PUBLIC MEETING OF THE BOARD OF TRUSTEES
EL PASO COUNTY COMMUNITY COLLEGE DISTRICT
REGULAR
ADMINISTRATIVE SERVICE CENTER
9050 Viscount Blvd.
Board of Trustees Room - #A200
El Paso, Texas 79925
DATE: April 20, 2016
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
MEETING
5:00 p.m.
1.0 GENERAL FUNCTIONS
1.1 Call to Order
Present
Not Present
1.2 Roll Call
1.3 The Board of Trustees may conduct an executive or closed
session pursuant to the Chapter 551 of the Texas
Government Code for one or more of the following
reasons:
(1) Consultation with its attorney to seek or receive legal
advice or consultation regarding pending or contemplated
litigation or for any purpose authorized by law; (2) discussion
about the value or transfer of real property; (3) discussion
about a prospective gift or donation; (4) consideration of
specific personnel matters; (5) discussion about security,
personnel or devices; or (6) discussion of certain economic
development matters. The Board may also announce that it
will go into executive session on any item listed on this agenda
if the subject matter is permitted for a closed session by
provisions of Chapter 551 of the Texas Government Code.
Any vote regarding these items shall be taken in open session.
Motion
Second
Ayes
Nays
Abstain
1.4 Approval of Minutes - None
1.5 Welcome to Guests and Staff Members
No Items
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
1.6 Open Forum
1.7 Presentations by Individuals, Groups, and Organizations:
1.7.1
Mr. Keith Townsend, Director of Forensics and
Theatre Artistic Director, will provide an update on
the EPCC Intercollegiate Team's National Results
for the year.
1.7.2
Ms. Cheryl Bowman, Chair, College Improvement
Committee, will introduce Mr. Joshua Villalobos,
Geology Professor, who will provide a presentation
concerning the 2015 Campus Improvement Plan for
the Mission del Paso Outdoor Learning Area at the
Mission del Paso Campus.
1.7.3
Optional presentations will be made by the presidents
of the Classified Staff Association, the Professional
Staff Association, the Faculty Association, and the
Student Government Association.
1.8 Communications: None
1.9 Board of Trustees Business: None
Agenda
Regular
April 20, 2016
Page 2
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
1.10 Board Reports
1.10.1 Treasurer’s Report
March 31, 2016
Exhibit 1.10.1
Pages 1-27
No action is necessary.
1.10.2 President’s Report
1.10.2.1 Dr. Serrata will update the Board of Trustees
and audience on recent events that have
transpired at the College.
Motion
Second
Ayes
Nays
Abstain
1.11 Consent Docket
Motion
Second
Ayes
Nays
Abstain
2.0 ADMINISTRATION - NONE
Agenda
Regular
April 20, 2016
Page 3
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
3.0 PERSONNEL
Motion
Second
Ayes
Nays
Abstain
3.1 Full-Time Institutionally-Funded Actions
Motion
Second
Ayes
Nays
Abstain
3.2 Full-Time Externally Funded Actions
Motion
Second
Ayes
Nays
Abstain
3.3 Information Items
Exhibit 3.1
Pages 28-29
Exhibit 3.2
Page 30
(No action required)
Exhibit 3.3
Page 31
Agenda
Regular
April 20, 2016
Page 4
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
4.0 FINANCIAL SERVICES
Motion
Second
Ayes
Nays
Abstain
4.0 FINANCIAL SERVICES - NONE
No Items
Motion
Second
Ayes
Nays
Abstain
5.0 PHYSICAL FACILITIES - NONE
No Items
Agenda
Regular
April 20, 2016
Page 5
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
6.0 CURRICULUM AND INSTRUCTION
Motion
Second
Ayes
Nays
Abstain
6.1 Consideration and deliberation on the acceptance of a grant
award from the Texas Workforce Commission in the
amount of $481,813.
Exhibit 6.1
Page 32
Note: The grant award will allow El Paso Community College,
in partnership with Tenet Hospitals Limited, to provide training
to 321 Tenet employees and ten (10) new employees to increase
the skill levels and wages of the Texas workforce.
