Pathfinder – calendar of meetings
Date
Group
Topic/Decision
8 Dec 2009
Cabinet
•
24 Feb 2010
6 March
2010
17 March
2010
19 April
2010
19 April
2010
24 April
2010
30 April
2010
10 May
2010
17 May
2010
7 June
(deadline 19
May) 2010
Reference Group
Trimingham Open Day
•
•
Happisburgh Liaison Group
•
Happisburgh Liaison Group
•
Reference Group
•
Happisburgh Open Day
•
Defra Report
•
Happisburgh Liaison Group
•
Reference Group
•
Cabinet
•
•
•
•
•
5 July 2010
Happisburgh Liaison Group
•
•
That delegated authority be given to the Chief Executive or Strategic Director
(Communities) to procure works and services, subject to the award of funding,
and within the parameters set out in the Council’s Coastal Change Pathfinder
applications.
Election of chair and agreement of terms of reference, introduction to the
projects.
Preparation for the Happisburgh open Day
Update and feedback from Open Day.
That the report is noted.
That the decisions taken under delegated authorities are approved.
That the principles of a land exchange to facilitate the diversion of the Marrams
footpath, Cromer are agreed.
That delegated authority is given to the Strategic Director (Community) and the
Corporate Asset Manager together to agree the land transfers in respect of the
Marrams footpath diversion.
That the Council’s Solicitor is instructed to commence and complete the statutory
procedures involved in the footpath diversion.
Update on projects
Discuss Cliff top Enhancement options – sites, facilities and management
12 July
2010
15 July
2010
21 July
2010
31 July
2010
16 August
2010
31 August
2010
5 Sept
(deadline 18
August)
2010
Happisburgh Parish Council
Pathfinder Project Board
•
•
•
•
Update on projects
Discuss cliff top enhancement scheme and future management of facilities
Agree Project Initiation Documents
Discuss options and agree approach to be developed for the pathfinder approach
to purchasing 12 Beach Road houses and policy.
Agree way forward for Beach Road buy to lease project
Discuss and agree way forward for approaches to further business support
Agree preferred option for Cliff top Enhancement – location and facilities
Reference Group
•
•
•
•
Defra Report
•
Pathfinder Project Board
•
Agree property evaluation equation for Beach Road houses.
Reference Group emergency
Cabinet
•
To discuss the Beach Road houses methodology
•
•
•
To approve the Disposals, Investment and Acquisitions Policy.
That the Progress Report is noted.
That as part of the delivery of the comprehensive programme of Pathfinder
projects, Cabinet agrees the following:-
a) Happisburgh Residential Property Acquisition:
i) That Cabinet approves the criteria for eligibility for the Council to acquire residential
propertieswithin the twenty year erosion zone at Beach Road, Happisburgh under the
Pathfinder Project;
ii) That Cabinet approves the methodology developed to determine the amount of any
payment to individual householders;
iii) That options continue to be developed for the purchase and lease of residential
properties on Beach Road, Happisburgh, which are within the twenty to one hundred
year zones.
b) Manor Farm Caravan Site, Happisburgh:
i) The Council provides support, subject to State Aid Rules, to the Manor Farm Caravan
Park in accordance with the objectives outlined in the Happisburgh proposal contained
within the bid for Pathfinder funds;
ii) Delegated authority is given to the Strategic Director (Community) to approve any
expenditure exceeding £50,000 in support of proposals for the future adaptation /
relocation of the business up to the maximum sum (€200,000) allowed under State Aid
regulations.
• Trimingham Village Hall:
a) A grant funding agreement is prepared between North Norfolk District Council and
Trimingham Parish Council
b) Subject to the preparation of such an agreement a £200,000 fund is set up using the
Pathfinder funds to facilitate Trimingham Parish Council in developing a new village hall.
•
•
6
September
2010
13 Sept
2010
Happisburgh Liaison Group
22 Sept
2010
Full Council
24 Sept
2010
14 October
2010
Community
Meeting/Reference Group
Full Council
Happisburgh Parish Council
•
•
•
•
•
•
•
•
•
•
That officers are authorised to explore the acquisition of properties meeting the
criteria outlined in the report in other locations using existing Pathfinder funds if
available; That officers make further enquiries regarding the possibility of
attracting funding for improved valuations of the relevant properties in light of
representations made to the Council during the Cabinet meeting, to support 4)
above.
That Officers use the time between now and Full Council on the 22 September
2010 to explore further if there are ways in which the payment to home owners
under the proposed
scheme can be increased in any way.
Update on projects
Discuss and agree beach debris removal approach
Agreement/Discussion around beach debris removal
Discussion around future management of facilities
Update on projects
A meeting had been scheduled for 24 September 2010 to discuss the constraints
on the Council and to explain fully to the residents of Happisburgh. The local
Member for Happisburgh commended the work that had been done but
expressed concerns regarding equity and social justice. RESOLVED - to defer
the item.
