UNIVERSITY OF WARWICK
Athena SWAN Action Plan Group
Minutes of the Meeting held on Thursday 10th February 2011
Present:
Sandra Beaufoy (Chemistry/Physics), Sue Burrows (Physics),
Georgina Copeland (Mathematics), Sara Kalvala (Comp Sci), Evor
Hines (Engineering), Martin Lees (Physics), Richard Moffatt (WMG),
Alison Rodger (Chair of Group), Molly Rogers (Psychology), James
Smith (RSS)
In Attendance: Lora Morris (HR) and Esther Zaccarelli (HR)
Apologies: Emma Anderson (Life Sciences), Faye Emery (Engineering), Miriam
Gifford (Life Sciences), Vanessa Goodship (WMG), Margaret
Thorogood (WMS).
Minutes
1. EZ raised the following useful data questions:

Scope of people: It was agreed to provide data for: Academic teaching
and research; research only and teaching only staff.

Labels: Use level of appointment as well as above differences.
Action: SB to meet with Anne O’Rourke (HR) on 11th Feb to
clarify.

Census date: A census date of 1st August was chosen. It was agreed
that if possible 5 years worth of data would help make commenting
easier than the required 3 years.

When is the data needed? Ideally the beginning of March. HR not sure
this is possible but will endeavour to try. Priority to be given to the
following SET departments who aim for April submission: Psychology,
Mathematics, Statistics, Computer Science and WMG.

Data that cannot be provided by HR: Flexible working, departmental
committee representation.

Promotion data: Mary Cox in HR should have this information
Action: SB to approach Mary for help.
 Paternity/Parental/Adoption Leave: HR can provide data, but
departments may need to translate this. No point in providing graphical
formats for these as numbers will be small.
 Fixed Term Contract data: HR to provide this.
 Contract researchers/principle engineers on ‘level 6-9’: HR to provide
data but to differentiate it from other levels – this mainly affects WMG
staff.
 University and departmental Committees.
Action: SB to speak with Katherine Gray about University Cttees.

Flexible Working: This is not recorded centrally, only if hours of work
are changed. Academic staff are required to be at work for specific
tasks, such as teaching, but otherwise can work flexibly, which does
not always mean that they have to be on site to be working. GC raised
the issue of the implications of the time analysis survey.

Student Data: To request data from 1st August 2006 if possible and for
gender breakdown. A question on national baselines was raised,
especially if there are significant overseas candidates.
Action: SB to speak with Giles Carden.
The group expressed their appreciation to both Lora and Esther for their
assistance with the data collection.
2. Members were asked for progress on their Departmental Forum Groups:
Psychology – slow but aiming for April submission
WMG – have identified key personnel chosen for effectiveness, so that
membership of group can be linked with intended action plan.
Maths – still aiming for April submission and will liaise with Statistics with
regard to their submission.
Comp Sci – slow but aiming for April submission
Action: SB encouraged departments to set up Forum Groups to meet as
soon as possible – there will be a need to record the number of
meetings on submissions.
3. Career/Family Trade off: Departments/University to continue to discuss how
women can be supported in their careers if they choose to also raise a family.
Date of Next Meeting to be arranged