Center for Urban Horticulture Management Committee Minutes 1999-2000
22 February 2000
There was a review of the minutes and several errors or omissions were pointed out. First, Bev Anderson
has contacted Ray, Fran and Fred about serving on a committee to address replacing/filling Barbara
O'Neill's position. The three dean candidates will be in the Issacson Board Room on March 1, 6 and 9
from 2:45 to 4:45.
The newly released report reviewing the Center for Urban Horticulture was discussed. It was noted that
faculty cannot be academically affiliated with Centers and this wording can be found on page 10 of the
report: "CUH provides office and research space to three state-line faculty member and three research
faculty members. ...Although CUH does not administer these programs (undergraduate and graduate
programs) nor evaluate the faculty, much of the teaching and research done with students is conducted at
CUH. We therefore have included the academic programs in our review." John Wott and others pointed
out that one of the recommendations of the report, curatorial status for the faculty, had been pursued
unsuccessfully for almost 3 years. Hinckley mentioned Al Wagar's recent letter to Committee on Strategic
Planning. Al's letter discusses the "strange disconnect between our behavior and our hand-wringing about
declining enrollment." Al pointed out that SUNY, the only school with steady or increasing enrollments, is
and has been for a long time the College of Environmental Sciences and Forestry. Even within Forestry
schools programs enjoying high enrollments are recreation/tourism (thrown out by CFR in 1983), wildlife
(also once thrown out), and conservation/environmental management. "This strange behavior (throwing
out recreation and wildlife) suggests that, whatever our stated "vision" for the College, the REAl vision has
been one of ideological purity." Al goes on to point out the potential, as recently stated by the Conquest
report, of CUH, but the "precipitous decline in faculty, further evidence of the disconnect.
There was discussion of the shuttle service or lack thereof. It seems that the west campus now has a
shuttle service.
There was a brief discussion of Friday's all college meeting and the low attendance. There was also a
brief discussion of the Future's Committee report.
A clarification regarding the parking situation at CUH. Staff and faculty now pay $12 a month (to the
Center) for parking at the Center. This was a requirement made by the parking division when they
relinquished direct control over parking at CUH (the old quarter meter system and $45 per month charge
to faculty and staff). The Center now pays a yearly amount, $22,000, plus staff and faculty pay monthly
amounts to the Center.
The Heronswood Nursery Hellebore Garden open House is Saturday, Feb. 26, from 10 - 3.
Hinckley signed a new Memorandum of Understanding between the UW Library System and the Miller
Library. For a substantial start-up price and a yearly fee (all covered by the Miller Foundation), this will
mean that both libraries are electronically linked and share catalog information. This arrangement was an
impressive piece of work by Brian Thompson and Val Easton.
The librarian tech position has been withdrawn. Tracy Wilson, a volunteer, has been hired on a temporary
basis. Brian Thompson will provide computer specs to Hinckley so that the position can have a computer.
15 February 2000
Fred Hoyt reported on a meeting that he, Perry and Kern had with the East Campus Master Plan Group.
They met with Theresa Doherty (Acting Campus Master Plan Coordinator) and from an independent
Architectural firm, Brodie Ann Baun. They reiterated the original plans for the E-5 parking area and then
discussed the continued allocation of square footage to additional greenhouse space. Finally, additional
need for space will be determined and added to the plan.
Barbara O'Neill's last day of full-time work will be Feb. 29. Her retirement party will be March 1. The issue
of her position was discussed and Bev Anderson has contacted Barbara, Fran and Fred about serving on
a committee to address replacement issues. One solution is Barbara's rehire in April at a 40% level. This
and other models will be examined in light of existing budget shortfalls as well as likely additional UIF
generated shortfalls.
The three Dean candidates will be visiting CUH on March 1, 6 and 9 from 2:45 to 4:45.
Computer issues were discussed and the following events need to occur.
1. Contact Matt Baldwin about updating the site licenses (Kern did this on Feb 18).
2. Ordering new machines (Perry G. and Becky J. will coordinate with Lynn Catlett and Matt Baldwin on
this.
TREEmendous Seattle seems to have undergone a major transformation. Their office is located at 7400
Sand Point Way NE (206-985-6867) and Kris Snider is President; John Hoffman, V-President, Bruce
Clark, Secretary and Susan Black, Treasurer. The staff are Katie Moller and Morgan Dutton. Madeleine
Wilde (wilde@seanet.com) has contract Tom Hinckley
There was a discussion of the impact of Seahawk and Husky games on Center and Arboretum activities
(John Wott has been in contact with Jim Kelley [JimK@vnw.com] about the potential impact of two
³unconfirmed² preseason games [likely August 5 and 19]. Kelley states; we have been asked by Metro
Transit to schedule the August 5 game around 5:20 to allow full transit service to this game as well as to
the SeaFair Hydro Races. In addition, he goes on to state: The Mariners are in town on the weekends of
August 12 and 26. We are anticipating 5 to 10K attendees will park at the Stadium/Exhibition Center and
take the bus to Husky Stadium for our games. If the Mariners are using the available parking, then it could
cause a tremendous increase in traffic around the University - therefore, the city has request no games
opposite Mariner games. ) Bottomline - this will be a very interesting period and the words "zoo" and
"avoid" come to mind.
The formation of an undergraduate EHUF club was discussed and possible sources of funding raising
activities mentioned.
The City of Bothell is looking for students to supervise (volunteer) the planting of native plants.
The Center’s review document is now available.