Resource Person: Steven Smith
Motion
Second
Ayes
Nays
Abstain
6.2 Consideration and deliberation on entering into a contract
with the El Paso Community Foundation and El Paso
Festivals, Inc. to produce and present “Viva El Paso” for
the 2016 season.
Exhibit 6.2
Page 33
Note: The El Paso Community Foundation has approved a
grant of $150,000 to the College through El Paso Festivals, Inc.
to produce and stage “Viva El Paso” for the 2016 season. The
grant will be disbursed in two installments of $75,000 each.
Resource Person: Steven Smith
Agenda
Regular
April 20, 2016
Page 6
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
6.0 CURRICULUM AND INSTRUCTION
Motion
Second
Ayes
Nays
Abstain
6.3 Consideration and deliberation on the acceptance of a grant
award from State Farm Good Neighbor Citizenship Grant
in the amount of $18,000.
Exhibit 6.3
Page 34
Note: Funding from this grant award will support the El Paso
Community College Driver Education Program and allow for
an additional five (5) hours of classroom training emphasizing
in awareness of driving problems more common to new teenage
drivers.
Resource Person: Steven Smith
Agenda
Regular
April 20, 2016
Page 7
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
7.0 STUDENT SERVICES
Motion
Second
Ayes
Nays
Abstain
7.1 Consideration and deliberation on the approval of
Continuing Education tuition rates for new courses.
Pages 35-36
Note: As new course are brought into the inventory, the Board
of Trustees approves the associated tuition rates.
Resource Person:
Motion
Second
Ayes
Nays
Abstain
Exhibit 7.1
Steven Smith
7.2 Consideration and deliberation on the approval of
Continuing Education tuition rates for revised courses.
Exhibit 7.2
Pages 37-38
Note: Workforce and Continuing Education Department is
requesting approval for changes in tuition.
Resource Person:
Steven Smith
Agenda
Regular
April 20, 2016
Page 8
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
8.0 COMMUNITY SERVICES
Motion
Second
Ayes
Nays
Abstain
8.1 Consideration and deliberation on the acceptance of
monetary donations.
Exhibit 8.1
Page 39
Note: To accept monetary donations from Metropolitan
Financial Group, Jose Gonzalez, Townsquare Media, and
Herbalife Independent Distributor. The monetary donations
will go towards the El Paso Community College Baseball
Program.
Resource Person: Josette Shaughnessy
Motion
Second
Ayes
Nays
Abstain
9.0 UNFINISHED BUSINESS
Motion
Second
Ayes
Nays
Abstain
10.0 ADJOURNMENT
Agenda
Regular
April 20, 2016
Page 9
28
Exhibit 3.1
Full-Time Institutionally-Funded Actions
Bonilla, Miguel
Instructor
Faculty
Kinesiology
Tenure Track*
08/15/16 – 05/13/17
Grade C/5
Competitive Appointment
(Replacement Action)
Lusk, Sharon
Peace Officer I
Classified Staff
Police Department
05/02/16 – 08/31/16
Grade D
Competitive Appointment
(Replacement Action)
Contreras, Denice
Admissions & Registration Assistant
Classified Staff
Admissions & Registration
11/05/15 – 06/30/16
Grade D
Leave of Absence
Mais, Charles
Project Manager, Construction Services
Professional Support
Physical Plant
05/09/16 – 08/31/16
Grade F
Competitive Appointment
(New Position)
Davis, Diana
Manager, Academic Resources
Professional Support
Student Success
05/02/16 – 08/31/16
Grade D
Competitive Appointment
(Replacement Action)
Moncivaiz, Juana
Peace Officer I
Classified Staff
Police Department
04/25/16 – 08/31/16
Grade D
Competitive Appointment
(Replacement Action)
Delgado, Joseph
Peace Officer I
Classified Staff
Police Department
04/25/16 – 08/31/16
Grade D
Competitive Appointment
(Replacement Action)
Reyes, Roberto
Instructor
Faculty
Government
Temporary (Lecturer) Status
03/21/16 – 05/14/16
Grade H/5
Noncompetitive Appointment
(New Position)
(Exhibit 3.1.1)
04/20/16
29
Exhibit 3.1
Full-Time Institutionally-Funded Actions
Samaniego, Roberto
Project Manager, Construction Services
Professional Support
Physical Plant
Temporary Status
04/01/16 – 04/24/16
Grade F
Extension of Appointment
Samaniego, Roberto
Project Manager, Construction Services
Professional Support
Physical Plant
04/25/16 – 08/31/16
Grade F
Competitive Appointment
(New Position)
Valenzuela, Jorge
Instructor
Faculty
Criminal Justice
Tenure Track*
08/15/16 – 05/13/17
Grade C/5
Competitive Appointment
(New Position)
*Tenure Track faculty members serve a
period of five years in a faculty
probationary status prior to being
granted tenure status by the Board of
Trustees.
