}  THE
RIGHT PRODUCT
}  The RIGHT QUALITY
}  The RIGHT QUANTITY
}  THE RIGHT TIME
}  THE RIGHT PRICE
}
}
CPD responsible for procurement but will
relies on client ministries to provide detailed
specifications, terms of reference, scope of
works, etc…
Critical to ensuring that the right product is
procured
For Example: procurement of gabion baskets:
- Dimensions: 3’W x 3’H x 6’L
- Steel with zinc coating
- 2 cells per basket
- To be supplied with lacing wire
} Importance
of wellprepared cost estimates
used to:
◦ Estimate quantities
◦ Determine qualification criteria, bid
security, etc.
◦ Determine the procurement method
which influences the TIME
Expenditure
Contract Value
Procurement
Category
(Thresholds)
US$ thousands
Method
>1,500
ICB
150 – 1,500
NCB
All
st
1 three
<150
Shopping
None
Regardless of value
Direct Contracting
All
>150
25-150
ICB
NCB
All
1st three
<25
Regardless of value
Shopping
Direct Contracting
None
All
Works
Goods
Consulting
Services
Firms
Individuals
>100
Contracts
Subject to
Prior Review
QCBS, QBS, FBS,
All
LCS
st
≤100
QCBS, QBS, FBS,
1 three
LCS, and CQS
Regardless of value
Single Source
All
Regardless of value Comparison of 3 CVs TORs by TTL
PRETENDER
ACTIVITIES
1-4 weeks
NoObjection to
contract
award
2 weeks
Contract
Signature
4-6 weeks
Bid
document
1-2 weeks
BID
EVALUATION
& LOCAL
APPROVAL
6-8 weeks
4.SUPER
VISION
WB NoObjection
Call for
Bids
2 weeks
1 week
Bid
Opening
PRE-BID
MEETING
BIDDERS’
QUERIES
4-6 weeks
Delivery
}  Completion
of the Bid Document:
◦  Site investigations and completion of Engineer’s
Report
◦  Drawings
◦  Preparation of Specifications
◦  Preparation of bills of quantities (also priced)
–  Determination of bid security
–  Post-qualification criteria
- E.g. minimum annual average turnover and previous
experience
}  Preparation
of:
◦  Engineer’s Report/designs/drawings/BoQs
◦  Terms of Reference/deliverables/supervision
arrangements
◦  Technical specifications for goods
◦  Preparation of cost estimate
CALL FOR BIDS / BID OPENING
}  Pre-tender
meeting
}  Addressing bidders’ queries in a
timely manner
}
CLIENT MINISTRY:
◦  Confirm technical responsiveness
}
CENTRAL PLANNING DIVISION
◦  Prepare evaluation report
◦  Secure CSTB approval & WB no-objection
◦  Contract award
}  Client
Ministry:
◦  Prompt certification of payments to
contractors, suppliers and consultants
◦  Contract monitoring
……to ensure the RIGHT PRODUCT is delivered at the
RIGHT QUALITY at the RIGHT TIME
}  Central
Planning Division
◦  Prompt payments
◦  Contract monitoring
Important aspect of Project Cycle
Management
}  Care thought to procurement planning due to
time factor
}  Consensus on deadlines
}  Awareness of what is required at each stage
}
Bank
CPD
client
MINISTRI
ES
RDVRP
All parts have to
work together to
ensure successful
implementation
Importance of
TIMELY & EFFECTIVE
COMMUNICATION
between the CPD and
the Client Ministry