Hinckley has been provided with detailed information about development needs from all segments of the
CUH/WPA mission. Key will be deciding on how to present this information. The takehome message is
that there are lots of opportunities for small to large gifts. There may also be opportunities for sharing
equipment (for example a GPS unit has been requested by Phil Hurvitz, would make sense for Ren and is
a priority for the Arboretum). In spite of three possible users, no GPS unit was awarded this year because
there was no concerted or coordinated request.
Wednesday evening was the awards celebration for volunteers at the Arboretum and the Center (or both).
Winners were Russ Kurtz (retired veterinarian with broad knowledge and interests in natural history
including mycology, gardening, birds and wildlife; he is a volunteer gardener for the last 7.5 years) and
Donald Gowing (retired plant physiologist [Ph.D.]; has been linking the CUH herbarium, the WPA
collections records office and the Department of Botany's Herbarium).
On Thursday, Feb. 17, CFR's development sub-committee of the Advisory Group met in the Issacson
Board Room. Hinckley provided the welcome to the Center, discussed its history, it as an example of
public interest (used specific examples including the role of the Arboretum Foundation in meeting the
yearly WPA operations short-fall and the goals of the Seattle Youth Garden Works in building a
greenhouse on Center land) and public giving in terms of dollars and time (mentioned the volunteer
event). In answer to a question regarding the value of a gift, Hinckley used the Miller Library and other
2
donations from the last 12 plus months to illustrate the sizes, sources and impacts of such gifts. He
indicated that gifts from $25 to $2,500,000 all had a very positive impact. The ability to have discretionary
funds enabled, for example, the hosting of Wednesday evening's event for volunteers. Andy Gary and
David Thorud were also present. The four sub-committee members were pleased to have a first hand
opportunity to learn about the Center, its historical activities and its potential. The idea of fact sheets
providing samples of the spirit of a place was suggested. This arose after a presentation of the Soest
Garden by the Dean and the volunteer evening by Hinckley. These fact sheets could also be entered in
the periodic fact sheet contests (first place this year was $400).
Hinckley has received a letter from Ms. Margaret Hauptman of the Seattle Youth Garden Works. In the
letter, is a description of the proposal and specific concerns of the SYGW. Hinckley will ask the grounds
committee to address the concerns. Someone also placed in Hinckley's mailbox a section from the New
York Times on the web about Nicholas Lovejoy and his wife Barbara Gordon and their foundation. This
might be a nice source of additional funds for the Seattle Youth Garden Works.
Hinckley received from Barbara Selemon the minutes of the Feb. 10, 2000 WPA Curatorial Committee
Activities. These minutes will be distributed to WPA maintenance crew, CUH director, WPA directory and
committee members (Hitchin, Pfeiffer, Selemon and Wott). In addition, Selemon provided Hinckley with
minutes from the Feb. 14 WPA education and WPA curation staff meeting (Corletta, DeBarr, Hitchin,
Pfeiffer, Selemon, Smarr and Wott).
8 February 2000
Ihring/Lydum's responses to tree topping incident by the new baseball field were discussed. Jon Hopper
of Grounds will now be coordinating all activities. Although the trees are now upright, they had blown over
and were topped. As Hinckley once learned when cutting a 32 inch blown over Pacific silver fir tree, very
large root wads will spring back up when some or all of the top is removed.
A copy of the management proposal was discussed and Kern will re-draft as necessary.
The budget associated with the recapture of Clem Hamilton's salary was presented and discussed.[1]
Two items were questioned: (1) the $3400 to Stockdale showing an actual expenditure of much less[2]
and (2) S. Reichard's salary and the actual expenditures to date (Sarah was on salary in Botany fall
quarter)[3]. Then the entire CUH budget was presented. Details of which had been placed in a very
readable form by B. O'Neill. Three items were focused on: the RCR (a faculty/graduate student group will
process uses and will present this at a management team meeting. Staff are also to propose uses that
support research administration). Second, the CE gift account. 12.5K in this account is from the Miller
Foundation to TREEmenduous Seattle (there was a discussion about the continued and renewed
relationship with TS). Fred suggested that we save some $ in the account to see how the Douglas Class
room renovation would go (DCRR was discussed from the sense of current vs. future use of this room,
number of students and alternative rooms. It was decided that Douglas was still the choice). This leaves
some money in the account to purchase (matching) a computer projector system (students indicated that
part of the large demand for Bloedel based machines is the long turn around time for anyone from CUH
who uses such a machine (driving to and from campus). Hinckley will visit with B Anderson about
matching. Third and finally, the UH enhancement account (not an income account) might be used for the
proposed paper and electronic interpretation of the gardens.
NOTES TO ABOVE:
[1] In material provided, Scott appointment was incorrectly reported; correct information: 50% for 5 weeks
= $3125; also, student supported was TA for Ewing’s class, not support of center review activity.
[2] Stockdale was off the payroll before amount committed to him had been paid.
[3] Reichard’s salary during fall quarter also included funds from the division.
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It is not clear why no one was notified with the site licenses for the various software programs in CUH
expired. It was unclear what was the central responsibility and what was local and why no one locally was
informed.
Development committee will meet next week immediately following the CUH mgt meeting. Feb. 17 there
will be a College development committee meeting at CUH. Hinckley will present CUH's interests. There is
a volunteer event the evening of Feb. 16 (7 - 9) and all are encouraged to attend.
Meeting ended with a discussion of the Flower & Garden Show, etc.
