College of the Redwoods
CURRICULUM PROPOSAL
--Attach the Course Outline—
1. Division: Business and Technology
2.
Course Discipline and Number: BT 158
3.
Course Title: Intensive Filing Practice
4.
New
Change to existing course
(Indicate changes on "Summary of Curriculum Changes" form)
Replacing existing course (Course to be inactivated)
5.
Is this course part of a CR Degree/Certificate Program?
No
Yes
If yes, specify program code: BT.AS.ADMINISTRATIVE ASSISTANT & BT.CA.ADMINISTRATIVE
ASSISTANT
Required course
Restricted elective
6.
Provide explanation and justification for addition/change/deletion:
This change updates the obsolete (1989) course outline to be consistent with new
curriculum requirements and change of BUS to BT.
7.
List any special materials, equipment, tools, etc. that students must purchase:
8.
This course will have an instructional materials fee. No
Fee: $
Submitted by: Darlene
McClure_
Submitting Division/Center Review:
Yes
Tel. Ext.2341
Steve Brown
Date: 4/21/05
Date: 5/29/16
CURRICULUM COMMITTEE USE ONLY
Approved by Curriculum Committee: No
Academic Senate Approval: October 9, 2005
Curriculum Proposal
ACASEN: 09.03.04
Yes
X
Date: 9/9/05
Page 1
May 29, 2016
SUMMARY OF CURRICULUM CHANGES
FOR AN EXISTING COURSE
FEATURES
Catalog Description
OLD
See current catalog
NEW
See Catalog description, page 3
Grading Standard
Units
Lecture Hours
Lab Hours
Prerequisites
Corequisites
Recommended
Preparation
Maximum Class Size
RepeatabilityMaximum Enrollments
Other
Course learning outcomes,
learning activities, Assessment
tasks, Representative texts
If any of the listed features have been modified in the new proposal, indicate the "old" (current) information and
proposed changes.
Course Outline
Senate Approved: 09.03.04
2
May 29, 2016
College of the Redwoods
Course Outline
DATE: 4/21/05
DISCIPLINE AND COURSE NUMBER: BT 158
FORMER DISCIPLINE AND NUMBER (If previously offered): BUS 158
COURSE TITLE: Intensive Filing Practice
TOTAL UNITS 1.0 [Lecture Units: 0 Lab Units: 1.0]
TOTAL HOURS: 54 [Lecture Hours: 0 Lab Hours: 54.0]
MAXIMUM CLASS SIZE: 30
GRADING STANDARD:
Letter Grade Only
CR/NC Only
Is this course repeatable for additional credit units: No
Grade-CR/NC Option
Yes how many total enrollments? 4
Is this course to be offered as part of the Honors Program? No
Yes
If yes, explain how honors sections of the course are different from standard sections.
CATALOG DESCRIPTION:
The catalog description should clearly state the scope of the course, its level, and what kinds of student goals the
course is designed to fulfill.
A course in alphabetic, geographic, subject, and numeric filing and a comprehensive
update of technology affecting records management. Students learn records
management concepts and reinforce those concepts with computer applications using a
database software program.
Special notes or advisories:
PREREQUISITES:
No
Yes
Course:
Rationale for Prerequisite?
Describe representative skills without which the student would be highly unlikely to succeed .
COREQUISITES:
No
Yes
Rationale for Corequisite?
Course:
RECOMMENDED PREPARATION:
No
Yes
Course
Rationale for Recommended Preparation?
Course Outline
Senate Approved: 09.03.04
3
May 29, 2016
COURSE LEARNING OUTCOMES:
What should the student be able to do as a result of taking this course? State some of the objectives in terms of specific,
measurable student accomplishments.
 File and retrieve various types of correspondence using the rules set up by the
Association of Records Managers and Administrators (ARMA).
 Utilize the four filing systems – alphabetic, geographic, numeric, and subject.