Discuss property acquisition approach
To endorse the recommendations agreed by Cabinet on 6 September 2010 with
regards to the Pathfinder project concerning the Manor Caravan Park,
Happisburgh, Trimingham Village Hall and further coastal properties.
To endorse the approach set out in the Pathfinder Cabinet Report of 6
September with the amendments contained within this report in respect of the
•
•
•
•
•
•
acquisition of residential properties on Beach Road, Happisburgh.
That authority for purchase of properties at Beach Road, Happisburgh as per the
methodology detailed in this report be delegated to the Strategic Director
Community, Section 151 Officer, Monitoring Officer, Head of Coastal Strategy
and Leader and Deputy Leader of the Council.
BK update on property negotiations on Beach Road
Trimingham Village Hall – funding contract
Discuss Happisburgh beach debris removal and issue of liability
Decisions regarding business support options
Cliff top enhancement management options
Update on programme and finance
Happisburgh Parish Council
•
•
•
Update on projects
Update cliff top enhancement
Update on projects
Reference Group
•
Pathfinder Project Board
•
•
•
19 October
2010
Pathfinder Project Board
31 October
2010
1 November
2010
8 November
2010
16 Nov
2010
17 Nov
2010
Defra Report
Happisburgh Liaison Group
6 Dec 2010
Pathfinder Project Board
(focus on Properties)
7 January
2011
Pathfinder Project Board
(focus on Business Package)
4 Jan 2011
10 Jan 2011
Happisburgh Liaison Group
Happisburgh Parish Council
10 Jan 2011
Cabinet
•
•
•
•
•
•
•
•
•
•
•
•
Beach Road Happisburgh – property purchases – first replies
Agree level of debris to be removed at Happisburgh if assessment available and
discuss issue of liability
Amendments to Business Advice project
Agreement of proposed Further Business Support approaches
Beach Road Happisburgh – property purchases & use of EN12
Happisburgh buy and lease project – review of options & way forward
Happisburgh property market assessment
Final agreement of further business support – delivery mechanisms & process
Marketing strategy/action plan & development plan – agreement of
implementation actions
Financial consideration of extension of business advice timescales.
Update on projects
Updates on projects
Open meeting to present Cliff top enhancement scheme.
To give approval to proceed with the proposed scheme for the development of a
replacement car park, new public lavatories, new beach access ramp, public
•
10 Jan 2011
Pre-planning consultation –
cliff top enhancement
Reference Group
Project Board Round Robin
open space and environmental enhancements.
That the land purchases proceed (subject to planning consent) for the land
identified in the report under the scheme of delegation.
•
•
19 Jan 2011
14-26 Jan
2011
15 Feb 2011 Defra Report
14 Feb
Cabinet
(deadline 25
January)
2011
•
•
Clarification of further business support direction.
•
Update on programme and finance (+circulate in members bulletin)
•
14 Feb 2011 Project Board
•
•
•
approve the final negotiated offers made for Beach Road, Happisburgh
properties.
approve the beach debris removal scheme at Happisburgh and authorise that
tenders for the beach debris removal and provision of the new public car park be
invited.
Beach Road buy to lease Report
Further Business Support finalisation
Hap. Car Park Management (March)
•
Update and debris removal statements.
•
To support the principle of the Revolving Loan Fund subject to further legal and
financial advice and to recommend that a supplementary report embracing that
advice be submitted to Full Council on 6 April 2011.
That Cabinet supports the principle of transferring the ownership and
management responsibility of the planned Happisburgh car park, public
conveniences and public open space to Happisburgh Parish Council.
That authority to agree the terms of the transfer of the planned facilities be
delegated to the Deputy Chief Executive.
That a contingency be established from the Pathfinder budget for the possible
financial support to cover cleaning, maintenance and other ancillary costs in the
first two years of the facilities’ operation.
That Cabinet supports the principle of proceeding with a development to replace
the Happisburgh cliff top properties that NNDC is acquiring under the Coastal
Change Pathfinder programme, in accordance with the procedure set out in
14 February Parish Council
2011
28 February Happisburgh Liaison Group
2011
21 March
Cabinet
(deadline 2
March) 2011
•
•
•
•
•
16 March
2011
Project Board
•
•
paragraph 3.1 of this report.
That delegated authority be given to the Deputy Chief Executive, in conjunction
with the Cabinet Member with the Coastal Strategy portfolio and the Cabinet
Member with the Corporate Assets portfolio, acting on the advice of an
independent valuer, to agree the terms of any agreement to acquire an
appropriate interest in a suitable site necessary for the implementation of the
project outlined in this report.