25 January 2000
Present:
Brueggerhoff, Easten, Ewing, Gayaldo, Hinckley, Hoyt, Johnson, O'Neill, Wott
Tom Smarr led a discussion on an interpretive plan for the Soest Garden. Comments and ideas rapidly
included broader overall framework/mission/objectives for interpretation at CUH. The specific broader
issue was framed in terms of a plan and its implementation. Potential ways of implementing included
paper handouts, permanent signage, and web and CD-rom based materials. Tom was encouraged to
proceed at these levels: first to use the interest and expertise of Larry Howard in conjunction with
students in EHUF490; second, to see how similar units address interpretation. John Wott's committee,
writing the description for the Continuing Education Director position. Tom and Fred were also
encouraged to seek money from the Miller Foundation.
Becky Johnson presented a report on the computer status of staff and faculty in the Center and
Arboretum. Over 50% of the machines are very old Macs (Centrus and earlier) or PC 386/486s. Kern
raised the issue of storage via servers. Costs and maintenance issues were discussed. The Library will
be acquiring another computer terminal available to the public.
On two Saturdays in August (5, 19), there will be Seahawks pre-season games at Husky Stadium. This
seems to be contrary to the original Sunday-only agreement.
Faculty and staff in charge of surveys are asked to put better information on the return envelope. New
volunteers distributing the returned surveys are having a difficult time determining which survey belongs
to whom.
There will be a meeting with University officials regarding the east-campus master plan, designed to
rectify the fact that CUH had been left out of the loop on this issue (Fred is present). Meeting times are
Feb 3 (AM), 4 (all), 10 (PM), 11 (PM), 15 (AM), 16 (PM). Two specific issues will be mentioned: 1) the
return of the 10,000 sq ft of development space and 2) Lot E-5.
The capital improvement project associated with the Douglas classroom has gone to the next important
stage. There was a discussion of a recurring shoreline issue associated with the Indoor Practice Facility.
Fred and Kern have drafted a letter for Hinckley to sign.
Steve Brueggerhoff asked for themes, ideas, speakers, help for the annual CUH seminar series for fall
quarter. Ben Hall's work on the speciation of Rhododemdron particularly in the Sichuan/Tibetan plateau
area was one suggested topic.
Hinckley will talk with Neal Lessinger about scheduling the Board of Regents at CUH (Hoyt's idea with
Prof. S. Burgess).
Questions about the future governance of the Arboretum were raised and will be discussed at a future
meeting.
Hinckley was presented with budget details by Easten, Hoyt, Johnson, and O'Neill. Hinckley will share
how the Hamilton salary retention has been spent.
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7 January 2000
Present:
Hinckley, Easton, Chalker-Scott, Scannell, Gayaldo, Smarr, Ewing,Hoyt, Wott, Fiore, Johnson
Hinckley rambled at first. He first presented an organizational chart with a line from the Dean to the
Director and then threes line flowing (or staggering) from the Director.
•
One went to Administration and Facilities (ONeil, Trinder, Johnson);
•
one went to the Arboretum [Wott, Director with four lines under the Director:
•
Horticulture (Pfeiffer),
•
Collections Management (Hitchin),
•
Education (DeBarr) and
•
Facilities]; and
•
the final line was divided into six parts
•
[Research and Academic Teaching: this is an interesting linkage as they are also members of ES;
•
Continuing and Public Education (Smarr),
•
Miller Library (Easton),
•
Hortorium (Reichard),
•
UBNA (Ewing),
•
Grounds and Greenhouse (Hoyt)].
Second, Hinckley discussed some aspects of the budget. More may come Tuesday at 1:30.
A somewhat negative discussion followed about the advantages and disadvantages of centralizing
function. Two key parts, however, emerged from this. (1) It would be nice to know what the written policy
was (or be involved in developing a written policy) and (2) Clear, repetitive and frequent communication is
critical.
Meeting Time: Will be changed to Tuesday at 1:30.
Development Committee Report: The minutes will be forthcoming.
Hinckley suggested a meeting between the committee, Andy Gray, Laurie Houck and Deb Andrews in
order to insure coordination.
The committee asked about I.M.L.S. grants. Hinckley asked for a description of what the Service seeks
and who is eligible to apply. It might be appropriate, since the Center has not received a successful grant
in the last three years, to re-think the strategy of preparing such a proposal.
The following groups (please add yours if missing) were asked to provide a priority statement (two to
three sentences) with regarding to how this group needs support. Groups: Library, Hortorium, Grounds,
Education, UBNA, Travel, Research (Travel, Scholarship, Equipment, Computers), Computers in general,
Recruiting.
5
Two former employees are doing well: Hamilton and Stockdale.
Becky Johnson reported on the status of computers at CUH with regard to vintage as well as Y2K
compliant. Linda Chalker-Scott pointed out that responsibility for the room and computers was being
assumed by someone not paid.
Space Committee (ONeill, Bradshaw, Gayaldo) will have their first meeting soon. Space needs to be
inventoried from the point of view of use, responsibility, needs (both present and future).
Educational and Facilities and Grounds Committees will meet shortly. Some continued difficulty with the
shoreline area was presented. Hinckley discussed the situation with Dean Thorud and he was going to
approach Weldon Ihrig about funding an interdiscplinary student team to examine both the biophysical as
well as personnel management issues.
Carl Heron will meet with the facilities committee about the changes in Douglas.
Hinckley will try to acquire a better idea about staffing needs.
Dave Stockdale provided some advice regarding his replacement. First, he addressed the issue of
CUH/WPA unity of continuing education. Currently, people report to two bosses. An ideal structure would
be one boss or one person. Second, Dave addressed what areas the new coordinator should focus on
and these are: -good planning and organizational skills to put programs together -need to start exploring
how to get more grants, etc., to fund programs and additional staff -need to focus on initiating on-site
interpretation (and get funds for it) -need to take leadership in developing brochures, fact sheets, etc.
