RFP No. 15-01
Food Services
Food Service Center/Café & Gourmet Coffee/Grab & Go
Addendum No. 1
This Addendum No. 1 sets forth modifications to portions of the bid and
contract documents for the above-referenced work described as:
RFP15-01 Food Services/Café & Gourmet Cofee/Grab & Go
I.
Requests for Information: Questions and Responses
1.
Q: Is it possible to get a comprehensive copy of the current drink and food
menu for the kiosk(s)?
A: No, this is not possible at this time.
2.
Q: Can we use our own licensed contractors for onsite kiosk repair
retrofitting?
A: Yes, provided they are licensed in the State of California for the
category of work proposed to be performed, meet minimum insurance
requirements and name the District as an additional insured, and provided
that written plans are submitted to and approved by the District prior to the
commencement of repair, remodeling, and/or retrofitting.
3.
Q: Is there any kiosk equipment still owned by the college if so can we
have a list of equipment including stats?
A.
The only equipment either owned by the College or by Pepsi Inc.
and on long-term loan to the college that is provided under this pending
agreement for services are the refrigerators currently present. We are not
able to provide statistics such as age or volume at this time.
4.
Q: Are there restrictions regarding the sale of coffee in the cafeteria?
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A: Yes, only brewed coffee and bottled coffee beverages may be vended
in the cafeteria. No individually prepared espresso coffee drinks may be
vended in the cafeteria.
5.
Q: Are there restrictions regarding the sale of food items at the coffee
kiosks?
A: There are no such restrictions except for those imposed by the health
department about not preparing food in a vending area that is not
permitted for food preparation.
6.
Q: Are there restrictions regarding the sale of food and beverages at the
bookstore?
A: No, except that all vendors are required to abide by the provisions of
the District’s Exclusive Pour Rights Agreement with Pepsi Beverage
Company. See section II below.
7.
Q: Is power available in the soffit located above the cafeteria service line?
A: No.
8.
Q: Re: Section 1 Minimum Qualifications—require proof of capital ranging
from 100k-150K in accounts receivable: If a contractor does not have the
exact minimum requirements, are there alternative options to show proof
of income? Such as assets, real estate or current business ownership?
A: The District will determine upon review what is a qualified proposal, and
will take into consideration the fulfilment of minimum requirements by
alternative means. The RFP Committee will review and evaluate a District
determined qualified proposal that presents such alternative options.
Please note, however, that the Committee may score such a proposal with
a lower score in this section.
9.
Q: In regards to the RFP/commission fee and structure that is currently in
place with the current vendor, what is the current fee and will it change in
accordance with the proposed service at Cabrillo College?
A: The current vendor contract mandates a $35,000 annual commission,
plus a $5,000 annual equipment use payment, plus 50% of net profits. In
“Section #8: Fee Proposal” of “IV. Proposal Submission Format,” page 25
of the RFP, the bidder/proposer is expected to propose a fee structure.
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II.
Additional Specifications
#28 (continued from Page 19 of 51 of the RFP):
Contractor agrees to abide by the following provision of the District’s
Exclusive Pour Agreement with Pepsi Beverage Company:
“Permitted Exceptions. The only permitted exceptions to Pepsi’s 100% exclusive
Beverage rights at the Facilities are the following:
Specialty kiosks may sell freshly prepared coffee drinks and freshly prepared fruit
smoothies.
Ten percent (10%) of the shelf space allocated for Beverages in the bookstore and
Café only may be used by Customer for the sale of Beverage products in categories not
available from Pepsi, e.g. milk, sparking water, packaged smoothies and organic juice
products. Such products may not be stored or sold from Pepsi’s Equipment.”
III.
Additional Relevant Information
Bidder/Proposer should be aware that for at least five years there has
been a discussion in the District “Bookstore Committee” and/or in the
“Bookstore & Auxiliary Services Committee” to open a Starbucks Café in
the Cabrillo Bookstore. The current Cabrillo College Bookstore vendor,
“Barnes & Noble College Booksellers, LLC,” has a relationship with
Starbucks nationally, and has explored with the District and the Committee
two possible Starbucks Café options. The significant remodeling funds
that would be required to create the necessary physical conditions for a
Cabrillo Bookstore Starbucks Café would come from the District’s
Bookstore Fund balance. There are no current or immediate plans for
such an expenditure. In addition, such an expenditure would be authorized
by the “Bookstore & Auxiliary Services Committee” following discussion at
committee meetings, which current vendors as well as any member of the
public are welcome to attend and participate. If the dream of a bookstore
coffee café is every realized, it is also possible that a current vendor could
propose to expand operations into the bookstore space, provided the
current bookstore vendor is in agreement. District officials are aware of
the impact that such a café could have on then existing “Gourmet
Coffee/Grab & Go” vendor. If such a bookstore café were to be realized,
that would provide a re-opener on the commission/fee structure clause of
the District’s then in effect agreement with the “Gourmet Coffee/Grab &
Go” vendor.
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