(Exhibit 3.1.2)
04/20/16
30
Exhibit 3.2
Full-Time Externally-Funded Actions
Armendariz, Pablo
Manager, Contract Opportunities Center
Professional Support
Contract Opportunities Center
DoD/DLA Grant
Temporary Status
04/25/16 – 08/31/16
Grade F
Competitive Appointment
(Replacement Action)
(Exhibit 3.2.1)
04/20/16
31
Exhibit 3.3
Information Items
(No Action Required)
Resignations:
Gamboa, Erika
Administrative Associate
Vice President, Information Technology
04/29/16
Morales, Antonio
Peace Officer I
Police Department
05/27/16
Quian, Luis
Peace Officer I
Police Department
04/08/16
(Exhibit 3.3.1)
04/20/16
32
CURRICULUM AND INSTRUCTION ABSTRACT
Item(s) to be Considered: Consideration and deliberation on the acceptance
of a grant award from the Texas Workforce
Commission.
Requestor:
Kathleen Lopez
Resource Persons:
Purpose:
Area Responsible:
Amount: $481,813
Workforce and Continuing Education
Steven Smith, Kathleen Lopez, Marta de la Fuente, Souraya Hajjar
The funding from this grant award will provide an increase in the skill levels and wages
of the Texas workforce in partnership with Tenet Hospitals Limited.
Explanation: El Paso Community College will provide training to Tenet employees to increase the
skill and competency of nursing, respiratory care, radiologic, and paraprofessional
team members. Upon completion of the training, the business partner anticipates
maintained skills and licensure that supports patient treatment; highly qualified clinical
staff who can provide higher-quality and safer patient care; the ability to meet qualified
staffing demands upon the opening of a fourth hospital; and the positioning of team
members for wage increases and promotion. The grant award will provide training for
321 existing employees and ten (10) new employees.
Budget Account Number: 22709-E22709: Budget Summary $481,813
April 4, 2016 – September 30, 2017
Detailed Budget Overview:
Administrative Costs
Direct Training Costs
Equipment
TOTAL
Recommendation:
$ 62,110
414,065
5,638
$481,813
Approval by the Board of Trustees.
(Exhibit 6.1.1)
04/20/16
33
CURRICULUM AND INSTRUCTION ABSTRACT
Item(s) to be Considered:
Requestor: Claude Mathis
Consideration and deliberation on entering into a
contract with the El Paso Community Foundation
and El Paso Festivals, Inc. to produce and present
“Viva El Paso” for the 2016 season.
Amount: $150,000
(Annual Funding)
Area Responsible: Communication and Performing Arts
Resource Persons: Steven Smith, Claude Mathis, Keith Townsend, Al Lawrence
Purpose:
The El Paso Community Foundation has approved a grant to the College to produce and
present “Viva El Paso” for the 2016 season; the contract will permit the College to
receive these funds through El Paso Festivals, Inc.
Explanation: The grant will support the production and the presentation of “Viva El Paso” for the 2016
season. The grant will be awarded in two disbursements of $75,000 each. The first
installment will be distributed at the initiation of preparations for the season and the
second disbursement after the season is completed.
Budget Account Number: 23715 P23715 Budget Summary $150,000
April 1, 2016 –September 30, 2016
Detailed Budget Overview:
61000 Salaries
62000 Fringe
71313 Consultant
71130 Instructional Supplies
TOTAL
Recommendation:
$ 12,500
1,312
96,000
40,188
$150,000
Approval by the Board of Trustees.