(and funding sources for them) -need to cultivate more program partnerships (with WSU, ECC, Garden
Clubs, or whoever) -explore getting regular media coverage (weekly garden column in paper or weekly
radio show, etc.)
Hinckley encouraged the committee charged with writing the position description to include these
comments in their deliberations.
December 17 1999
Y2K and computers: In order to insure that all CUH computers were Y2K compliant (an interesting choics
of a word after looking its spelling and definition in the dictionary), Becky Johnson will ask Jan Z. to check
all machines. Various people wished the information about proofing the machines had been a little more
timely (since the information was received after most of the technically capable students had left).
Hardhats: They have arrived. Check with Lynn Catlett regarding their location (is it worth having them
located at CUH?).
Space:(1) Toby Bradshaw, Barbara O'Neill and Perry Gayaldo will form a group to evaluate space use
within the Center. (2) Person from the Soc. for Ecol. Rest. was shown potential space. Hinckley is working
on drafting a lease agreement. (3) Mary Robson of WSU Extension will move into the office between Tom
Smarr and Barbara O'Neill. Phone/internet wiring will be paid for by King County.
Community/Development: (1)Seattle Youth Garden Works is waiting for the Center Review to be
completed before making the next move. (2) Mohlbaks has made the final shipment of plants for the
Soest Gardens. The new wooden fence is very attractive. (3) Hinckley will make an attempt to contact
someone from TREEmendous Seattle. (4) Hinckley, Deb Andrews and person will meet in early January
to discuss a number of opportunities for student research. (5) Hinckley will contact Laurie Houck about
Jay Green.
The upgrading of Douglas Conservatory is progressing. Randy Johnson provided a tour and information
about smart classrooms on campus (no comment on the word smart).
An organizational diagram of CUH (somewhat dated) was provided.
6
Time for Winter Quarter Management meetings was set. A number of faculty indicated conflicts with the
Friday morning meetings. The suggestion was made to move the meeting to Tuesday's at 800.
Feedback?
10 December 1999
Present:
Easton, Hoyt, Scannell, Smarr, Hinckley. Ewing and Johnson indicated that they had conflicts.
General News: There has already been an inquiry regarding the Outreach Director's position. Hinckley
indicated that he had written a memo to Wott, Andrews, Robbins, Duffield, and DeBarr about the outreach
position and their role in evaluating it and developing a position statement which can be used in an
advertisement.
A discussion of some potentially sensitive issues (e.g., MFoundation and TREEm, Community Colleges
and EHUF, etc.) occurred.
The Development Committee is working on a priority list and Hinckley will invite Andy Gary to one of our
Friday morning meetings for an exchange of ideas and information.
The importance and role of volunteers were noted (approximately 12,000 hours was given to CUH last
year). In addition, the leadership of Jean, Martha, Ray and Julie was also noted (a description of the
formal steps in place was provided). Hinckley has spoken with L. Catlett about setting aside $1500 to
insure the continuity of activities. This money is now available.
Fred and Becky are making progress with Seattle Youth Gardens (with the U and with SYG, respectively).
There was a discussion of funding of undergraduate and graduate students. One opportunity will be
discussed upon Sarah Reichard's return.
Val reported that the Miller Foundation had approved their grant request for the next year (2000). A new
library tech person will be included in this funding (80% time). There is a three year commitment. One role
of this tech person is the web building and maintenance (Brian Thompson has already done remarkable
work here). A discussion about the importance of linking with the Tech TAs and other web activities in
CFR and on campus was discussed. Fred mentioned Larry Howard's interest in getting the Soest Garden
on the web. A discussion of technology and video, etc. followed. Fred and Tom H and S are going to
examine funding opportunities including the MF and the Seattle F.
Kern and Rob Harrison had their class presenting posters in Is. Hall. Very professional pieces (we need to
remember to invite Debra Friedman next time). Would be neat to get some of them on the web.
December 3, 1999
Present:
Hinckley, Easton, Smarr, Hoyt, Ewing, O'Neill, Wott, Scannell
Mr. Tom Smarr has been offered and has accepted the temporary vice Dave Stockdale position. Tom has
been participating in the management team meetings as a representative of the graduate students. He
will seek a graduate student replacement for the meetings.
Acting Director congratulated the members of CUH on their attendance at the weekly Friday meetings.
College and Divisional meetings have not enjoyed such good attendance.
Hinckley presented information about budget expenditures from the month of October (information came
from the monthly personnel payment sheets). He indicated that he felt clueless regarding budgets,
including gift and developmental funds, and will seek to increase his own awareness as well as everyone
7
else's regarding Center's budgets. He also indicated a desire to make sure budget categories were being
appropriate used and were meeting the Center's various needs. This desire also stems from potential
gifts to the Center. As an example, if a donor is interested in helping undergraduate students, what is the
appropriate fund, etc.?
The Miller Charitable Foundation has provided a matching grant to the Library. Faculty, staff and students
are encouraged to participate. Give a dollar and the foundation will match you. Such donations, no matter
how small, make the giver feel good and provide a wonderful sense of support.
Instructional Assessment sent the chair of Ecosystem Sciences a summary of course evaluation ratings
for courses taught by each undergraduate program area. UHF courses at the 300 to 400 level (n = 9)
were given very high marks (4.28). In contrast, ESC courses in this same range (n = 22) were rated just
below 4.00. Faculty identified teaching 300 to 400 level courses in UHF are: Gordon Bradley, Linda
Chalker-Scott, Bob Edmonds, Kern Ewing, Clem Hamilton, Al Wagar and John Wott.
