2015 Faculty Portfolio Projections Enhancement Project Summary
Based on feedback from the MyReports Advisory Group, the Portfolio
Projections subcommittee worked with the MyReports Team to enhance
the Portfolio Projections Tool and the Faculty Portfolio Reports.
What changed in Portfolio Projections?
Improved accuracy of Facilities & Administration (F&A) calculation:
• Projections entered at the more “granular” Account Level D
• F&A base code and rate from RAS
• Revenue projections available for Clinical Trials
• F&A calculation applied to Liens
Subcommittee
Member
Department
Control
Point
Jeff Beck
Clinical Pharmacy
SOP
Kimberly Cantero
Neurosurgery (SFGH)
SOM
Maria Choa
Physiological Nursing
SON
Katherine Diaz
Radiology
SOM
Bridget Fleming
Cell and Tissue Biology
SOD
Frances Haney
Dean's Office
SOM
Benjamin Hobson
Medicine/Cardiology
SOM
Susan Lau
Medicine/SFGH Experimental Medicine
SOM
Alex Luo
Global Health Sciences
EVCP
Shondell Moody
CTSI
SOM
Eric Ormsby
ObGyn
SOM
What changed in Faculty Portfolio Reports?
Sara Thompson
ObGyn
SOM
•
The enhanced Projections Tool and revised Faculty Portfolio Reports
became available on June 1, 2015.
More flexibility:
• Create projections beyond a Project’s end date
• Define the end date when inserting future PPS Payroll Distributions
• Monthly budget projections available for Sponsored Projects
• Non-Sponsored projections expanded from 2 to 5 fiscal years
• Ability to delete all projections or delete projections at websheet level
New functionality:
• Composite benefit rate replaced by a new user-defined rate
• Rent recharge calculation added to the personnel sheet
• Chartstring comments can be added from any sheet
• Create non-Project specific comments associated with a Project
Principal Investigator
• Expand and collapse Level C & D Account nodes, or view Level D
only
Reports that display Account levels now include the ability to display
to Account Level D
Actions you may want to take after June 1, 2015
•
•
•
•
•
Reallocate converted projections
Reallocate the PeopleSoft (PS) budget
Add revenue projections to Clinical Trials Projects to more accurately
calculate F&A projections
Review projections on consolidated fund chartstrings (not applicable
to Sponsored Projects)
Modify MyFavorites in reports to accommodate new filter page
functionality
Rev. 5/29/2015
MyReports Quick Reference Guide
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2015 Faculty Portfolio Projections Enhancement Project Summary
What changed in Faculty Portfolio Reports?
•
•
(continued)
Select “Direct and Indirect Costs” or “Direct Costs Only”
o
Direct and Indirect Subtotals displayed on reports
o
Select “Inactive Project-Activity Periods” and “Pending ProjectsActivity Periods”
More detail (varies by report) is provided on the filter page about the
report selection parameters—supports easier removal of unwanted
chartstrings
a. Project nickname when available
b. Dept ID
Actuals and Projections are displayed in separate sections of the
Award/Parent Summary and Project Summary reports
•
•
o
Other changes:
o Additional chartfields displayed in report output
o Unformatted Excel output option
o Additional in-report sorting options
o Report display options added to filter page
What do I need to know about data conversion?
Additional filters have been added to select reports:
o Select “Actuals Through” and “Projections Through” dates
•
•
•
Rev. 5/29/2015
Funds Consolidation was included as part of the enhancements
outlined here. There was no additional Fund conversion of
projections after June 1st.
Only projections published before 5 p.m. on May 26, 2015 were
converted; saved projections that have not been published were not
converted
F&A was recalculated for all projections following the new rules
MyReports Quick Reference Guide
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