projected data. She then moved to the Fiscal
Health metric explaining the needs to be conservative and setting the goal
after discussion with the controller as the minimum balance expected from
expenditures. Director Cordoba asked Tracey Richardson to expand. Tracey
explained that the standard for year 1 won’t be more than “22.5%” for 201617, so propose to have 20% as the moving target.
Dr. Lofman recapped the topic listing the following as the requested
changes:
Change 1 year goal for Fund Balance to 20%
Confirm that for the Programmatic Compliance goals is ok “unmodified”
3. Completion of External Surveys
Director Cordoba introduced the topic going thru the list of the document
shared stating that there were two surveys already submitted (Economic
Impact Study & Annual Survey College Board) and four surveys in progress:
Brian Lofman/Natalia Cordoba
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-CTE Employment Outcomes Survey (submitted to SRJC on 1/22 and
expecting to have results around the summer)
-National Post-Secondary of Student Aid (NPSAS) still open, good progress.
Request 53 different “fields” from a particular set of student (cohort). She
mentioned Dr. Ting was the main analyst working on this. The deadline was
extended to 3/11 and Director Cordoba was planning a conversation with
NPSAS regarding FERPA
-IPEDS: Director Cordoba gave heads up about the upcoming 4/6 spring
submission and told the committee that she would be contacting the
respective parties. The focus on the Spring submission is : Fall Enrollment;
Finance, Human Resources and Academic Libraries
-Petersons: Director Cordoba stated this is an undergraduate survey that
takes a lot of sections from IPEDS. She explained that the college is focusing
only in the most relevant sections and shared that Wade Grant is the Analyst
supporting this. The deadline is 4/15.
4. Request for Research & Data
Brian Lofman/Natalia Cordoba
Director Cordoba introduced the topic referring to the evolution of the paper
based to an online system using Google forms. She referred IEC members to
the pass system and then walked the members to the contents, features and
benefits of the evolved Google form. She went thru the questions stating the
differences and additions. She explained that the form will populate on to a
spreadsheet and the office will be able to track a large number of projects
efficiently. She pointed that after some minor changes the form would go
live.
Dr. Pinet asked if the form would be available in the website. Director
Cordoba explained that she expects that and hope to pilot the form in the
spring 2016 and make it live and launched in different venues as well.
5. Prioritization of Needs Assessment Survey Results
Director Cordoba presented the topic and asked members to refer to the
uploaded summary on this topic. She gave an overview of the work done by
the IPRE office before she started as a Director and then went over the
document presenting, current efforts and next steps.
Brian Lofman/Natalia Cordoba/
Layheng Ting
The Fall 2015 some of the efforts included to contact Head of Divisions to
complete a needs assessment within the division. Director Cordoba shared
that after doing compilation a total of 70 projects were listed, from which 12
were determined “out of score of IPRE”. The current list involves 58 projects,
38 of them for Academic year 2015-16.
Currently Dr. Lofman and Director Cordoba are working to prioritize projects
based on feedback from division heads. The idea is to streamline the list,
bringing a final list to Cabinet. She pointed out that Ad-Hoc request would be
evaluated based on work-load.
6. PRT Update
Dr. Lofman presented this topic pointing out that the college is expecting a
Brian Lofman
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second visit, with a date settled for 3/4. He explained that the visit would be
split into three different segments and that pertinent parties would be
invited according to the sections.
He referred members to the Menu of Options (MOO) uploaded for the
council and pointed out summary of initial observations. He stated that the
two drafts that were presented were not “very focused”. He explained that
after the visit the college is expected to come up with a plan to establish how
the needs would be addressed with the funds.
7. DART Update
Director Cordoba presented this topic and pointed out members to the
uploaded document. She stated that the main focus of the team are
presently: a)Hartnell Student Profile, b)data vetting, c) data element
dictionary (DED). She also commented on the group plans to have SQL and
COGNOS training. Tracey expressed interest in the training.
Natalia Cordoba
Director Cordoba expressed that the next steps are to a) prepare a work plan
for data vetting, b) train members to both vetting and DED, c) prepare
protocols for reporting development, d) conduct individual and group
training and e)refine student profile to submit to cabinet.
8. Evaluation of CI Process Implementation
Due to time we were unable to present this topic and it will be included on
the agenda for March 22, 2016
Brian Lofman/Layheng Ting
Other Items/Brief Announcements – None
Meeting Schedule for 2015-16
October 27, 2015
November 24,2015
December 15,2015 (cancelled)
January 26,2016
February 23, 2016
March 22,2016
April 26,2016
May 24, 2016
Adjournment
Meeting adjourned at 3:03 pm
Brian Lofman
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute
to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach
academic goals in an environment committed to student learning, achievement and success.
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