Steven G. Olswang, Vice Provost, wrote to Dean David Thorud on November 15 a letter in which the
existing and expected vacancies within the College were discussed. Under the vice-Hamilton position, the
following was noted. The salary existing upon Clem's departure will remain and will likely be converted to
a nine-month basis. This level of support will be continued because "it is likely that the college will have to
hire at a senior level to provide leadership in the position of Director and Professor of Urban Horticulture."
Professor Bruce Bare, Chair of the Committee on Strategic Planning, has received proposals for nine
faculty positions in the College. They included the following: (1) Environmental Horticulture and Urban
Forestry (meet program needs as well as teaching duties of Hamilton), (2) Urban and Community
Forestry (within EHUF), (3) Forest engineering position, (4) natural resource/environmental economist, (5)
sustainable resources, (6) quantitative wildlife landscape ecologist, (7) wildlife diversity specialist (aka
"Crocodile Hunter"), (8) forest products business, (9) paper science and engineering, (10) silvicultural
operations, and (11) silviculture, management and engineering of information technology processing.
Regent Grinstein is the College's "visiting regent. The Dean is putting together ideas for a half day
program for him. Ideas would be appreciated.
Do not forget to send Lynn the equipment requests making sure they are grounded in the appropriate
mission, vision, goals, and themes statements.
Warren Gold, Assistant Professor at Bothell and a major player in the three campus Restoration Ecology
Network is now an Adjunct Faculty member in the Division.
A number of graduate students have written Hinckley (and the faculty of CUH) regarding the nature,
definition of and requirements for the MFR vs. MS degrees. Hinckley also discussed this letter at the
recent Division meeting. The graduate program in Environmental Horticulture and Urban Forestry is the
only program still offering a MFR degree. Because this is a faculty and a divisional issue, Hinckley (as
chair) will ask the Professor Linda Chalker-Scott, as Graduate Program Leader, to respond to this letter.
The recent case of damage to plants (mostly poplars) the Saturday/Sunday before the WTO meetings
was discussed in terms of this particular event as well as safety in general. Situations where volunteers
have been locked within buildings, students doing all-nighters and staff having to respond late at night to
facility emergencies allow the group to make a number of recommendations: (1) Any student, faculty or
staff present after hours was encouraged to call campus police and inform them of your presence, (2)
having some means by which a person in the field or in the building can contact police, etc. and (3)
increase lighting around the facility. Fred Hoyt will discuss some of these recommendations with Carl
Harrington.
Other news:
A recent issue of the Bulletin of the Ecological Society of America ranked US programs in Ecology,
Evolution and Animal Behavior. Ranking was based on the number of publications in 260 major journals
8
times the impact factor of each journal. Here are the rankings for Forest Ecology: Oregon State University
(64, the higher the number the greater the impact), the University of Washington (25; that is, OSU has 2.5
times more impact), UGA (22), PSU (21), NCState (16), UWI (15), CAL (14), NAU (12), UofFL (12,
MIStateU (11). Not sure what all of this means or who has the time to crank out such numbers. But for the
OSU graduates, another good reason to celebrate. Reports
The Facilities and Grounds Committee provided a copy of their minutes. Kern presented six major points
of discussion:
1. Recommendation for an independent evaluation of space use and needs.
2. Recommendation that Hinckley review all lease agreements and space needs and use of all of the nonprofit groups.
3. Consider the request for space for the Society for Ecological Restoration.
4. Recommendation that Hinckley review the space and personnel needs of TREEmenduous Seattle
5. Find space for project-based instruction
6. Ray Larson will investigate the possibilities of using a portable building
The CUH Review Committee has been holding extensive meetings. It was recommended that Duane
Kelley be included on the list of people for the committee to invite.
Nov. 19, 1999
The three newly designated committees met and reported on their meetings.
1. Facility and Groups committee (Hoyt and Ewing, co-chairs)
a. Society for Ecological Restoration request was considered and deferred until more information about
their needs is known. Val and Barbara pointed out that they had just finished a report on space for the
new computer room and that this report might be of real use.
b. The CE space was discussed in light of increasing needs for design, project and capstone course
project space. Tom discussed the need to begin to list the predictable and unpredictable demands on
space by the various programs in CUH/ES. It is clear that a building offering project oriented space for
planting to computers would be fantastic.
c. Seattle Youth Garden Works was postponed until later (see report from Hinckley, Johnson, Stockdale
and Hoyt on their meeting below).
d. Douglas classroom upgrades. Fred gently pointed out that he had to wear both his and Tom's hat at a
recent meeting with the Dean and Bev Anderson. Fred indicated their progress on the room and the
involvement of Kelley Duffield to the Dean's group. Fred will keep Carl H. appraised of plans, work and
progress.
e. The review or discussion of rental rates should be postponed until after the review.
2. Development committee: Sarah Reichard and Val Easton, co-chairs.
Val reported that she and Sarah had met with Andy Gary. Andy indicated a willingness to help with social
things and to make sure there is good linkage with other college activities including the sub-committee of
the College's advisory committee. There was a discussion of areas of need, opportunities, and the need
to communicate and coordinate. Tom mentioned his discussion with Deb Andrews and the dinner with
Orin and Ally Soest.
9
Val discussed the Miller Lecture and the outstanding presentation of Dan Hinkley. Next year's lecture and
perhaps the use of Kane Hall was mentioned. The benefits of such a lecture were discussed. In addition,
the status of the Miller gardens was mentioned and people should not send visitors to the garden. In
addition, aAll of us learned that it is dangerous to be big and to forget that pollination is profound in
Cedrus.
