NATIONAL LOGISTICS WORKSHOP
RENO NEVADA
2003
SUPPLY UNIT
Include buying team members on any future working group for
standardizing SOP’s
Ordering non standard items Incident replacement requirements
After incident ordering - non authorized
Non fire related ordering after incident
Forgotten or found after unit returns home
Make home units responsible not just fire
Need line officers support for helping us being accountable
Crews and line officers need to be aware of being accountable due to
lack of finical funds. Need to fund out pre support monies
Ask at in brief for guidelines in regards to incident replacement items
supplemental
Bar codes smart cards
Recommendation to research technology for accountability
What happened to the R-6 thing
No ROSS
Smart cards are coming how will this affect contract?
Whoever re-writes contract needs to address smart cards
Contract guidelines to provide rest and time to sanitize unit
Brian Beadnell
Cherie Sanders
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NATIONAL LOGISTICS WORKSHOP
RENO NEVADA
2003
Work rest guidelines apply to contractors
Cache accountability
Waybills back to cache
Keep cache(s) informed
Transferring items from team to team to home unit
Good transition packages
Communication between area command & team
Team to team-logistics calls between teams / area command
Ordering procedures
Mega- fire logistics
Contract crews / vendors
Property transfers
Resource tracking
Loss tolerance:
Timely feedback on L.T. to IMT’s
Buying teams should be accountable for their decisions
Interagency tracking group to grade how IMT’s
Have managed incidents in a timely manner
Feedback from cache on quality of how loads were returned
Brian Beadnell
Cherie Sanders
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NATIONAL LOGISTICS WORKSHOP
RENO NEVADA
2003
Post LT figures to web after agency rep (forests support )/ IMT’s
have been notified
Buying team:
Direct ordering to the buying team
Establish communication – face to face
Invite buying team members to Logistics conference/supply breakout
Invite members to camp – daily- weekly- and vice versa
Insert ORDM to act as liaison w/ buy team and Exp. Dispatch (when
and if possible)
Helpful for buy team to interface with cache on both purchases
unique and standard
Train with buy team (Meetings) feel their pain
LSC- participate in buy team training
Fire loss cost information on items purchased by the buy team
What is their organizational chart, who are they
Buy V.S. rent; communicate with buy team on opportunities/ what
makes more sense
Common procedures between incidents buy team, EXP dispatch
Brian Beadnell
Cherie Sanders
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NATIONAL LOGISTICS WORKSHOP
RENO NEVADA
2003
Have buy team member in camp
Remember performance evaluations
Individuals who are traded out and end up being trouble individuals
(check manifests) and they are re-assigned to another crew
PROC has authority to re-negotiate agreements. – some are written
where it is not authorized to be changed during an assignment
Rates can be established- daily, weekly, monthly
Release under the original agreement then order up under a “new”
agreement (re-negotiated) for the duration
Clause dealing with “fire chasers” what is “fire chasing”
How to dispose of equipment if purchased
If the item purchased meets cache requirements the item can be
returned to a cache
Agency administrator needs input on purchase/rent
Needs higher level resolution
Add reefer’s ordered with steps and hand rails (OSHA) steps w/ hand
rails
Tactical (Operations) equipment can be identified by the IAP
Brian Beadnell
Cherie Sanders
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NATIONAL LOGISTICS WORKSHOP
RENO NEVADA
2003
Logistical support: portable Water trucks, grey water probably needs
equipment shift tickets
Contract Admin. No different than fore account crews
Divisions to sign off on equipment issued to div/group
Equipment still has to be brought off line and demobed to appropriate
cache
Availability of trained IACR’s & #’s trained
FOOD UNIT
FDUL’s ET AL agreements with adding sink unit to kitchen contract
FDUL’s strongly suggest that Dr. Sharky a FDUL and LSC be
involved in the rewrite of contract spec’s for sack lunches.
Include current field going personnel.
Part 1.1.3 of contract FOOD UNIT change to 1200. This will allow
more flexibility within a unit managing type 3 incidents to use
MKU’s or feed locally.
Lunches for non fire line personnel too much
Optional buffet lunch
Impact on kitchen
IC’s and firefighters some don’t like
4 different lunches
possible negative
Buffet with sack lunch items available
Brian Beadnell
Cherie Sanders
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NATIONAL LOGISTICS WORKSHOP
RENO NEVADA
2003
Contract change to allow buying lunches anywhere
Salad bar only option
Sack lunch spec’s for 3
New contract what will they be?
Meatless meal variety in menu posted.
How are smart cards going to effect food contract?
Replace H/C H/W with pup H/W
Standardized plate
Not eating meals at kitchen area.
Terminology- Incident Base/Camp Clean up contract i.e. fire camp
Contract guidelines to provide rest/sanitize contract kitchen unit
Grease containers contractor supplies
Hazardous food temperatures in sack lunches
Ordering of meal when more than one caterer in camp.
