‫ב"ה‬
MICHIGAN JEWISH INSTITUTE
Policy and Procedure Manual
Functional Area:
Title:
RECORDS MANAGEMENT
Policy No.
RM 1105
Completing Registration Forms
Effective Date: May 2001
Page No.
1 of 2
GENERAL PURPOSE:
This policy is intended to provide a process and procedure that will insure the correct
completion of registration forms by students and the correct entry of same into students’
electronic and hard copy record of courses and grades (a.k.a. grade record or transcript.)
POLICY:
It is the policy of MJI that there be 100% consistency in course names, course numbers,
identification of course names and numbers on registration forms, and entry of the same
into student records (electronic and hard copy).
All MJI employees responsible for student registrations and/or data input into student
records will be oriented on this policy and procedure and will make it part of their records
management activities.
PROCESS:
To insure that all course registration forms are accurately completed by students and
entered accurately into MJI electronic and paper files, the following procedures are to be
followed:
1. No later than one week prior to the opening of a specific semester’s registration,
office staff should prepare course registration forms that contain all course
offerings by name, number and credits available for that semester. Preparation of
these forms is to be crosschecked against the most current MJI college catalog for
verification of correct course names and numbers.
2. In addition to the standard courses to be offered, the registration form should
include an area for the completion of directed studies requests. Registration forms
containing requests for directed studies must also have attached, approved
learning contracts for the directed studies requested. Students should be alerted
on the form that MJI staff would not accept registration forms that include
inaccurate or incomplete directed studies requests.
Revised October 18, 2013
Printed October 18, 2013
‫ב"ה‬
MICHIGAN JEWISH INSTITUTE
Policy and Procedure Manual
Functional Area:
Title:
RECORDS MANAGEMENT
Policy No.
RM 1105
Completing Registration Forms
Effective Date: May 2001
Page No.
2 of 2
3. MJI staff are not authorized to accept any registration form from students that is
incomplete. Therefore, staff should audit forms as students turn them in. Should a
student choose to mail a registration form to MJI or otherwise submit it without staff
contact and review, upon determination that such a registration form is incomplete,
it is to be immediately returned to the student via mail or other means for correction.
4. Data entry of information taken from registration forms is to be conducted only by
MJI staff appropriately trained for this activity. Due professional diligence is
expected so that registration records, grade records, transcripts and other
documents will all contain consistent course information.
5. This policy is effective immediately upon its authorization and publication.
A model registration form has been attached to this policy for use as needed.
AUTHORIZATIONS: (at least one signature is necessary to enact this policy/procedure)
_______________________________
President
Revised October 18, 2013
______________________________
Dean of Academic Administration
Printed October 18, 2013
REGISTRATION RECORD
PLEASE PRINT
STUDENT’S LAST NAME: ____________________________FIRST NAME:
___________________________
SOC. SEC. ______-______-_________ TELEPHONE NUMBER ______________________
EMAIL ADDRESS: _________________________________PROGRAM: CIS____ BIS____ OTHER ______
SEMESTER - FALL 2013
COURSE
NUMBER
ACC 101
BUS 121
CIS 101
CIS 151
CIS 261
CIS 333
CIS 351
CIS 421
CIS 471
ENG 102
JST 450
Course
Number
Here!
COURSE NAME and (CREDITS)
INITIAL IF
TAKING
Fundamentals of Accounting (3)
Introduction to Business (3)
Introductory Concepts and Applications (4 with Lab)
HTML and Network Concepts (4 with Lab)
Client/Server- Based Database I (4 with Lab)
Data Structures and Algorithms (4 with Lab)
Visual Programming II (4 with Lab)
Web Applications Development (4 with Lab)
Systems Analysis and Design (3)
Effective communication (3)
Seminar in Judaic Studies (1-3, see instructor for details and consent)
DIRECTED STUDY: AN APPROPRIATE COURSE NUMBER MUST BE
INSERTED TO THE LEFT. INSERT
ACCURATE COURSE
NAME AND CREDITS HERE
_________________________________________________________________
A COMPLETE AND AUTHORIZED LEARNING CONTRACT MUST BE
ATTACHED IF THIS ITEM IS INITIALED OR THIS WHOLE FORM
WILL BE REJECTED.
TOTAL CREDITS
SIGNATURE: _________________________________
________
DATE: _____________________
For Office Use: Registration acted upon by: __________ Registrar; __________ Bookkeeping; _________ Fin. Aid. (Initialed by all)
MICHIGAN JEWISH INSTITUTE –MAIN CAMPUS - 6890 WEST MAPLE ROAD - WEST BLOOMFIELD, MI 48322
ADMINISTRATIVE OFFICE– 19900 WEST NINE MILE ROAD SUITE 200 - SOUTHFIELD, MI 48075
(248) 414-6900 FAX (248) 414-6907