3. Outreach Committee: Julie DeBarr and Dave Stockdale
a. Felt that such a committee and its periodic meetings were important as a regular communications
venue.
b. Mentioned last year's open house and the need to focus on a particular activity or topic (vs. the diffuse
focus last year). For example, the UBNA might be featured one year and then research the next, etc. Last
year there were between 150 and 200 people, it lasted two days and took a lot of energy and staff time.
c. The value of annual reports for the library and outreach was mentioned and how these might be used
for a CUH report (the last was 1989). Typically these are completed in March for the previous academic
year.
Other business
* Dave Stockdale's last day of work is at the Nov/Dec transition. A farewell is scheduled for Dec. 2 at 500
- 700.
* A committee composed of Wott, Andrews, DeBarr, Duffield, Robbins will review Dave's position and
develop a new position description (this occurs if the Dean accepts a recent memo that Hinckley sent to
him).
* Chrissy Scannell reported on the progress of the Center Review Committee.
Meeting with the Seattle Youth Gardens Group
(Hinckley, Hoyt, Johnson, Stockdale, Margaret Hauptman, Anza Muenchow)
The purpose of this meeting was to review the arrangement between the Center and SYG. Tom
mentioned the value of having such a linkage. Discussion of costs, possible locations for a greenhouse,
the nature of the greenhouse, the costs associated with the University. Fred will review the minimal
costs/requirements associated with using the U. Tom will review the arrangement with SYG with faculty,
staff and students at the next CUH management team meeting.
November 12, 1999
Present:
O'Neill, Johnson, Ewing, Gayaldo, Smarr, Hinckley, Fiore
Missing:
Hoyt, Wott, Stockdale, Easton
1. Shoreline management: Hinckley presented the document prepared by Ewing and Hoyt to the
College's operations committee. Hinckley drafted a memo to the Dean requesting a meeting with
administrators to examine the management issues associated with this zone and to implement a unified
approach.
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2. Capital improvements: Johnson reported on the walk-through of the Douglas class room with Randy
Jackson from classroom facilities. Kelley Duffield, Becky Johnson, Tom Smarr, Fred Hoyt, Dave
Stockdale and Ray Larson participated. a) Randy will lead the group through some model classrooms on
campus the last day of the quarter. b) The Dean, Bev Anderson will meet with Hinckley, Hoyt to review
the process.
3. Equipment: Two equipment wish lists have been turned into Lynn Catlett
4. Faculty portfolio: Bruce Bare's request for assistance in teach CQS courses was presented and
discussed. The importance of student credit hours from CQS courses was noted.
5. Center review - update on committee's progress (meetings with some faculty and staff).
6. Futures committee and its activities. Discussion of the very thoughtful conversation that Kern had with
Iain Robertson and some possible outcomes.
7. 7. Summer courses were discussed and how they might be better advertised and linked. a. Perry
Gayaldo will send information about his course with LARC b. Tom, Kern, and Sarah discussed with
Warren Gold from Restoration Ecology Network about future connections
8. 8. Seattle Youth Gardens a. Becky will try to schedule a meeting for next Friday at 900. b. Large group
involvement will depend upon outcome of first meeting.
9. 9. Departure of Dave Stockdale a. Noted his very important role in defining the Center as a center. b.
Discussion of the transition and interim situation c. Discription of the position; Original position description
includes the following: assist faculty in developing, coordinating and conducting programs in continuing
education and public service in urban horticulture (emphasis must be on the coordination and conduction,
TMH). Be responsible for professional programs including specialized seminars, lecture series, and
preparation of appropriate publications, news releases, demonstrations, exhibits. MS or equivalent,
experience in extension. A list of typical work was provided and included the following: (1) organize,
promote, coordinate and conduct specific horticulture programs through a variety of mechanisms, (2)
teach tecnnical subject matter information in NW hort to both amateur gardeners and professionals., etc.
10. 10. All committees (Facility and Grounds Useage, Development, and Outreach and Public
Relations/Education) will meet before next Friday and offer at Friday's meeting some issues they propose
to address. The co-chairs are Fred and Kern, Val and Sarah, Dave and Julie, respectively. Graduate
students have solicited at least two graduate students for each committee and the graduate students will
inform the co-chairs about their willingness to participate.
OCTOBER 29,1999,
General announcements were given: * arboretum Master Plan is moving at its usual snail pace * CUH
review had now begun and committee is setting up goals, obtaining information, and setting up
meeting/interview schedules
Hinckley comments: Reviewed Friday morning meetings, purposes. Reviewed how decisions will be
made; purpose is to get input on issues, help define them, put committees together and assign tasks to
accomplish. Everyone wants to know how this is going to work. This is the TRANSITION, the unknown,
that is what this is all about. Question, how often do we meet, small groups vs. larger? Who, how do we
make the final decisions? We CAN make programatic changes, but bigger decisions will take longer,
need to be made on upper campus. Short History: CUH was set up by the community, they built it. It took
tremendous energy to build, took tremendous community input. CUH IS very different from any other
campus unit, we often don't realize that, many (newer ones) do not realize that. The community has a
tremendous interest in. Want it noted that Clem Hamilton did do a lot of good things, left a lot of good
things in place...we need to build on that.
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Hinckley was asked WHY he took this acting directorship. He said he thinks he can make a difference
and move it along to the next step. The larger part of the meeting was taken up in talking about the
transition and how we could arrange ourselves in committees/groups in order to move ahead. Those in
attendance were divided into 5 groups and asked to list the ways/topics we could begin to work. The
following is a summation of this.
