Please Contact: Mary Howard
Please email: mary.howard@north-norfolk.gov.uk Please Direct Dial on: 01263 516047
Committee Administrator: Alison Argent: alison.argent@north-norfolk.gov.uk
13 July 2012
A meeting of the Overview and Scrutiny Committee of North Norfolk District Council will be held
in the Council Chamber at the Council Offices, Holt Road, Cromer on Tuesday 24 July 2012 at
9.30a.m.
At the discretion of the Chairman, a short break will be taken after the meeting has been running
for approximately one and a half hours. Coffee will be available in the staff restaurant at 9.30 a.m.
and at the break.
Members of the public who wish to ask a question or speak on an agenda item are requested to
arrive at least 15 minutes before the start of the meeting. It will not always be possible to
accommodate requests after that time. This is to allow time for the Committee Chair to rearrange
the order of items on the agenda for the convenience of members of the public. Further information
on the procedure for public speaking can be obtained from Democratic Services, Tel: 01263
516047, Email: democraticservices@north-norfolk.gov.uk
Sheila Oxtoby
Chief Executive
To: Mrs A Claussen-Reynolds, Ms V R Gay, Mrs A Green, Mr B Jarvis, Mr P Moore, Mr J H PerryWarnes, Mr R Reynolds, Mr E Seward, Mr B Smith, Mr N Smith, Mr R Smith and Mr P Terrington.
All other Members of the Council for information.
Members of the Management Team, appropriate Officers, Press and Public.
If you have any special requirements in order to attend this
meeting, please let us know in advance
If you would like any document in large print, audio, Braille, alternative
format or in a different language please contact us.
Chief Executive: Sheila Oxtoby Corporate Directors: Nick Baker & Steve Blatch
Tel 01263 513811 Fax 01263 515042 Minicom 01263 516005
Email districtcouncil@north-norfolk.gov.uk Web site northnorfolk.org
AGENDA
1.
TO RECEIVE APOLOGIES FOR ABSENCE
2.
SUBSTITUTES
3.
PUBLIC QUESTIONS
To receive questions from the public, if any
4.
MINUTES
(Page 1)
(9.30 – 9.40)
To approve as correct records, the minutes of the meeting of the Overview and Scrutiny
Committee held on 26 June 2012.
5.
ITEMS OF URGENT BUSINESS
To determine any other items of business which the Chairman decides should be
considered as a matter of urgency pursuant to Section 100B(4)(b) of the Local Government
Act 1972.
6.
DECLARATIONS OF INTEREST
Members are asked at this stage to declare any interests that they may have in any of the
following items on the agenda. The Code of Conduct for Members requires that
declarations include the nature of the interest and whether it is a disclosable pecuniary
interest.
7.
PETITIONS FROM MEMBERS OF THE PUBLIC
To consider any petitions received from members of the public.
8.
CONSIDERATION OF ANY MATTER REFERRED TO THE COMMITTEE BY A MEMBER
To consider any requests made by non-executive Members of the Council, and notified to
the Monitoring Officer with seven clear working days notice, to include an item on the
agenda of the Overview and Scrutiny Committee.
9.
RESPONSES OF THE COUNCIL OR THE CABINET TO THE COMMITTEE’S REPORTS
OR RECOMMENDATIONS
To consider any responses of the Council or the Cabinet to the Committee’s reports or
recommendations.
10.
THE FORWARD PLAN AND MANAGEMENT OF COUNCIL BUSINESS
(Page 18 )
To discuss the Forward Plan and to consider the programme of business for Cabinet,
Overview and Scrutiny, Audit and Full Council.
11.
SIX MONTHLY REVIEW OF ENVIRONMENTAL SERVICES CONTRACT
Summary:
(Page 20 )
(9.40 – 10.10)
The report outlines the key findings of the review
of the performance of the contract between Kier
and the council over the previous six months and
explains some of the ongoing work to improve
services deliver value and reduce costs
associated with the contract.
Conclusions:
The functions of the contract are being delivered
to the benefit of the council and residents by
Kier. Kier and the council are aware of
shortcomings in design, delivery, monitoring and
performance reporting associated with the
service. Both parties are seeking to agree
improvements in all areas over the next six
months.
Recommendations:
It is requested that Overview and Scrutiny note
the report and provide objective comments which
may be beneficial in developing the service
further.
Cabinet Member(s)
Ward(s) affected
Councillor John
Lee
Contact Officer, telephone number and email: Barry Brandford, barry.brandford@northnorfolk.gov.uk
12.