 Enter, edit, modify, sort, and print reports using an electronic database.
COURSE CONTENT
Themes: What themes, if any, are threaded throughout the learning experiences in this course?
 Knowledge and proficiency applying the ARMA rules and other standard filing
procedures are essential to work in an office.
 Database programs can facilitate records management.
Concepts: What concepts do students need to understand to demonstrate course outcomes?




The life-cycle and management of records
The record management rules established by ARMA.
The benefits of color-coding.
How records and the information they contain are used in offices.
 Benefits of color coding of files.
Issues: What primary issues or problems, if any, must students understand to achieve course outcomes (including
such issues as gender, diversity, multi-culturalism, and class)?
None
Skills: What skills must students master to demonstrate course outcomes?
Students must:
 Manage records through their life cycle using rules compatible with the Association of
Records Managers and Administrators.
 Use alphabetic, consecutive numeric, terminal-digit numeric, subject, and geographic
filing procedures.
 Index and code documents for filing.
 Accurately file and retrieve documents that have been indexed and coded.
 Apply the basic rules as they apply to alphabetic, geographic, numeric, and subject
filing.
 Transfer the knowledge of a paper-based filing system to an electronic storage system
using a current database program.
 Apply the processes of records retention, transfer, and disposition.
 Define databases and create tables to add, modify, sort, search, and print records.
REPRESENTATIVE LEARNING ACTIVITIES:
What will the students be doing (i.e., Listening to lectures, participating in discussions and/or group activities,
attending a field trip, etc.)? Relate the activities directly to the Course Learning Outcomes.
 Work individually and/or in groups to complete filing tasks.
 Listen to small group lectures on basic features of alphabetic, geographic, subject,
and numeric filing.
 Participate in small group activities and discussion.
 Apply ARMA rules to index, code, and file correspondence alphabetically.
 Apply filing rules to index, code, and file documents by subject, number, or geographic
area.
 Create a database and input data to file electronically.
 Perform steps required to process records through the records cycle.
 Locate records accurately and efficiently after they have been filed.
Course Outline
Senate Approved: 09.03.04
4
May 29, 2016
 Learn basics of managing a paper-based filing system and then transfer this
knowledge to electronic storage and retrieval procedures.
ASSESSMENT TASKS:
How will the student show evidence of achieving the Course Learning Outcomes? Indicate which assessments (if
any) are required for all sections.
Representative assessment tasks:
 Practical Applications utilizing the filing rules.
 Retrieval exercises to locate files or documents that have been filed using the
ARMA rules.
 Input, sort, retrieve, and print various data using a database software program.
 Written exams covering the use of ARMA rules as they are applied to alphabetic,
numeric, subject, and geographic filing systems.
EXAMPLES OF APPROPRIATE TEXTS OR OTHER READINGS
Author Andrea
Henne
Title
(Author, Title, and Date Fields are required):
Intensive Records Management Publishing Company
Date
1998
S. Fosegan Title Alphabetic Indexing Rules: Application by Computer,
Publishing Company Text/CD Package, 4e Date 2003
Author Joseph
Author
Title
Date
Author
Title
Date
Other Appropriate Readings:
PROPOSED TRANSFERABILITY:
UC
CSU
PROPOSED GENERAL EDUCATION:
Rationale for General Education certification:
NONE
NONE
General elective credit
If CSU transferability is proposed (courses numbered
1-99), indicate whether general elective credit or specific
course equivalent credit is proposed.
If specific course equivalent credit is proposed, give
course numbers/ titles of at least two comparable lower
division courses from a UC, CSU, or equivalent
institution.
BOTH
Specific course equivalent
1.
,
(Campus)
2.
