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Council Working Group for the
Elaboration of the Draft Strategic Plan
and the Draft Financial Plan, 2008-2011
Document: WG-SP-FP-06/27
8 June 2006
English
GENEVA, 27 AND 28 JUNE 2006
Draft Financial Plan 2008-2011
Income and expenditure revised estimates
A
Outcome of the 2006 Council and other considerations:
1
In accordance with Resolution 1260 of Council 2006, the Working Group on the
elaboration of the Draft Strategic Plan and the Draft Financial Plan 2008-2011 is continuing
its activities in order to prepare a report for the final meeting of the 2006 Council prior to PP06 on the Draft Financial Plan for 2008-2011.
2
In this context, the following documents should be taken into account:
2.1
2.2
2.3
2.4
3
The draft Strategic Plan (DT/10, Rev. 2).
The draft Financial Plan (C06/23, + add. 1).
The comments from the Reflexion Group (DT/11), and the replies of the
Secretariat to these comments as well as to the questions raised by the USA as
contained in the report of the Chairman of the Finance Committee (C06/56, +
add.1).
The questions raised by the USA to the WG at the 18 April meeting (WG-SPFP-06-21), and the answers by the secretariat (WG-SP-FP-06-22).
The following issues should be considered:
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
The provisional amount of the contributory unit as decided by Council, i.e. CHF
318.000.
The conditions as of 1 May 2006, in particular the number of contributory units
in force from Sector Members and from Associates.
The potential loss of income resulting from the free online access policy for the
ITU-T Recommendations (C06/3 and C06/60, Rev.1).
The ratio for establishing the amount of the contributory unit payable by Sector
Members.
The unaudited financial operating report for 2004-2005 (C06/26).
The cost accounting results of the 2004-2005 biennium (EP/6).
The costs of languages and related documentation (DT/8).
The pending items remaining unfunded (C06/23, Annex II).
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B
Income and Expenditure revised estimates:
Amount of the contributory unit (in CHF)
318'000
000'CHF
1 Income estimates (ref. C06/23, Add.)
Assessed contributions (408 9/20 full units)
Cost Recovery income
Other income
2 Increase in the number of contributory units as of 1 May
2006 (+ 1 1/17 full unit)
3 Reduction due to the free access to ITU-T recommendations
4 Revised total income estimates:
519'548
103'685
10'800
634'033
1'347
-7'000
628'380
Options for increasing the income:
5 Increase of the ratio from 1/5 to 1/4 for the contributory unit
payable by Sector Members
6 Increase of the price of publications (10% on average)
21'249
4'000
7 Revised total income estimates including the above options
653'629
8 Expenditure estimates (ref. Document C06/23)
673'662
9
10
11
12
13
14
Security Projects
WSIS
RRC-06 post-conference work *
WTSA-04 outcomes **
WTDC-06 outcomes **
WTDC-06 Doha Action Plan
0
3'800
5'200
2'400
3'400
4'500
15
16
17
18
19
20
Options for reducing the expenditure:
Reduction in staff costs
Reduction in travels on duty
Reduction in fellowships
Reduction in external consultants
Reduction in public services
Reduction in the volumes of documentation
21 Revised expenditure estimates
-2'000
-1'000
-500
-1'000
-1'000
-1'500
685'962
22 Shortage of income (ratio maintained at 1/5)
53'582
23 Shortage of income (ratio modified to 1/4)
32'333
* Preliminary estimate pending the final decisions of RRC-06
** Requests expected, either explicitly or implicitly, to be
carried out within existing resources
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C
Notes to the items 1 to 23 in the table under chapter B:
1.
Income estimates as per addendum 1 to Document C06/23. Scenario 4
representing the provisional amount of the contributory unit of CHF 318.000 (Zero
Nominal Growth).
2.
Increase in the number of contributory units as of 1 May 2006 as compared to the
situation at 1 January 2006: 1 new Member State (1/16 unit), 3 5/16 additional units
from Sector Members and 10 additional units from new associates.
3.
Reduction of income resulting from the free access policy to ITU-T recommendations
(document C06/60, Rev.1).
4.
Revised income estimates as per the above items.
5.
Option for increasing from 1/5 to ¼ the ratio for establishing the contributory unit to be
paid by Sector Members.
6.
Option for increasing the price of publications by 10% on average.
7.
Revised income estimates as per the above items including the two options for
increasing the income.
8.
Programme expenditure estimates as per document C06/23, excluding the pending items
in Annex II.
9.
The strengthening of security arrangements in the ITU offices in Geneva aims at
maintaining the prescribed security standards (Headquarter MOSS). The resources
required for increased safety and security measures for the buildings and staff are
planned to be funded through special assessment. Hence no provision is included in the
draft financial plan. A separate document on security requirements is under preparation.
