Eastern Michigan University College of Arts and Sciences College Advisory Council Minutes Thursday, September 29, 2011 Scheduled Meeting Time: 3:30 PM – 5:00 PM Room 219 Pray-­Harrold Present: Sacksteder (ART), Dieterle (HIST/PHIL), Behringer (PHY/ASTR), Angell (BIOL), Clark (GEO/GEO), Jefferson (PSYCH), Hammill (CMTA), Ensor (SAC), Singh (PLSC), Foster (MUS/DAN), Rice (ECON), Edwards (CHEM), Britton (MATH), Venner (CAS Dean), Winder (CAS), Tornquist (CAS), Nord (Sciences DH), Vosteen (WL), Dove (WGST), Monteiro-­‐Ferreira (AAS), Ramsey (Arts DH) I. Call to order at 3:33 PM by CAC Chair Jill Dieterle II. Visitor: Interim Associate Provost Rhonda Longworth Rhonda Longworth calls for suggestions for someone to oversee the course and program development process to assist the Provost’s Office. The formal call will be forthcoming. Christine Deacon is the catalog coordinator and is here with Rhonda to brief the CAC on the online process for course and program development. The new process should be in place approximately 9 months to one year from now. Some parts of the process are expected to be implemented beginning in October. It should be possible to “push data” from the process to the catalog; Christine and Rhonda request faculty input for items that would be useful to “push”. Christine stated that a lot of work has been done on the (online) catalog to eliminate data inconsistencies (Banner versus catalog versus…) that cause real problems (e.g., in advising and graduation audits). redLantern is the new graduation audit system that will begin to go live in Fall 2012. An expected advantage of the new system is that information from faculty automatically ripples through all relevant data sources. It is expected that faculty will be notified when a draft change to the catalog occurs (when a course/program proposal is in its final stage of approval). It is also expected that faculty will be able to track course/program proposals through the new input process. To view program program planner sheets, see the catalog. There is space for alerting students to see a program advisor. The format flexibility is limited but extant and Christine will be looking for feedback regarding content. They are working on a planner sheet for the General Ed program, too. Finally, they are working on electronic memo distribution, advising sheets, the 2012-­‐2013 Catalog, Curriculog (i.e., course/program development). Ideally, the program planner sheet will essentially serve as a ‘real-­‐time’ or ‘live’ graduation audit. They are working on instigating an automatic graduation audit at a particular milestone (i.e., at 60 – 65 credit hours). Faculty will have the opportunity to be trained on the redLantern system as it comes online. III. Minutes of September 8, 2011 Approved as amended and corrected, with one abstention. IV. Reports A. Arts committee report Vosteen reads the Arts committee report. Motion to approve passes unanimously. B. Sciences committee report Clark reads the Sciences committee report. Motion to approve passes unanimously. V. Old Business A. CE Advisory Council a. Nominees (all from CMTA): Susan Badger-­‐Booth (Theatre), John Cooper (Electronic Media) and Doris Fields (Communication). Cooper is elected to the Council and Badger-­‐Booth and Fields will be considered alternates. B. Ad Hoc Committee on online exams and online courses. Volunteers include: Bridges (CMTA), Monteiro-­‐Ferreira (AAS), Poli and Bradley (GEOG&GEOL) [AND OTHERS] C. Programs for Review [This discussion started after item II of the agenda.] Members of the CMTA are here to answer questions about the input being provided to the Dean (which will then be routed to the Provost’s Office). Motion to support the feedback from the CMTA to the Provost (Hammill, Ferreira-­‐Montero), as amended by Clark. Passes unanimously. Clark suggests asking Interim Associate Provost Carroll to increase the time window from 30 to 60 working days. Ensor has feedback from SAC regarding the graduate progam in Family Sociology. The Department doesn’t want to eliminate the program, but wishes to suspend admissions. The decline in enrollment was caused by faculty losses (that were not replaced) that were directly related to this program. Motion to support SAC (Clark, Hammill) passed unanimously. D. BA/BS and Dual Degrees Dieterle spoke with Interim Associate Provost Longworth. Motion to send the responses to the Provost regarding the BA/BS and dual degrees back to the original committee that wrote the proposal, with the aim of reconsidering the response and then sending it to Longworth. V. New Business A. CAS Strategic Plan Claudia Petrescu had intended to receive input on the vision, mission, and goals of the CAS during this meeting, but this will be postponed until the next CAC meeting, by acclamation. VI. Dean’s remarks Dean Venner mentions that he had received at least 20 proposals for the Provost’s Strategic Growth Initiative. The program growth/phaseout/consolidation feedback is coming in to the Dean’s office. AD Winder has been asked to generate a proposal for strengthening advising; she continues to work collaboratively on how to determine program sustainability (with the idea that such a determination is an ongoing process). The Dean says that the CAC will be deeply involved in the sustainability process. Also: the CAS budget is not yet “screwed down tight”. Finally, Dean Venner notes that an administrator needs to be chosen for the IESS program (at present, Uli Reinhardt is the program coordinator). VII. Chair’s remarks None. VIII. Faculty remarks IESS program was approved by the Regents. Monteiro-­‐Ferreira asks about the program sustainability process: will it be mandatory? Answer: “It will be regularized.” (or, yes, it seems). Angell: how does the program sustainability process differ from Program Review? Answer: It is expected to draw upon only a small set of measures (not as extensive as Program Review). IX. Adjournment Meeting was adjourned at 5:04 PM.