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C
Athletics
A
ANNUAL PLANNING
M
UPDATE
P
U
S
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Student Services Area: Athletics
Academic Year: 2009-2010
We certify that this program review document represents the plans, goals, and critical analysis of
this instructional program. Please enter name and signature
Author(s): Joe Hash
Date: 9/8/2009
Department Administrator: Joe Hash
Date: 9/8/2009
V. P.:
Keith Snow-Flamer
Validation: _________
1. Report on goals and improvements: (Provide a brief summary of the major
accomplishments and achievements of your department during the past year.)
Please note some goals that you want to accomplish this year.
2008-2009
Headway has been made on the development of a Student Athlete Academic Success Program.
A student athlete web page has been created to assist prospective and current students navigate
the enrollment, assessment, registration, advising/counseling, financial aid processes. In
addition, it contains information on housing, college planning, eligibility and transfer. Also, a
system of grade checks was implemented by a variety of teams. Work will need to continue in
this area with a new academic advising system and new academic advisors assigned to each
team.
Instituting a program of equipment maintenance, repair and replacement has been difficult given
the colleges and departments financial situation. We were authorized funding to replace an
aging and obsolete clothes dryer in the equipment room. We continue to raise funds to replace
and/or recertify football equipment.
Ensuring the safety of classrooms, especially the fields and field house, has not been met. These
facilities remain deficient.
The department was able to develop and expand course and intercollegiate sport offerings
including courses such as Intercollegiate Cross Country, Intercollegiate Men’s Soccer,
Intercollegiate Track and Intercollegiate Cheerleading. Also, the first nine holes of a Disc Golf
Course were successfully installed.
2009-2010
Work needs to continue on the goal of developing the Student Athlete Academic Success
Program. We will be working with the Counseling and Advising staff on further development of
this program. The structure of the program is being solidified during the fall semester of 2009.
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Components include priority registration, advising, student education plans, progress reports and
intervention techniques.
Safety of classrooms remains a very important goal. The fields and field house are nowhere near
where they need to be to ensure the safety of our student athletes.
All classroom fields are in dire need of renovation. The softball and baseball fields are
practically unusable in wet weather due to their very poor drainage. This renders those fields
useless for a large portion of the spring which is during baseball and softball season.
The fieldhouse needs new lighting to be safely used for all activities, especially intercollegiate
baseball and softball practices during inclement weather which is most of the spring. The
lighting in the gym, while not as bad as the field house is getting there. The stadium lighting is
now unusable in wet weather due to its poor condition and is in need of renovation also.
The stadium field is also in need of either renovation or replacement. There are now three teams:
football, men’s soccer and women’s soccer all practice and play games on the field. Ultimately,
replacing the grass with artificial turf would be the best option. Then the field could not only
easily accommodate all of the intercollegiate practices and games, but could also accommodate
an increase in usage for instruction, student activities and community use via field rentals. An
increase in usage for instruction would lead to a corresponding increase in enrollment.
Student Athlete Academic
Success Program
Fall 2009
Gym Lighting Renovation
Fall 2009
Fieldhouse Lighting
Renovation
Field Renovations—softball,
baseball, stadium
Spring 2009
Summer 2009
Increase persistence,
retention and academic
success of student
athletes
Improve safety of
student athletes
Improve safety of
student athletes
Improve safety for
student athletes and
increase capacity to use
facilities for instruction,
student use and
community use
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2. Report on 2008-2009 Assessment Plan for Student Services Area: (specify)
(Please provide a 1 page historical reference of last year’s outcomes)
Mission Statement: The College of the Redwoods Athletic Department primary mission is to provide student athletes with a quality
academic experience to aid them in meeting their educational goals and transfer requirements. Additionally, the department endeavors
to provide our student athletes with a quality intercollegiate sport experience.
1.
Objective
Student Learning
Outcome (SLO)
or
Program Learning
Outcome (PLO)
Linked to Student
Service
Goal/Strategic
Plan
Athletics
department will
help students
improve skills
throughout the
season
Athletes will demonstrate
advanced proficiency of
skills and strategies of
competitive sports
Enable student
attainment of educational
goals
Assessment Criteria
(Specify Target
Performance Level)
Assessment
Measure
Completion (or
anticipate
completion)/
Findings
Improvement
Recommendatio
ns (next step)
Number of students who
began and finished
season. (collect baseline
data)
CCCAA Season
of participation
forms
CCCAA Season of
participation:
(W) Basketball: 11/11 played
Softball: 15/15 played
Football: 77/86 played
(89.5%)
Volleyball: 10/10 played
(W)Soccer: 18/18 played
Baseball: 23/25 played
(92%)
(M)Basketball: 12/13 played
(92.3%)
Create a new
assessment tool to
track number of
athletes who receive
an exit meeting per
sport and other useful
information to be
collected (i.e.
knowledge and skills
gained over the
season)
Ensure student access
Enhance the quality of
campus and student life
Number of students who
received an exit meeting
Eligibility
forms
Coach athlete
exit meetings
All athletes had eligibility
forms on file
2.