That authority be given for the Coastal Management Team to proceed with a preapplication consultation with relevant interested parties on an appropriate site in
Happisburgh for the development of replacement dwellings.
Buy to Lease – Nick Millard presentation
Business Toolkit – draft for comment (NWES)
6 April 2011
18 April
2011
9 May 2011
Reference Group
Full Council
•
•
Update
Deferral of Loans
Happisburgh Liaison Group
•
19 May
2011
16 June
(postponed
from 25
May) 2011
Project Board – round robin
•
Project Board
•
Update and discussion of detail of the car park plan, management and
forthcoming works.
Circulation of BK report following discussions with residents regarding buy to
lease
Coastal Issues Forum and Shoreline Management Plan (SMP) – to be discussed
at Corporate Management Team and Cabinet meeting in 17 June.
Peter Frew to move forward with the SMP Economic & Processes Study
Agreed Medium Term Plan agreed.
Endorse the Buy to Lease Cabinet Report in a shortened and amended version.
Agree an extension to the offer of support to Manor Caravan Park, Happisburgh
until 31 Dec 2011. Following this date the offer may be extended dependent on
progress.
Endorse the Further Business Support as amended.
Endorse Pathfinder budget reallocations
Note the Reference Group minutes of the 8 June.
Peter Frew to be approached to assist in the evaluation process of the projects
for reporting to Defra.
To not implement the Pathfinder Buy to Lease scheme on the basis of the
evaluation conducted by Bruton Knowles on behalf of the Council.
To approve the development and delivery of a Pathfinder business grant and loan
•
•
•
•
•
•
•
•
•
•
4 July
(deadline 15
June) 2011
Cabinet
•
•
Cabinet
•
scheme through the Norfolk Community Foundation in accordance with this
report.
To nominate members to serve on the grants and loans assessment panel
operated by the Norfolk Community Foundation in the administration of the North
Norfolk Coastal Pathfinder further business support programme.
To agree to the suspension of Standing Orders to allow the appointment of Peter
Frew as per an agreed schedule of works, to represent the authority on a number
of national and regional bodies, until 31st March 2012.
Replacement Houses
Reference Group
•
•
Updates
Project finalisation – Routine reports to Coastal Management Board
•
•
31 October
2011
2 Dec 2011
2012
Cabinet and Full Council Resolutions
Date
Group
Topic/Decision
8 Dec 2009
Cabinet
•
7 June
(deadline 19
May)
Cabinet
•
•
•
•
•
5 Sept
(deadline 18
August)
Cabinet
•
•
•
That delegated authority be given to the Chief Executive or Strategic Director
(Communities) to procure works and services, subject to the award of funding,
and within the parameters set out in the Council’s Coastal Change Pathfinder
applications.
That the report is noted.
That the decisions taken under delegated authorities are approved.
That the principles of a land exchange to facilitate the diversion of the Marrams
footpath, Cromer are agreed.
That delegated authority is given to the Strategic Director (Community) and the
Corporate Asset Manager together to agree the land transfers in respect of the
Marrams footpath diversion.
That the Council’s Solicitor is instructed to commence and complete the statutory
procedures involved in the footpath diversion.
To approve the Disposals, Investment and Acquisitions Policy.
That the Progress Report is noted.
That as part of the delivery of the comprehensive programme of Pathfinder
projects, Cabinet agrees the following:-
a) Happisburgh Residential Property Acquisition:
i) That Cabinet approves the criteria for eligibility for the Council to acquire residential
properties within the twenty year erosion zone at Beach Road, Happisburgh under the
Pathfinder Project;
ii) That Cabinet approves the methodology developed to determine the amount of any
payment to individual householders;
iii) That options continue to be developed for the purchase and lease of residential
properties on Beach Road, Happisburgh, which are within the twenty to one hundred
year zones.
b) Manor Farm Caravan Site, Happisburgh:
i) The Council provides support, subject to State Aid Rules, to the Manor Farm Caravan
Park in accordance with the objectives outlined in the Happisburgh proposal contained
within the bid for Pathfinder funds;
ii) Delegated authority is given to the Strategic Director (Community) to approve any
expenditure exceeding £50,000 in support of proposals for the future adaptation /
relocation of the business up to the maximum sum (€200,000) allowed under State Aid
regulations.
• Trimingham Village Hall:
a) A grant funding agreement is prepared between North Norfolk District Council and
Trimingham Parish Council
b) Subject to the preparation of such an agreement a £200,000 fund is set up using the
Pathfinder funds to facilitate Trimingham Parish Council in developing a new village hall.