,
(Campus)
CR
UC
CSU
College of the Redwoods General Education Applicability:
AREA
Natural Science
Social Science
Humanities
Language and Rationality
Course Outline
Senate Approved: 09.03.04
5
May 29, 2016
Writing
Oral Communications
Analytical Thinking
Rationale for inclusion in this General Education category:
Proposed California State University General Education Breadth (CSU GE) Applicability
A. Communications and Critical Thinking
A1 – Oral Communication
A2 – Written Communication
A3 – Critical Thinking
B. Science and Math
B1 – Physical Science
B2 – Life Science
B3 – Laboratory Activity
B4 – Mathematics/Quantitative Reasoning
C. Arts, Literature, Philosophy, and Foreign
Language
C1 – Arts (Art, Dance, Music, Theater)
C2 – Humanities (Literature,
Philosophy, Foreign Language)
D. Social, Political, and Economic Institutions
D0 – Sociology and Criminology
D1 – Anthropology and Archeology
D2 – Economics
D3 – Ethnic Studies
D5 – Geography
D6 – History
D7 – Interdisciplinary Social or Behavioral Science
D8 – Political Science, Government and Legal
Institutions
D9 – Psychology
E. Lifelong Understanding and Self-Development
E1 – Lifelong Understanding
E2 – Self-Development
Rationale for inclusion in this General Education category: Same as above
Proposed Intersegmental General Education Transfer Curriculum (IGETC) Applicability
AREA
1A – English Composition
1B – Critical Thinking-English Composition
1C – Oral Communication (CSU requirement only
2A – Math
3A – Arts
3B – Humanities
4A – Anthropology and Archaeology
4B – Economics
4E – Geography
4F – History
4G – Interdisciplinary, Social & Behavioral Sciences
4H – Political Science, Government & Legal Institutions
4I – Psychology
4J – Sociology & Criminology
5A – Physical Science
5B – Biological Science
6A – Languages Other Than English
Rationale for inclusion in this General Education category:
Course Outline
Senate Approved: 09.03.04
Same as above
6
May 29, 2016
FOR VPAA USE ONLY
PROGRAM AND COURSE NUMBER BT
158
TECHNICAL INFORMATION
1. Department: INFSC Information Science
16. CoRequisite Course: none
2. Subject: BT
17. CoRequisite Noncourse: none
Course No: 158
3. Credit Type: D Credit Degree Applicable
18. Maximum Class Size: 30
4. Min/Maximum Units: 1.0 to
19. Repeat/Retake: NR No repeats
variable units
5. Course Level: D Possibly Occupational
20. Count Retakes for Credit:
yes
no
6. Academic Level: UG Undergraduate
21. Only Pass/No Pass:
yes
no
7. Grade Scheme: UG Undergraduate
22. Allow Pass/No Pass:
yes
no
8. Short Title: Intensive Filing Practice
23. VATEA Funded Course:
yes
no
9. Long Title: Intensive Filing Practice
24. Accounting Method: W Weekly Census
10. National ID
11. Local ID
(CIP):
(TOPS):
52.0204
051440
12. Course Types:
 Level One Basic Skills: NBS Not Basic Skills
25. Disability Status: N Not a Special Class
26. Billing Method: T-Term
27. Billing Period: R-Reporting Term
28. Billing Credits: 1.0



Level Two Work Experience:
NWE Not Coop Work Experience
29. Purpose: I Occupational Ed
Level Three:
30. Articulation No.
Placeholder for GE OR
(CAN):
Choose One:
31. Articulation Seq.
Level Four: If GE : Choose One:
32. Transfer Status: C Not transferable
13. Instructional Method:
Lab Laboratory/Studio/Activity
14. Lec TLUs:
Contact Hours:
Lab TLUs: 3.0 Contact Hours: 54.0
(CAN):
33. Equates to another course? BUS 158 (course number).
34. The addition of this course will inactive BUS 158 (course
number). Inactive at end of Spring 06 term.
15. Prerequisite: none
Particular Comments for Printed Catalog.
.
Curriculum Approval Date: September 9, 2005
Course Outline
Senate Approved: 09.03.04
7
May 29, 2016