4/22/2016
Menus & Switchboard Systems
• Switchboard Manager
ACCESS 2010/2007
– Installation Hints & Tips
• Menu Systems
– Designing Hints & Tips
How to Install the Switchboard Manager
• Switchboard Manager is the default ON option in ACCESS 2007. It will always appear in the Database Tools ribbon.
• If you are using a .mdb type file, the Switchboard Manager will be available “automatically” in the Database Tools menu/ribbon of either ACCESS 2003 or 2007
• When using a .accdb file in ACCESS 2010/2013, you may need to install the Switchboard Manager from the Additional Commands feature.
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4/22/2016
Switchboard Manager
Usually found in one of two Locations:
Inserted in quick access tool bar
Included in :Database Tools/Administer
Additional quick access commands drop down arrow
How to Install Quick Access Toolbar Click on Drop Down Arrow; Then :More Commands…
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Finding Switchboard Manager add‐in
Click on :Popular Commands
Then select :All Commands
You are almost finished!
Scroll down to Switchboard Manager; Add it to Save area
Save and OK
• The Switchboard Manager Icon • will now be in the Quick Access command area at the top of the tool bar
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Switchboards: Tables & Menus
Switchboard Table
Switchboard Menu
Main
Hwk8
Hwk9
Report
Report
Close DB
3‐Tier Hierarchy Menu
3‐Tier Hierarchy Menu
Hierarchy Menu
Main
Maintenance
Customer
Reports
Customer Reports
Rep
By Month 2011
…. Etc.
By Year 2011
Return
Return
Rep
Reports
Close DB
… Etc.
By Qtr
2012‐2013
By Year 2012‐2013
2008‐2009
Return
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TAL Distributors Switchboard Form
TAL Distributors
POWER POINT Tool
INSERT/Smart Art Graphic/Hierarchy
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TAL Distributors Switchboard Menu
Hierarchy Chart
Main
1. Maintain
2. Reports
Maintain
Reports
1. Customer
1. Customer
2. Rep
2. Rep
3. etc. 3. etc.
Close DB/DW
With Actual TAL Menu Screens
TAL Distributors
TAL Distributors
TAL Distributors
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Switchboard Feature
Database Tools/Switchboard Manager
Create one switchboard for each menu screen
Then Edit and populate each menu screen.
Edit Switchboard Page:
Main Switchboard
Step 1:
Add Items
Note:
& in front
Of a word
Makes first
Letter a “hot
Button”
Step 2:
Define Items
Also create a Back to/Return or
Exit option
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Edit Switchboard Page:
Produce Reports Switchboard
Step 1:
Add Items to Report Menu
Step 2:
Define Items
Open Report
Is a drop down
Choice
Open Form is also
A drop down choice
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