•
•
22 Sept
Full Council
•
•
14 October
Full Council
•
•
•
10 Jan
Cabinet
•
That officers are authorised to explore the acquisition of properties meeting the
criteria outlined in the report in other locations using existing Pathfinder funds if
available; That officers make further enquiries regarding the possibility of
attracting funding for improved valuations of the relevant properties in light of
representations made to the Council during the Cabinet meeting, to support 4)
above.
That Officers use the time between now and Full Council on the 22 September
2010 to explore further if there are ways in which the payment to home owners
under the proposed
scheme can be increased in any way.
A meeting had been scheduled for 24 September 2010 to discuss the constraints
on the Council and to explain fully to the residents of Happisburgh. The local
Member for Happisburgh commended the work that had been done but
expressed concerns regarding equity and social justice. RESOLVED - to defer
the item.
To endorse the recommendations agreed by Cabinet on 6 September 2010 with
regards to the Pathfinder project concerning the Manor Caravan Park,
Happisburgh, Trimingham Village Hall and further coastal properties.
To endorse the approach set out in the Pathfinder Cabinet Report of 6
September with the amendments contained within this report in respect of the
acquisition of residential properties on Beach Road, Happisburgh.
That authority for purchase of properties at Beach Road, Happisburgh as per the
methodology detailed in this report be delegated to the Strategic Director
Community, Section 151 Officer, Monitoring Officer, Head of Coastal Strategy
and Leader and Deputy Leader of the Council.
To give approval to proceed with the proposed scheme for the development of a
replacement car park, new public lavatories, new beach access ramp, public
•
open space and environmental enhancements.
That the land purchases proceed (subject to planning consent) for the land
identified in the report under the scheme of delegation.
•
14 Feb
(deadline 25
January)
Cabinet
•
•
21 March
(deadline 2
March)
Cabinet
•
•
•
•
•
•
•
18 April
4 July
(deadline 15
Full Council
Cabinet
•
•
approve the final negotiated offers made for Beach Road, Happisburgh
properties.
approve the beach debris removal scheme at Happisburgh and authorise that
tenders for the beach debris removal and provision of the new public car park be
invited.
To support the principle of the Revolving Loan Fund subject to further legal and
financial advice and to recommend that a supplementary report embracing that
advice be submitted to Full Council on 6 April 2011.
That Cabinet supports the principle of transferring the ownership and
management responsibility of the planned Happisburgh car park, public
conveniences and public open space to Happisburgh Parish Council.
That authority to agree the terms of the transfer of the planned facilities be
delegated to the Deputy Chief Executive.
That a contingency be established from the Pathfinder budget for the possible
financial support to cover cleaning, maintenance and other ancillary costs in the
first two years of the facilities’ operation.
That Cabinet supports the principle of proceeding with a development to replace
the Happisburgh cliff top properties that NNDC is acquiring under the Coastal
Change Pathfinder programme, in accordance with the procedure set out in
paragraph 3.1 of this report.
That delegated authority be given to the Deputy Chief Executive, in conjunction
with the Cabinet Member with the Coastal Strategy portfolio and the Cabinet
Member with the Corporate Assets portfolio, acting on the advice of an
independent valuer, to agree the terms of any agreement to acquire an
appropriate interest in a suitable site necessary for the implementation of the
project outlined in this report.
That authority be given for the Coastal Management Team to proceed with a preapplication consultation with relevant interested parties on an appropriate site in
Happisburgh for the development of replacement dwellings.
Deferral of Loans
To not implement the Pathfinder Buy to Lease scheme on the basis of the
June)
•
•
•
31 October
Cabinet
•
•
•
•
evaluation conducted by Bruton Knowles on behalf of the Council.
To approve the development and delivery of a Pathfinder business grant and loan
scheme through the Norfolk Community Foundation in accordance with this
report.
To nominate members to serve on the grants and loans assessment panel
operated by the Norfolk Community Foundation in the administration of the North
Norfolk Coastal Pathfinder further business support programme.
To agree to the suspension of Standing Orders to allow the appointment of Peter
Frew as per an agreed schedule of works, to represent the authority on a number
of national and regional bodies, until 31st March 2012.
RESOLVED that
a) Planning consent be sought as soon as possible for the replacement
development of the nine dwellings on the site identified in the exempt Appendix 4
of this report.
b) Negotiations for a suitable consortium agreement take place in parallel with the
planning application.
c) Delegated authority be given to the Deputy Chief Executive, in conjunction with
the Cabinet Members with the Coastal portfolio and the Corporate Assets
portfolio (following discussion with the local Member), to approve the demolition
of the Beach Road Dwellings, should it be necessary by virtue of their imminent
risk of loss due to coastal erosion, their dilapidation or other substantial risk to the
properties or unacceptable impact upon the local environment or nearby
residents, regardless of the status of the planning application or consortium
agreement.