Groups 1, 2, 3 seemed to be splitters, concentrating on details; Groups 4 and 5 were the lumpers:
Groups 1, 2, 3
*Curatorial: Herbarium (possibly), collections, maintenance/mgmt., purpose, design, living, use, teaching,
non-living, leadership, accessions, slides, plant introduction
*Development: executive director, UBNA
* Partnerships: facilities, use, priorities, maintenance, upkeep, costs, resources
*Public Outreach Help addressing public requests, who, where
*Academic Review - how many faculty positions?
*CUH Advisory, Volunteer Committees.
*Relationship to all of CFR; Development of relationships with existing support groups. Public relations,
coordination of.
Group 4
* Useage: facilities, grounds, future (who, what, how big), current standards
* Money (finances), development, budget, endowment, coordination between programs
* Integration of groups: faculty vs. students vs. staff, etc. (how work together)
* Public Information/interpretation, how the world sees us
Group 5
*Research (faculty - Kern, students -both, staff - Fred), (facilites), UBNA/shoreline; undergrads, grad
projects; greenhouse/nursery; remote site work; equipment --> greenhouse, UBNA, curatorial, Herbarium
*Teaching (faculty - Linda, students - both, Staff- library): curriculum, facilty use, recruiment of students,
equipment --> academic review, greenhouse, curatorial, herbarium)
*Outreach (faculty - John, students - both, staff - Dave/Julie,lib.): extension, facilities, volunteers,
partnerships, fundraising, Pro Hort, schools
*Facility USE (faculty, students, staff - Becky, DAve, Josey): rentals, office/lab, classes --> facilities,
development, partnership, fundraising
Goals we should have: 1. a shared vision, shared empathy; 2. survive the transition; 3. Better link to all
parts of a. CFR, b. Student/staff/faculty, c. development
Tom passed out a paper entitled Surviving the Transition, which came out of a workshop attended by
several CUH people. It was reviewed and discussed. Wpecific issues: more classroom use of CUH
facilities for teaching - how to do; how much planning can be done before a director is named? Do we
want a visionary who will plan or do we want to plan and set them what has already been decided? How
do we get the attention of the College/university ( so we get a committment in writing).
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The remainder of the meeting was for asking specific questions.
Oct. 15, 1999
In attendance:
Tom Hinckley, Barbara O'Neill, Becky Johnson, Dave Stockdale, Fred Hoyt, John Wott, Kern Ewing,
Linda Chalker-Scott, Sharon Collman, Perry Gayaldo
1. Old Minutes - no changes
2. Seattle Youth Garden - It has been suggested CUH think in the short-term (3-7) years about
greenhouse options for this group. Also, CUH needs to have an array of options regarding this situation
prior to making any final decision. In addition, Lee Copeland indicates that a 10-year plan includes such
possibilities as either moving the Botany plant facilities down here to CUH or to place them on the roof of
the proposed building at their current location.
3. Grounds - Kern and Fred walked the shoreline (Thurs. 14th) and decided CUH needs to have an active
role in the management of these lands because there are currently poor management activities being
conducted (e.g., pruning). Comment was made regarding the University hiring environmental consultants
who probably employ graduates from CFR. It is suggested we hold a meeting with other users of the
shoreline (athletics, grounds) and maybe Weldon Ihrig (Exec. Vice President, Office of the Executive Vice
President) to clear up the issue of shoreline management. The proposed map of management areas will
help to clear up this issue, especially regarding how far back from the shoreline does CUH actually
control.
4. Capital Improvements 165K (Douglas Classroom) - Fred has been defined as the monitor for that
project. Dave, Becky, and Fred went to a Distance Learning Presentation of available technology. Linda
asked that CUH faculty serve on the committee to decide on technology, because faculty actively use the
classroom. It was agreed that the next step is to present the technological options to a committee, which
will include faculty.
5. Environmental Horticulture Presentation at ESC Seminar - Students and faculty of the seminar are
suprised and interested in the research that is going on in labs other than their own. This seminar,
modeled after Zoology's all-department seminar, is aimed at highlighting work from around our division.
The first two presentations seemed to have been very helpful in doing that. The seminar is held:
Wednesdays, 2:30p, 201 Wink.
6. Discussions - -The Arboretum Foundation is worried about how the Master Plan will be handled during
the CUH transition period. Also, there is hope by the Arboretum to make some 'green' changes before
subsequent reviews are completed. They would like to increase the involvement of students at the
Arboretum. -An outline of the outreach activities conducted through CUH needs to be created in order to
help Tom. Kelly Duffield (Director of Outreach CFR) will be invited to talk with Tom and Dave, then
possibly brought to the CUH committee meeting. -A review of the rental/costing procedures here at CUH
is planned, and it has been suggested that CUH discuss its own opinions regarding this issue prior to the
CUH review committee in order to facilitate this issue with that committee. -Donors; next Friday Oct.22nd
9:00a will be a meeting with Tom and Laurie Houck (Associate Director for Major Gifts, Office of
Development) for a general discussion about donor activities during the CUH transition period. -Soests
are coming to U.W. this weekend for the football game, and will meet with Dave on Sunday -Date of all
CUH meeting will be determined at the Oct. 22 meeting. 'Transition' with be the theme. The format of the
meeting will be of fewer reports and more discussion time. Everyone at CUH, including groups that have
offices here, should be invited. -Tom will consider having office hours here at CUH.