Hand washing stat. not enough or wrong place
Monies spent on H/W stations * concern
Lunches for non fire line types
Caffeine supplemental * issue of not getting
What is a supplemental when there is no national contract
Brian Beadnell
Cherie Sanders
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NATIONAL LOGISTICS WORKSHOP
RENO NEVADA
2003
Sack lunch spec’s for new lunch contracts
More grazing type food, trail mix, power bars, jerky.
Durability and weight of lunches an issue
3 ounce cans why?
Go to juices that are other than 100% juice.
Substitute grazing items for 1 entrée`
Packing is an issue two smaller items rather than one big one.
Dried fruit more often larger quantities.
More supplemental foods
Lots of little things
Should we establish trigger numbers (hot cans/emote camps) That
initiates the ordering of additional kitchen.
Sandwiches on supplemental food list
Contract change to allow add sandwiches to items on supplement
(pink pp)Meat and meatless same spec’s as sack lunches
TRAINING
Allow Overtime
Outreach / Train logs folks
Training made available
Job Aids/Fast Track(RS)
Support workshop for BCMG, RCDM, ORDM (12hrs)
Brian Beadnell
Cherie Sanders
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NATIONAL LOGISTICS WORKSHOP
RENO NEVADA
2003
Post on web site
Availability for positions (qualified or trainee)
Trainee page
Fully qualified page
Interaction-Support for NPS to allow individuals to logs positions
Suggest second track for fire
Fire becomes part of job description. Permission to work
Look for outside agencies/groups – i.e.; Coast Guard, APHLS
Make contracts – Support for fire roles
Nationally weaknesses mentoring
Market and encourage involvement
Contact new employees for logs
Look for and train folks to provide local support
Change organizational culture to allow non-fire from the top down
List of training aids
Collect tools/tricks of the trade
Spread sheets for tracking equipment
Common forms
Position books
Guidebooks
Land use agreements (examples)
FACILITIES UNIT
Logistics representation on I-Suite/I-CAPS to make sure it is
standardized and meets our needs.
Educate IMT’s on land Use agreements (FACL works with Contract
Officer)
Order resource clerks for GS, FACL to organize shift
tickets/tracking/scheduling etc.
Use 1st in last out – if all issues equal
Cost / benefit
Brian Beadnell
Cherie Sanders
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NATIONAL LOGISTICS WORKSHOP
RENO NEVADA
2003
Garbage can performance
Reference “CAMP” & “BASE” (Global replace)
“Rain/Shade” covering and non-slip ground covering
Allows for run off and doesn’t hold water
Incorporate in shower contract – partial list which may be considered
but is not all inclusive
Call when needed shower – Unsafe/poor equipment
Solution:
Qualified inspector before shower is signed up
Get feedback to Contracting Officer to terminate unsafe shower
– Suspension; FACL/LCS recommended.
All equipment inspected prior to EERA’s
Have equipment come to designated site/date
Establish link between Finance & Logs – R6 evaluation (Tony Majors)
Hand washing stations
Pump style – Recommend they not be used
No standards
Unsanitary
High in bacteria when tested
Place order for hot H2O stations
Waterless hand sanitizer
Challenge vendors to meet the needs for hot H2O
Encourage local EERA to bring water quality standards “national”
Ex: use CA standards/guidelines
Use national blue book standard
Brian Beadnell
Cherie Sanders
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NATIONAL LOGISTICS WORKSHOP
RENO NEVADA
2003
Finance packages
Need clarification
Payment centers
Need clarification
All documentation (Shift tickets) must be offered for payment.
Shift tickets must be completed by the responsible individual DIVS,
FACL, etc…
Standardized Land Use Agreement:
RB incident support workshop is promoting a Proto-Type!
GENERAL INFORMATION
Lack of qualified personnel
Regional/ National funding for training non- fire outside individuals for
logs. Positions
Dialog w/ Line officers to allow qualified & interested people to be
allowed to go out on a fire get necessary training
Distribute work loads to allow individuals to participate.
Expand use of retired annuitants
If possible, job share/rotate positions
Brian Beadnell
Cherie Sanders
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NATIONAL LOGISTICS WORKSHOP
RENO NEVADA
2003
If using retiree AD’s to fill positions, require trainee to go with
More emphasis on trainee for logistics. Section mainly under supply
Make it happen from the bottom up
Provide operations more qualified fallers (a-b-c)
Agreements are attempting to plagiarize other working agreementsStandardized
Busses to pilot agreement
Renegotiate contracts if longer duration incidents ex;(after 30 days
the contract negotiates downward for cheaper rates but longer
time/duration.
R6- contractor- prioritize demobilization
(need to clarify) Verify on national contract- contractors stay longer
than government crews?
Demobilize ERRA’s crews first
Incident management needs to have input on crews released based
on prioritizing releases i.e.; local I.A.