(Exhibit 6.2.1)
04/20/16
34
CURRICULUM AND INSTRUCTION ABSTRACT
Item(s) to be Considered: Consideration and deliberation on the acceptance
of a grant award from State Farm Good Neighbor
Citizenship Grant.
Requestor:
Kathleen Lopez
Resource Persons:
Purpose:
Area Responsible:
Amount: $18,000
Workforce and Continuing Education
Steven Smith, Kathleen Lopez, Barry Bogle
The funding from this grant award will support the El Paso Community College Driver
Education Program and allow for an additional five (5) hours of classroom training
emphasizing in awareness of driving problems common to new teenage drivers. Topics
to be covered include: cellphone use/texting while driving; driver inattention; DWI;
DUI; racing; and the impact of moving violations on insurance rates and the cost of
insurance.
Explanation: Participants are expected to gain a greater awareness and appreciation for typical traffic
law violations that are more common to new teenage drivers.
Budget Account Number: 23661-P23661 Budget Summary $18,000
January, 2016 –December, 2016
Detailed Budget Overview:
61000
62000
71130
71123
71430
71440
71770
Recommendation:
Salaries
Fringe
Instructional Supplies
Equipment
Advertising/Marketing
Hospitality
Employee Relations Expense
TOTAL
$8,800
1,000
1,000
3,000
3,000
1,000
200
$18,000
Approval by the Board of Trustees.
(Exhibit 6.3.1)
04/20/16
35
STUDENT SERVICES ABSTRACT
Item(s) to be Considered:
Requestor:
Kathleen Lopez
Resource Persons:
Purpose:
Consideration and deliberation on the approval of Continuing Education
tuition rates for new courses.
Area Responsible: Workforce and Continuing Education
Steven Smith, Kathleen Lopez
Approve tuition rates for new CE courses.
Explanation: As new courses are brought into the inventory, the Board of Trustees approves the
associated tuition rates.
Recommendation:
Approval by the Board of Trustees.
(Exhibit 7.1.1)
4/20/16
36
COURSE
TITLE
HOURS
TUITION
Grant Writing Suite – Online
72
$261
Asian Martial Arts
Certificate in Holistic & Integrative Health
Foundations 3
12
9
$60
$66
Business/Industry Training & Personal Enrichment
PIO 004
CE Health
AHP 412
AHP 415
(Exhibit 7.1.2)
4/20/16
37
STUDENT SERVICES ABSTRACT
Item(s) to be Considered:
Requestor:
Kathleen Lopez
Resource Persons:
Purpose:
Consideration and deliberation on the approval of Continuing
Education tuition rates for revised courses
Area Responsible: Workforce and Continuing Education
Steven Smith, Kathleen Lopez
Approve tuition rates for revised CE courses.
Explanation: Workforce and Continuing Education Department is requesting approval for changes in
tuition. Comments column describes reasons for each course.
Recommendation:
Approval by the Board of Trustees.
(Exhibit 7.2.1)
4/20/16
38
COURSE
TITLE
OLD
HOURS
OLD
TUITION
NEW
HOURS
NEW
TUITION
COMMENTS
Business/Industry Training & Personal Enrichment
PIE 794
Project Management
Fundamentals – Online
24
$77
24
$95
PIE 799
Introduction to Stock
Options – Online
24
$77
24
$95
(Exhibit 7.2.2)
Price increased
to comply with
vendor’s price
change.
Price increased
to comply with
vendor’s price
change.
4/20/16
39
COMMUNITY SERVICES ABSTRACT
Item(s) to be Considered:
Requestor:
Lety Jones
Resource Persons:
Purpose:
Consideration and deliberation on the acceptance of monetary donations.
Area Responsible:
Marketing & Community Relations
Josette Shaughnessy, Joyce Cordell
To accept a donation of $899 from Metropolitan Financial Group.
To accept a donation of $150 from Jose Gonzalez.
To accept a donation of $75 from Townsquare Media.
To accept a donation of $300 from Herbalife Independent Distributor.
Explanation: The monetary donations will go towards the El Paso Community College Baseball
Program.
Recommendation:
Approval by the Board of Trustees.
(Exhibit 8.1.1)
04/20/16