Athletes will
abide by
intercollegiate
rules and
regulations.
Athletes will adhere to
coach instruction, team
rules and ICA decorum
rules
Enable student
attainment of educational
goals
Number of students who
began and finished
season. (collect baseline
data)
CCCAA Season
of participation
forms
Number of students
expelled from team or
removed from games
(collect baseline data)
Eligibility
forms
Ensure student access
Enhance the quality of
campus and student life
Exit meetings: no uniform
data was collected by each
coach and no assessment tool
was used, although exit
meeting were conducted
CCCAA Season of
participation:
(W) Basketball: 11/11 played
Softball: 15/15 played
Football: 77/86 played
(89.5%)
Volleyball: 10/10 played
(W)Soccer: 18/18 played
Baseball: 23/25 played
(92%)
(M)Basketball: 12/13 played
Create a new tracking
system for ineligible
athletes per sport.
Create a new tracking
system for ineligible
athletes per sport.
Create a new
assessment tool to
track the number of
athletes’ expelled
from each team and
games as well as a
justification for
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(92.3%)
actions.
All athletes had eligibility
forms on file
3.
Improve athlete
intercollegiate
team retention
Athletes will complete the
full season
Enable student
attainment of educational
goals
Ensure student access
Enhance the quality of
campus and student life
Number of students who
began and finished
season. (collect baseline
data)
CCCAA Season
of participation
forms
Eligibility
forms
No record of students
expelled from team or per
game
CCCAA Season of
participation:
(W) Basketball: 11/11 played
Softball: 15/15 played
Football: 77/86 played
(89.5%)
Volleyball: 10/10 played
(W)Soccer: 18/18 played
Baseball: 23/25 played
(92%)
(M)Basketball: 12/13 played
(92.3%)
All athletes had eligibility
forms on file
Create a new tracking
system for ineligible
athletes per sport.
Review and assess
why men’s teams
have a lower
completion rate and
how to minimize lack
of completions.
Begin to track and
assess why athletes
do not complete
season and what
reasonable
adjustments can be
made to improve
completion rates
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3. 2009-2010 Assessment Plan for Student Services Area: (specify)
Report on up to three outcomes from your service area. Please detail findings and improvement recommendations on following
page.
Mission Statement: The College of the Redwoods Athletic Department primary mission is to provide student athletes with a quality
academic experience to aid them in meeting their educational goals and transfer requirements. Additionally, the department endeavors
to provide our student athletes with a quality intercollegiate sport experience.
Objective
1.
2.
Support and
increase number of
student athletes
who fulfill
eligibility
requirements
Student athletes
will have a greater
understanding of
their academic
goal and the
pathway to achieve
that goal
Student Learning
Outcome (SLO)
or
Program Learning
Outcome (PLO)
Linked to
Student
Service
Goal/Strategic
Plan
First year student
athletes will
demonstrate an
understanding of
minimum eligibility
requirements.
#2 Improve
enrollment and
student retention
First-year student
athletes will develop a
plan to achieve their
educational goals.
SP: Enable student
attainment of
educational goals
Assessment Criteria
(Specify Target
Performance Level)
Assessment
Measure
Completion
(or anticipate
completion)/
Findings*
First-year student athletes
will understand the
eligibility requirements for
intercollegiate sports
Establish base line data
Athletes GPA and
units per semester
Establish GPA and unit
baseline
Student support
services rendered
Anticipate students
who are
knowledgeable of
intercollegiate
eligibility
requirements
maintain eligibility
status
Number of first year athletes
that developed an SEP by
end of first term.
Set baseline data for SEPs
Audit of SEP’s for
all first-year
student athletes
Datatel and MIS
data
(Measurement
tool)
Follow-up
eligibility form
Anticipate students
who have an SEP
on file will identify
barriers to
academic success
and utilize more
services
Improvement
Recommendations (next
step)*
Anticipate to:
Brainstorm specific needs for
athletes to improve support
services
Consider incentives for
athletes’
Reassess SLO next academic
year
Anticipate to:
Reassess SLO next academic
year
Create a follow-up assessment
to include a second semester
evaluation and review/revision
of athlete’s SEP.
