POSITION DESCRIPTION
TITLE:
FLSA STATUS:
Vendor Master Purchasing Clerk
Non-Exempt
CATEGORY:
GRADE:
Classified
C
JOB SUMMARY: The Vendor Master Purchasing Clerk serves as a resource and support to the Buyers,
Director of Purchasing, District staff, and vendors in meeting the requirements of the College concerning
purchasing initiatives.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
35%
1.
Set up and maintain the vendor master Database to include the maintenance of online and off-line documentation files and on-going contact with vendors.
2.
Distribute purchase orders, change orders, and contracts to vendors via mail, fax,
or electronically. Serve as back up to the Bid Specialist for issuance of bid
specifications to vendors, collection of any applicable fees, and bid amendments.
30%
3.
Receive, respond, and process incoming telephone calls, requests for information,
and inquiries from college staff, vendors, and the community at large. Provide
on-site support to Purchasing Office staff. Serve as back up to receive requisitions
and review for completeness and accuracy.
15%
4.
Process and distribute all transactions related to the procurement process.
Communicate with District Staff and vendors regarding purchasing transactions.
10%
5.
Receive, process, and send correspondence.
5%
6.
Other duties as assigned.
5%
REPORTING RELATIONSHIP: Director, Purchasing and Contract Management
ESSENTIAL QUALIFICATIONS:
EDUCATION: Completion of business or vocational school -or- one year of
College.
EXPERIENCE: Two (2) years directly related experience.
Revised: 2/22/08
Effective: 2/20/06
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SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities: Must be able to communicate effectively (both orally and written), strong
interpersonal; ability to pay attention to detail for long periods of time, and strong
organizational and analytical skills.
2.
Equipment Used: Personal Computer, fax, telephone, copier, and other equipment
associated with an office environment.
3.
Software Used: A variety of word-processing, spreadsheet, database, e-mail, presentation
software, and financial administrative systems, e.g. Banner.
PHYSICAL REQUIREMENTS:
Duties require little physical effort in work with light (up to 10lbs), easy to handle materials.
Duties performed causes light fatigue of eyes, fingers, or other faculties due to long periods of
standing, sitting, and/or repetitive motion.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, counseling, and/or influencing people are
important in achieving job objectives, causing action, understanding others, or changing behavior;
and, skills of persuasiveness or assertiveness, as well as sensitivity to the point of view of others.
WORKING CONDITIONS:
Job is performed in general office or comparable working area with occasional distractions such as
noise, interruptions, or congested work areas with exposure to some disagreeable elements.
Revised: 2/22/08
Effective: 2/20/06
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