REVIEW OF SURVEILLANCE POLICIES AND AUTHORISATIONS
(Page 25)
(10.10 – 10.40)
Summary:
The report provides an update for members on
the two Policies required by the Regulation of
Investigatory Powers Act 2000 (RIPA) and the
actual use of these policies by Council services.
Conclusions:
There are no changes required by legislation and
statutory guidance to either Policy.
The Policies are in need of update to reflect
changes in posts and responsibilities following
the management restructuring.
In the past 12 months, any Authorisations have
been lawfully undertaken.
Recommendations:
Members are asked to note the report of
authorisations made in the past year and note
and accept the delay to changes made to the
policy in light of the on-going management
restructuring.
Cabinet Member(s)
Ward(s) affected
Cllr John Lee, Cllr
All
Trevor Ivory
Contact Officer, telephone number and email:
Nick Baker, ext 6221, nick.baker@north-norfolk.gov.uk
13.
NORFOLK CREDIT UNION PRESENTATION
(10.40 – 11.15)
To receive a presentation from James Bacon of Norfolk Credit Union, requested by
Members at the Committee’s meeting on 28 March 2012.
14.
ANIMAL CONTROL UPDATE
(Page 30 )
(11.30 - 11.45)
Summary:
Animal Control Update
Conclusions:
Animal Control team is integrated fully into the
work of the Environmental Protection Team. The
stray dog Kennel Contract is let and the
Approved Pest Control company contract is
pending.
Recommendations:
No recommendations but Members are asked
to note the contents of the report
Cabinet Member(s)
John Lee
Ward(s) affected: All
Contact Officer, telephone number and email: Mark Whitmore ext 6206
mark.whitmore@north-norfolk.gov.uk
15.
SHARED SERVICES INCLUDING ICT PROCUREMENT FOR REVENUES AND
BENEFITS REPLACEMENT SYSTEMS
(11.45 – 12.15)
An oral report will be made by the Revenues and Benefits Services Manager.
16.
REVIEW OF OUTSIDE BODIES
(Page 33)
(12.15 – 12.30)
Summary:
This report provides the Committee with
information on five Outside Bodies referred for
review from Full Council on 30 May 2012.
Conclusions:
Norfolk Tourism and the North Norfolk
Community Transport Partnership should be
removed from the Council’s schedule of
approved Outside Bodies. Representation on the
Norfolk Playing Fields Association, Norfolk Rural
Community Council and the North Norfolk Skills
Partnership merits further consideration.
Recommendations:
1. To recommend to Full Council that the North
Norfolk Community Transport Partnership
and Norfolk Tourism should be removed from
the Official List.
2. To further consider the value to the Council
of continued representation on the Norfolk
Playing Fields Association, Norfolk Rural
Community Council and the North Norfolk
Skills Partnership.
Cabinet Member(s)
Ward(s) affected
Mr T FitzPatrick
All
Contact Officer, telephone number and email:
Mary Howard, 01263 516047, mary.howard@north-norfolk.gov.uk
17.
OVERVIEW AND SCRUTINY UPDATE
(Page 38)
(Appendix A – page 41, appendix B – page 45, appendix C – page 46)
(12.30 – 12.40)
Summary:
This report updates the Committee on progress with
topics in its agreed work programme (attached at
Appendix A) and invites Members to identify any
arising items for future meetings. The Scrutiny
Committee’s working style and role is attached at
Appendix B.
Conclusions:
That progress is being made in some areas, others
need to be monitored and opportunities for scrutiny
should be discussed.
Recommendations:
That Members should consider any follow-up
actions required on these topics.
Cabinet Member(s)
Ward(s) affected
Mr T J FitzPatrick
All
Contact Officer, telephone number and email: Mary Howard, Democratic Services Team
Leader, Tel.01263 516047, mary.howard@north-norfolk.gov.uk
18.
EXCLUSION OF THE PRESS AND PUBLIC
To pass the following resolution, if necessary:
“That under Section 100A(4) of the Local Government Act 1972 the press and public be
excluded from the meeting for the following items of business on the grounds that they
involve the likely disclosure of exempt information as defined in paragraph _ of Part I of
Schedule 12A (as amended) to the Act.”
19.
TO CONSIDER ANY EXEMPT MATTERS ARISING FROM CONSIDERATION OF THE
PUBLIC BUSINESS OF THE AGENDA