Fire costs government vs. contractors (either R6 or national)
National contract discussion;
Standards for survival question issues for EERA’s (all personnel)
EERA’s draft language
Work/rest ratios- lengths of assignment
Brian Beadnell
Cherie Sanders
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NATIONAL LOGISTICS WORKSHOP
RENO NEVADA
2003
Approved in writing by the incident commander in advance. In
advance might not be possible
Work rest ratios vs. most restrictive (dot)’ utilize most restrictive
language in the draft language.
Length of commitment;
Compensation will either be at the daily or guaranteed rate. (per
slide)
THP’s are not required to pass pack tests. THP’s are being filled with
fallers i.e.; (FALA), dozer operators, tender operators and are
not required to pass that pack test.
Recommendation do not order as THP’s order as the proper
mnemonic’s (v/sp)
Standard / supplemental classes;
Want to be standardized nationally
EERA’s checklist of -296, offers opportunity to release individuals as
“unable to perform the duty”, similar to equipment which does
not pass the inspection. Who decides whether an individual
can/cannot perform the duties?
How to adapt utilizing contractors vs. a dwindling governmental
workforce?
Of-304-Emergency equipment fuel issues slips……
Fuel issue tickets with BLM
Fueling logs
Medical reports and how to deduct? Claim doctors
Brian Beadnell
Cherie Sanders
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NATIONAL LOGISTICS WORKSHOP
RENO NEVADA
2003
GROUND SUPPORT
ISSUES
Contractor notification on compliance
Letter or notification to contractors about what we will enforce (DOT,
including hours of service, 70-8 etc)
Reference Clay R’s letter
Reason=more contractors
Due to DOT’s Hours on duty requirement – need to address a
release/relief for emergencies
Look at region 6 contract wording
Do we need an exemption
Need for additional operators
Definition of “Duty Time” = any time in pay status on shift according to
the IAP, IC or log book/CTR
How to get ops section/ IMT to deal with regulations – duty time/hours
Communicate! Make the decision
8-15 pax vans” rule in effect as of Feb 12, 2001. (DOT Compliance)
DOT#, CO name etc. accident register
Initial hire inspection
“pass or fail”
Repair on incidentals
Hire or no hire
Which inspection forms do we use
Approved agency/DOT – Host agency discretion?
Are there two standards
Brian Beadnell
Cherie Sanders
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NATIONAL LOGISTICS WORKSHOP
RENO NEVADA
2003
IMT inspections/DOT inspections/ Fed – Non fed
USFS/BLM Patrols
T-6/7 engines require a tank (N) endorsement
Any engine over 119 Gal.
Bus inspection forms
Inspect evacuation/emergency hatches, doors, windows
????? in the remarks section
DOT or NWCG inspection form – Notify the contractor which form to
be used
Initial or pre-use
Inform caches to stock new forms
Notify dispatch world
Wash stations
Pre use
Post use
Not only noxious plants – now SOD in CA
Commercial vehicles
Have contractors provide 2nd driver
Drivers must meet DOT regulations
Expectations on DOT regulations clearly defined to
Grey/potable/showers
Check log book for each piece of equip
Search for exemption for DOT
Display 2/1 work – rest guidelines
Brian Beadnell
Cherie Sanders
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NATIONAL LOGISTICS WORKSHOP
RENO NEVADA
2003
Manage schedules to ensure compliance
Split shifts to meet hour requirements
Incorporate DOT information into FACL & BCMG training
Out of state engines & crews – lag time for demob to meet DOT times
– if replacement driver isn’t available.
EERA requirements for potable trucks equal national contract
requirements.
Or national contracts for potable trucks
ADA requirements???
Hazardous Materials
National contract for disposing of fuels (mixed and non mixed)
Good fuel management on incident
Order what you really need
Question staging of fuel
Have Divisions bring back empty cans & refill
Don’t just give out fuel freely
Don’t mix fuel until needed- tag both straight and mixed cans
Scratch out “U.S.” on the waybill where it says “USDOT”
Include DOT regulations in contract
ADA- tech bulletin reasonably accommodate & meet law
Brian Beadnell
Cherie Sanders
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NATIONAL LOGISTICS WORKSHOP
RENO NEVADA
2003
COMMUNICATION UNIT
Incoming teams have been ordered/ hosting agency
Contact with regional agency
Direct Cache Ordering
Less work load for Exp.
Less chance for errors
National caches want this
Some units want to use their stuff first
Order IACR
How to de-mob contractor equipment
National contracts/R6 contracts
Equipment issued at beginning of season
at end of season the contractors are billed for missing items
Trained IACR’s have to come from other area’s outside R6
IACR interagency representative contracting
Work for PROC or FSC
Are IACR’s line qualified? (do they have to be?)
Brian Beadnell
Cherie Sanders
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NATIONAL LOGISTICS WORKSHOP
RENO NEVADA
2003
Standardized equipment issued to contractors (Inventory) the color
code/stamps (permanent) are needed
Brian Beadnell
Cherie Sanders
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