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A professional conference and event management service, which can be tailored to meet individual requirements
is offered by the Courses and Conferences Office of the Institute of Child Health. Prices depend on the scope of
the meeting and the extent of the services needed. The Courses and Conferences Manager will be pleased to
discuss individual requirements with conference organisers and, based on these, advise of likely costs. A broad
outline of the services available is listed below:
financial planning and management
Preparation of conference budget, with updates as required
Handling of fee collection and banking
Handling of accounts and invoices
Preparation of financial summary
programme and project management
Preparation of management schedule
Liaison with organisers and service providers to agreed deadlines
Monitoring of schedule during preparatory stages
Management of planning and logistics
marketing and publicity
Design and preparation of marketing literature
Design and insertion of advertisements
Handling of mailshots
registration
Design and preparation of registration paperwork
Handling of enquiries
Computerisation of registrations/letters of confirmation
Preparation of badges, conference packs and special joining instructions
Manning of registration desk and stewarding of event
sponsorship and trade exhibitions
Raising of commercial and other sponsorship
Liaison with sponsors
Coordination of trade exhibitions
Conference Management
social programmes
Venue research and booking of suitable venues for day/evening functions and outings
Liaison with venues over programmes, schedules and invoicing
Management of ticket sales, ticket allocations and attendance lists
Arrangement of transport and other logistical requirements
hotel accommodation
handling of booking/confirmation of delegates’ and speakers’ accommodation
support services liaison
Preparation of detailed brief and liaison with caterers
Preparation of detailed brief and liaison with audiovisual services
Liaison with facilities management office including portering staff
CONFERENCE MANAGEMENT ENQUIRIES: 020 7905 2384