Procedure
Effective Date
August 1, 2003
Date of Last Revision
February 24, 2015
Chapter Name
Information Management
Chapter Number
Title
4.4.P.4
QUAL Access Procedure
1.0 Purpose
To ensure a stable and effective environment for the Banner QUAL instance. By limiting access in QUAL to
specific requests tied to projects or production problems, the environment can be maintained in a controlled manner
for testing and staging of elements for migration to the production (BERP) instance.
2.0 Governing Policy
Number/Document Name
4.4 Change Management for IT Managed Systems
Effective Date
March 19, 2007
3.0 Procedure
This procedure applies to any staff member, functional and/or technical, who may need access for testing in QUAL.
Project Lead (project) or designee
Complete request for QUAL access within MoveIT
1. Begin and End Dates. Required
2. EID required
3. NetID Required
4. Whether or not the user needs INB or Applications Manager access
5. Whether or not the INB password needs to be reset
Operations
Approves and implements request
1. Receive MoveIT request
2. Analyze request for completeness and approve or deny request as appropriate
3. Run job in Applications Manager, using information from MoveIT request, to give users access to QUAL
4. An email is sent to user notifying him or her that the access has been granted
4.0 Responsibility for Implementation
The Director of Enterprise Operations or designee is responsible for implementation of this procedure.
5.0 Definitions
Term
Applications Manager
BERP
EID
Instance
Definition
Enterprise job scheduling system.
Production Enterprise Resource Planning (ERP) System instance.
Individual identifier assigned to any person entered into the ERP system. This
identifier is associated and is unique per person. Example: E00000552
A comprehensive database environment: software, table
structure, stored procedures and other functionality. Organizations can have
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Internet Native Banner (INB)
NetID
QUAL
MoveIT
6.0 Revision History
Description
L. Rose
IT Policy Committee First Review
IT Policy Committee Second Review
Approved by CIO
multiple instances, such as development and testing, quality assurance testing,
and production.
Web access to EMU’s ERP system
ID used to log into the My.Emich tab on the EMU website. Format is First
initial followed by first characters of the last name followed by sequential
number for uniqueness. Maximum of eight characters in length. Example:
JSMITH03
Enterprise Resource Planning (ERP) System instance used for quality control
testing. This is the last area to test changes in before they become production
Web program used to request and record script promotions and access to QUAL.
Approval Date
December 14, 2014
January 8, 2015
February 5, 2015
February 24, 2015
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