7. Other Business - -Fred and Dave met with Audubon & 1 staff to better establish CUH's relationship with
them regarding the management of UBNA. The plan is to meet with Audubon at least every 6 months,
and to solicite their expertise on interpretation and viewing components (e.g., viewing platforms). It was
suggested and agreed that Kern be involved in all subsequent meetings regarding the UBNA because he
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is the faculty in charge of the management of the area. Tom asked for people to continue to be sensitive
to the individuals who are identified as the lead contact/managers at CUH when planning or conducting
meetings with off-campus groups. -It was suggested we make formal contact with the art groups that
frequent CUH grounds (e.g., off-campus art classes, etc.). Fred commented that he has established a
relationship with Ceramic Arts (nearby to CUH).
8. Other - -Discussion regarding rentals/costing should be moved to next week's agenda. --Discussion
regarding the groups that use CUH as their home and overall CUH uses should be discussed next week
also. - -General Faculty Position Discussion; it was agreed that CUH can continue to push forward the
request for the new faculty position that has already been guaranteed, without waiting for the CUH review
process to be completed. This is in part due to the tardiness of that review process. Tom also
recommended that an overall wishlist of faculty positions be constructed in order to reflect the future
direction/needs/wishes of the academic direction of CUH.
ADJOURN
October 8, 1999
Present;
Tom Hinckley, Barbara O'Neill, Gordon Bradley, Dave Stockdale, Fred Hoyt, John Wott, Perry Gayaldo,
Rebecca Johnson, Jeanette Dorner, and Kern Ewing
The meeting followed the agenda set by Tom Hinckley, Acting Director. Please make sure that everyone
has access to the minutes as future minutes will be distributed via email. Contact Barbara O'Neill if you
need a hardcopy.
1) The first agenda item was a discussion of the process for the meetings and for communication. The
minutes and the large, all CUH, meetings will be the means of communication along with those who
conduct regular staff meetings. The all CUH meetings will tentativly take place once a month, on Fridays
at 1:30 pm. There will be open discussions and presentations by selected groups.
It was decided the smaller meeting will take place regularly on Fridays at 8:00 am in the Tukey
Conference Room. The make up of the group has been changed to include a few more people. The
group now consists of; Tom Hinckley Kern Ewing, Faculty Reresentative Graduate Student, to be named
later Val Easton Dave Stockdale Barbara O'Neill Fred Hoyt Gordon Bradley John Wott Becky Johnson
Please note these meetings are open to anyone who wishes to attend.
2) The second topic was the proposal of Seattle Youth Garden Works to erect a greenhouse here at the
Union Bay Campus. There was good discussion and exchange of ideas regarding this and the program in
general. Tom, Becky, and Fred will meet with SYGW to further the discussion.
3) Item 3 on the agenda was the management of the shoreline along Union Bay and the University
Slough. An incident had arisen with mowing that had taken place along the Slough damaging native
plants and habitat. Tom, Kern, Perry, and Fred attended a meeting with Physical Plant to discuss this
situation and related issues. Attached you will find the results of the meeting. Kern and Fred will be at
another meeting this week with the Athletic Department and Recreational Sports on the same topics.
4) Additional items mentioned were the successful All College BBQ and the technological upgrades to the
Douglas Research Conservatory classroom. We just recently received some Capital Improvement money,
165k, to do this.
5) Future agenda items are the review of groups affiliated with the Center, Facility Rentals, and Donors.
Date: Fri, 17 Sep 1999
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13:27:33 -0700 (PDT) From: T. Hinckley <hinckley@u.washington.edu>
Dear Barbara, Please circulate/forward this email to faculty, staff and students at the Center (and any
others you might wish to include).
Dear All,
For the next period, I will be serving as Acting Director of the Center for Urban Horticulture. In order to
assure good communication and an ability to address concerns and issues, I have formed a cuh
administrative team and recommend the following procedures.
The administrative team will consist of five people. Bradley, Hinckley, Stockdale and Wott are the first four
members. The fifth member will be a rotating member of CUH. We are proposing to meet weekly at 8:30
on Fridays. The meetings will consist of issues brought to the meeting by anyone in the CUH community.
These issues can be brought via conversations, memos, telephone calls, emails or in-person. In addition,
there will be issues arising by the nature of the organization. The rotating member will be someone from
the staff who will be responsible in an official capacity of attending one meeting, taking the minutes and
then distributing the minutes as fast as possible via email. The idea of a rotating staff person is to
increase participation, increase the diversity of people who help the administrative committee and reduce
the workload on both the committee and the model in which there is only a single assigned staff member.
The meetings are open to all members of the CUH community.
In addition, we will hold quarterly all CUH meetings. These will be of an informative, positive nature. We
anticipate that the first meeting will be in mid to late October.
Our next administrative meeting is scheduled for October 8 at 8:30 (there is a Division retreat next Friday
and the following Friday has Hinckley and Stockdale out of town). Possible topics for that meeting are:
The Hauptman Greenhouse proposal
Parking options for visits to the main campus
There are a number of other things occurring in the Center. The Dean has appointed, as required by the
handbook, a review committee chaired by Professor Loveday Conquest to review the Center. A charge
letter will be sent shortly to the committee and shared with the Center. In addition, the Dean has
appointed a Futures Committee, chaired by Professor Jim Agee. Kern Ewing is a member of this
committee. Finally, I have asked, as chair of Ecosystem Sciences, Linda Chalker-Scott to develop and put
forward a faculty position proposal.
Finally, this is the first quarter of the new Environmental Horticulture and Urban Forestry curriculum The
Restoration Ecology Network is moving forward. The gardens at CUH look spectacular.
Thank you (and you will have to be patient as I try to juggle too many things).
Tom Professor Chair
Acting Director
cfr.washington.edu
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