Kent State University
Hiring Process Workflow
Faculty job posting
process upload overseen
by Talent Acquisition
4.2 updated 11/06/2015
HR Talent Acquisition coordinates external
advertising and marketing of the position
posting
Faculty
PROCESS BEGINS
Faculty interviews conducted and
finalist selected, by search committee
Faculty
PRA reviewed by dept., unit
approver, compensation,
budget, and division (if
applicable). Timeline is
completely dependent upon
the timeliness of approvers.
Creation of a Position
Request Authorization
(PRA) by Department
Hiring Manager
or Proxy
HR Talent Acquisition
conducts reference,
employment and degree
verification (if applicable),
and background checks on
selected candidate for hire
*Lift test for certain
classified AFSCME jobs
Unclassified
Approved PRA
automatically uploaded to
https://jobs.kent.edu/hr
(Uploads next day)
Finalist list created and
recruitment profile
submitted by Hiring
Department; Reviewed by
Affirmative Action/Equal
Opportunity
HR Talent Acquisition
compiles interview
screening data from Hiring
Manager and/or Search
Committee
HR Talent Acquisition
obtains interview
screening data from Hiring
Manager
Classified
HR Talent Acquisition
creates classified offer
letter to New Hire signed
by HR Appointing
Authority
Hiring Department
completes salary offer
worksheet and sends to
HR Talent Acquisition for
compensation review
HR Talent Acquisition/
Hiring Manager Reviews
Applications. HR Makes
determination of
appropriate levels of
applicant diversity
HR Talent Acquisition
coordinates interviews
from the top 10 list
candidates
and with Hiring Manager
and/or Department
Representatives
Classified
HR Talent Acquisition
contacts selected
candidate to make an
offer of employment
HR Talent Acquisition or
Hiring Manager Contacts
Selected Candidate to
Make an Offer of
Employment
HR Talent Acquisition coordinates
external advertising while search
committee markets/recruits for the
position.
HR refrains from posting until: HR Talent
Acquisition meets with Hiring Manager to
finalize recruitment plan (diversity target,
affinity sourcing, objective evaluations,
interview plan, screening questions,
timeline, compliance discussion, etc.)
Classified
Finalist List created by
Talent Acquisition and
reviewed by Talent
Acquisition and Affirmative
Action/Equal Opportunity
Unclassified
Search Committee
members are directed to
complete the Hiring
Manager Certification in
Blackboard.
Faculty Search Committee
formed via the hiring
department, no Academic
Personnel involvement
HR Talent Acquisition
contacts selected
candidate to complete
necessary paperwork
HR Talent Acquisition works
with Hiring Department to
complete offer letter/
employment agreement; HR
Talent Acquisition then
sends to selected candidate
Unclassified
Unclassified
If applicable and a search
committee is required for the
position (Pay grade 10 & above),
HR TA/Affirmative Action directs the
Hiring Manager to ask all members
of the search committee to complete
the Hiring Manager Certification.
HR Talent Acquisition
reviews applications.
Makes determination of
appropriate levels of
applicant diversity.
Creates top 10 list for
hiring consideration
Classified
Search Committee conducts
employment verification and
references; AP does degree
verification/accreditation; TA
conducts background checks on
selected candidate for hire
Hiring Department completes
information from a template,
forwards it to the College level
office for approval, who in turn
sends it to AP for approval by
Provost
If applicable, HR
Talent
Acquisition
conducts testing
Upon receipt of signed agreement, HR
Talent Acquisition completes and processes
New Hire transaction for email to be issued
(24 Hours after Final Selection is made
and approved)
Sea rch Committee provides TA with
information on se lection an d supp orti ng
information. TA then completes a nd sen ds
the info rma tio n throu gh the on line system
to A ffirmative Action for review.
Faculty
Once hirin g is appro ved by the Pr ovo st,
the official letter is sent back to the
college office and the depa rtment cha ir
signs le tter and gets signature of the
new employee. Upon completion, the
lette r a nd all n ew hir e pa perwork will go
to A P.
Academic Personnel (AP) sends
Talent Acquisition copy of the
offer letters via email
HR Talent Acquisition and Hiring
Manager contact New Hire to ensure
orientation registration
HR Talent Acquisition
coordinates New Hire
paperwork with selected
candidate
Faculty
Faculty
New Hire attends
orientation within first
two weeks of start date
AP and Department Hiring Managers
Contact New Hire to Ensure Smooth
Onboarding Experience
PROCESS ENDS