* Detail on following page
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2009 Assessment Plan Findings/Data Analysis & Improvement Recommendations
SLO/PAO #1:
Athletes will demonstrate advanced proficiency of skills and strategies of competitive sports
Findings/Data Analysis:
CCCAA Season of participation:
(W) Basketball: 11/11 played
Softball: 15/15 played
Football: 77/86 played (89.5%)
Volleyball: 10/10 played
(W)Soccer: 18/18 played
Baseball: 23/25 played (92%)
(M)Basketball: 12/13 played (92.3%)
All athletes had eligibility forms on file
Exit meetings: no uniform data was collected by each coach and no assessment tool was used,
although exit meeting were conducted.
Improvement Recommendations:
Create a new assessment tool to track number of athletes who receive an exit meeting per sport
and other useful information to be collected (i.e. knowledge and skills gained over the season).
The idea of tracking exit meetings was a good assessment idea; however, no uniform assessment
tool exists and reviews the development and/or advancement of athletic skill and/or knowledge.
Create a new tracking system for ineligible athletes per sport. Every semester data tracking
athletes’ eligibility is collected, and required. A new tracking system is needed to assess why
athletes become ineligible and when. To date we have the following information was gathered
regarding students in the 08-09 academic year ,which affects their eligibility status for the 09-10
year.
Football: 5/23 eligible
21.7%
Baseball: 6/13 eligible
46.2%
(M)Basketball: 7/9 eligible 77.8%
(W)Basketball: 5/10 eligible 50%
Softball:
1/3 eligible
33.3%
(W)Soccer: 7/9 eligible
77.8%
Volleyball: 2/2 eligible
100%
Sport
Unit requirement
Academic unit
GPA
requirement
Football
7/23
16/23
10/23
Baseball
8/13
9/13
7/13
(M)Basketball
9/9
9/9
7/9
(W)Basketball
6/10
6/10
7/10
Softball
1/3
1/3
2/3
(W)Soccer
7/9
7/9
8/9
Volleyball
2/2
2/2
2/2
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SLO/PAO #2:
Athletes will adhere to coach instruction, team rules and ICA decorum rules
Findings/Data Analysis
CCCAA Season of participation:
(W) Basketball: 11/11 played
Softball: 15/15 played
Football: 77/86 played (89.5%)
Volleyball: 10/10 played
(W)Soccer: 18/18 played
Baseball: 23/25 played (92%)
(M)Basketball: 12/13 played (92.3%)
All athletes had eligibility forms on file
No uniform record of students expelled from team or per game. Women’s basketball had no
game ejections or team expellees.
Improvement Recommendations
Create a new tracking system for ineligible athletes per sport.
Create a new assessment tool to track the number of athletes’ expelled from each team and
games as well as a justification for actions.
SLO/PAO #3:
Athletes will complete the full season
Findings/Data Analysis
CCCAA Season of participation:
(W) Basketball: 11/11 played
Softball: 15/15 played
Football: 77/86 played (89.5%)
Volleyball: 10/10 played
(W)Soccer: 18/18 played
Baseball: 23/25 played (92%)
(M)Basketball: 12/13 played (92.3%)
All athletes had eligibility forms on file
Improvement Recommendations
Create a new tracking system for ineligible athletes per sport.
Review and assess why men’s teams have a lower completion rate and how to minimize lack of
completions.
Begin to track and assess why athletes do not complete season and what reasonable adjustments
can be made to improve completion rates
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4. Resource Needs
Does the staffing structure meet the unit’s needs?
If your answer is “no,” please consider the following in framing your answer:
a. Has the workload of your unit increased in recent years? Do you anticipate the workload will
increase, decrease or remain constant in the upcoming one to three years? Is this a temporary
situation?
The workload in the Athletic Department has increased dramatically for 2009-2010.
We have added intercollegiate men’s soccer, men’s cross country, women’s cross
country, men’s track and women’s track and cheerleading. This increases the
amount of work to serve the increased amount of student athletes for the Athletic
Training staff, Equipment staff and clerical/administrative staff. This is not a
temporary situation and needs to be rectified with additional personnel. Medical
attention and care for student athletes should be a very high priority to the college. The
number of teams and student athletes now needing athletic training care necessitates the
need for additional athletic training staff.
b. Has technology made it possible to do more work with the same staff? Or, has technology
increased your work load (adding web features which need updating for example)?