10.
Additional resources for a total of three officers in the Coordination, External Affairs
and Communication Units (CEC) are needed for new tasks in relation to post-WSIS
activities. Reference is made to the statement provided in addendum 1 to document
C06/56 on the question of the WSIS implementation tasks. See also paragraph 2.2 and
goal number one of the draft Strategic Plan 2008-2011 (CHF 2.2 million). Further, with
particular responsibility for Action Lines C2 and C5, additional resource demands will
be placed on the Development Bureau in order to fulfill its role in the WSIS
implementation. One coordinator and one officer are required for the WSIS mandates
(CHF1.6 million).
11.
The outputs of the Regional Radiocommunication Conference 2006 will require some
post-conference work to be undertaken by the Radiocommunication Bureau. For the
ongoing application of the new Agreement and for software related tasks, the Bureau
will need 7 additional staff, 5 professionals and 2 general service staff. It is to be noted
that these preliminary estimates relate to the one-time costs regarding the
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implementation of the RRC-06 decisions in the post-conference period, as well as the
recurrent costs for the application of the procedures referred to in Articles 4 and 5 of the
Geneva 2006 Agreement. These estimates are pending the final decisions to be taken by
the Regional Radiocommunication Conference 2006. Reference is made to document
RRC06/116.
12.
TSB is requesting an increase of the staff resources in the Bureau for the implementation
of the decisions of the WTSA-04. The request estimated at a cost of CHF 2.4 million is
for the following: a reinforcement of the staffing level of the Study group secretariat is
necessary to compensate for the increase work arising from WTSA-04. Based on
Resolution 50 “Cybersecurity”, Resolution 51 “Combating spam” and Resolution 52
“Countering spam by technical means”, one engineer is required to fulfill the following
tasks: Management of the ICT Security Roadmap, Editing and updating of the ITU-T
“Cybersecurity Manual”, Management of the Cybersecurity Portal, Organization of
Cybersecurity workshops, Presenting ITU at conferences on security. Based on
Resolution 17 “Telecommunication standardization in relation to the interests of
developing countries” and Resolution 44 “Bridging the standardization gap between
developing and developed countries, one engineer is required to implement the action
plan in line with Resolution 123 (Marrakesh, 2002) of the Plenipotentiary Conference in
close collaboration with BDT. A third junior engineer is required to assist study group
councilors on specific projects, or to take care of urgent topics under the guidance of
Heads of Departments.
13.
BDT is requesting an increase of the staff resources in the Bureau for the
implementation of the decisions of the WTDC-06. The request estimated at a cost of
CHF 3.4 million is for the following: Pursuant to the decisions of the recently
completed WTDC, Member States have established additional priorities as part of the
overall Doha Action Plan. Under Programme 6, Small Island States and Emergency
Telecommunications have been added to its portfolio, with strong emphasis being
placed on the need for the BDT to increase its activity in face of the recent natural
disasters. It is foreseen to add one P4 and one P1 to meet the demands. Further, one P5
is requested in view of the need that has been identified to reinforce the regional
presence in the Asia Pacific Region (Bangkok/Jakarta offices) in light of the increased
activity in the region. Moreover, the WTDC has again underlined the importance of
activities related to youth and gender. In prior years, a post for youth and gender was
funded via an extra-budgetary contribution. This funding has been fully utilized and it
is now proposed to integrate a P5 youth and gender coordinator into the regular budget.
14.
The Doha Action Plan (DAP) as approved by the WTDC-06 includes a new programme
for Regional Initiatives, estimated at a cost of CHF 4.5 million. Reference is made to
document WTDC06/184(rev3).
15.
Adjustment of the average rates for home leave and education grants in line with the
2004-2005 actual levels.
16.
A reduction of the projected levels of travels on missions is proposed in view of the
2004-2005 actual amounts.
17.
A reduction of the projected amounts for fellowships is proposed in view of the 20042005 actual levels.
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18.
A reduction of the projected amounts for external consultants is proposed in view of the
2004-2005 actual levels.
19.
A reduction of the projected amounts for public services is proposed in view of the
2004-2005 actual levels.
20.
Reduction of the planned volumes of documentation in view of the 2004-2005 actual
levels. Planned resources for the services of translation, composition and reprography
should be reduced accordingly.
21.
Revised expenditure estimates as per the above.
22.
Shortage of income, or the difference between the revised expenditure estimates and the
revised income estimates, with the assumption of maintaining the ratio for establishing
the contributory unit to be paid by Sector Members at 1/5.
23.
Shortage of income with the assumption that the ratio for establishing the contributory
unit to be paid by Sector Members is modified to 1/4.
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