Cabrillo Community College District
Agenda Item Details
Meeting
Oct 05, 2015 ­ Board of Trustees Meeting
Category
I. Action Items (6:55pm)
Subject
2. 2015­16 Budget Revisions ­ Allocations for 2015­16 Program Planning
Access
Public
Type
Action, Victoria Lewis
Recommended Action
It is recommended that the Governing Board authorize the Vice President, Administrative Services to allocate funding as
indicated in the attachments.
Goals
4.0 Institutional Stewardship
Public Content
BACKGROUND: The College Planning Council reviewed the importance of allocating one­time resources to support the college­wide program planning process and the
strategic plan (see focus areas below). Program planning requests were submitted by departments and divisions to the appropriate administrators.
Component councils reviewed and prioritized the proposals. The Facilities Planning Committee reviewed the Facilities Ten Year Total Cost of Ownership
(TCO) list and the Technology Committee reviewed the Information Technology (IT) 2015­2016 priority list. Cabinet reviewed and revised the prioritized
college wide list of 216 program planning requests in conjunction with the Facilities Ten Year TCO list and the IT 2015­2016 priority list. The College
Planning Council reviewed and approved the proposal lists on September 16, 2015. Just over half of the program planning requests were funded primarily
through a re­allocation of existing carryover and one­time funds. The college is also leveraging funding from other sources such as new grants and
restricted fund allocations from the state. Please note that the actual amounts allocated may change somewhat based upon finalization of other budget
planning items but those changes will be documented. There are also a number of program planning proposals that were not funded but reviewed for
possible future funding from public or private grants or other sources. Facilities and Technology projects will be funded from restricted Bond, Scheduled
Maintenance, Prop 39 and Parking fund allocations. This is the college’s second year of managing requests campus wide from a variety of funding sources
to increase the efficiency and transparency of allocations and determine areas of unmet need. This process will continue to be refined in subsequent years.
The list of funded, partially funded, and unfunded requests is included on the attached pages. The list is provided for Governing Board approval.
Strategic Plan Focus Areas
1. Professional Development and Transformational Learning: Cabrillo College has long been the leader in transformational approaches to teaching
and learning, technology and other processes that make the college one of the leaders in identifying methods for student success. This strategic focus
identifies goals that meet the intent of our college commitment to all employee professional development and access to training, while focusing the
2. 3. 4. 5. college on learning that continues to transform our institution as we meet our mission for student success, achievement and completion. (continued
next page)
Sustainable Programs and Services: Cabrillo College is undergoing changes in student demographics and enrollment levels in addition to state
mandated changes in program regulations and funding. Committed to meeting student demand for transfer, basic skills, career technology and
services that promote the community college mission, this strategic focus identifies areas that best meet student and industry demands for degrees
and certificates as well as practices that encourage a seamless articulation of students through the basic skills sequence and into a career / transfer
area.
Community Partnerships and Economic Vitality: The community provides Cabrillo College with partnerships and connections that benefit our
students. This strategic focus identifies our unique role in providing education that promotes economic prosperity for our students, employers, and our
community. Institutional Stewardship: Incumbent upon Cabrillo College is its stewardship through facilities, technology, and other operational systems. This
strategic focus assures our community that we are providing high quality, sustainable and effective learning environments.
Institutional Responsibilities: Cabrillo College is part of a larger community college and higher education system that requires compliance with
standards, legislation, and other mandates. This strategic focus plans the institutional compliance to meet ongoing and mandatory responsibilities in
order to improve student success and student achievement. The District is committed to fulfilling all required mandates every year. Recent legislation
and policy changes have resulted in an exceptionally large number of new mandates to implement while maintaining current obligations. These new
mandates include but are not limited to the Student Success Act, accreditation site visit recommendations and updated accreditation standards. All of
the items listed below will be fulfilled by the District each academic year. The items identified as priority in a given year will receive special attention to
either establish new processes and procedures for new mandates or thoroughly review existing processes and procedures to identify and implement
improvements.
FISCAL IMPACT: $1,091,291 re­allocation of carryover and one­time funds for program planning requests
$403,579 in restricted fund program allocations for program planning requests
$456,623 in unrestricted and Facilities related funds for program planning requests
$3,903,456 for Facilities funding allocations; Bond, Scheduled Maintenance, Parking Fund, Prop 39, etc.
ResourceRequestForm20150929.pdf (12 KB)
082515­15­16 IT Prioritiestb.pdf (14 KB)
0903152015­16TCOProjectList.pdf (97 KB)
Administrative Content
Executive Content
Motion & Voting
It is recommended that the Governing Board authorize the Vice President, Administrative Services to allocate funding as indicated in the attachments.
Motion by Ed Banks, second by Gary Reece.
Final Resolution: Motion Carries
Yea: Donna Ziel, Margarita Carrillo, Gary Reece, Ed Banks, Alan Smith, Rachael Spencer, Christina Cuevas
For ADA related meeting accommodations, contact the Executive Assistant to the President at (831) 479­6306 at least 24 hours in
advance of the meeting.