Neither
c. Does the workload have significant peaks and valleys during the fiscal year? If so, describe.
There is a huge increase in workload in the month leading up to the start of the school
year and the first month of the school year. Football practice usually starts two weeks
prior to the start of school and the rest of the fall sports start practice one week before
school starts. It levels out after this time, though this could hardly be termed a ‘valley’.
d. If your workload is increasing and resources will not allow for increased staffing, how do you
anticipate being able to ameliorate the negative consequences of too much work and maintain a
positive atmosphere in your unit?
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Unit Name: Athletics
a. Staff Needs
NEW OR REPLACEMENT STAFF (Administrative or Classified)
List Staff Positions Needed for Academic Year 2009-2010
Please be as specific and as brief as possible when offering a reason. Place titles on list in order (rank) or importance.
1. Assistant Athletic Trainer
Reason: With the increase in the number of sports and activities offered, e.g., cross country, track, men’s soccer,
cheerleading, have come an increased number of athletes needing proper medical and athletic training services
2. Women’s Athletic Equipment Assistant
Reason: To provide the women’s intercollegiate sports teams with the same service provided men’s teams—laundering of
practice and game gear; packing of gear and equipment for away games, end of season care and storage of gear and
equipment.
3.
Reason:
4.
Reason:
5.
Reason:
6.
Reason:
* TCP = “Total Cost of Position” for one year is the cost of an average salary plus benefits for an individual. New positions (not replacement positions) also
require space and equipment. Please speak with your campus Business Officer to obtain accurate cost estimates. Please be sure to add related office space,
equipment and other needs for new positions to the appropriate form and mention the link to the position.
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Unit Name: Athletics
b. Equipment (excluding technology) Needs Not Covered by Current Budget
List Equipment or Equipment Repair Needed for Academic Year_______
Please list/summarize the needs of your unit on your campus below. Please be
as specific and as brief as possible. Place items on list in order (rank) or
importance.
1. Softball Bleachers
Reason: Bleachers on the softball field are old and unsafe.
2. Ice Machine
Reason: The ice machine in the Athletic Training Room is on its last leg and is
insufficient to meet the needs which have been increased with the addition of new
teams and activities.
3. Hydrocollator Unit
Reason: Increased student athlete load has increased the need for athletic training
modalities.
4. Gym Chairs
Reason: The current chairs used for intercollegiate volleyball and basketball
contests are getting worn out and need to be replaced.
5. Gym Scoring Table
Reason: Increased need for additional game operations personnel at scoring table:
announcers, media, etc increases need for an additional table
6. Portable Fencing
Reason: Current fencing is used for home softball games and home football games
and is rapidly wearing out.
Cost per
item
Number
Requested
Total Cost of Request
1 set
$5,500
1
5,000
1,000
1
1,000
100
24
2,400
5,000
1
5,000
5,000
1
5,000
5,500
5,000
* TCO = “Total Cost of Ownership” for one year is the cost of an average cost for one year. Please speak with your campus Business Officer to obtain accurate
cost estimates. Please be sure to check with your department chair to clarify what you current budget allotment are. If equipment needs are linked to a position
please be sure to mention that linkage.
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Unit Name: Athletics
c. Technology++ Needs Not Covered by Current Budget:
NOTE: Technology; excludes software, network infrastructure, furniture, and consumables (toner, cartridges, etc)
Submitted by: Joe Hash
Title: Director of Physical Education and Athletics
Phone: x 4242
*
Priority
EQUIPMENT REQUESTED
New (N) or
Replacem
ent (R)?
Program:
New (N) or
Continuing
(C) ?
Location
(i.e Office,
Classroom
, etc.)
Is there
existing
Infrastructure
?
How many
users
served?
Has it been
repaired
frequently?
Cost per
item
Number
Requested
Total Cost of
Request
New computer for AOA/current
2,000
1
2,000
1.
Usage /
computer is too slow to meet needs
Justification
R
C
Office
Yes
One
Yes
2,000
13
26,000
2.
Usage /
Justification New computers for coaching staff
R
C
Offices
Yes
13
No
3.
Usage /
Justification
4.
Usage /
Justification
5.
Usage /
Justification
 TCO = “Total Cost of Ownership” for one year is the cost of an average cost for one year. Please speak with your campus Business Officer to obtain
accurate cost estimates. Please be sure to check with your department chair to clarify what you current budget allotment are. If equipment needs are
linked to a position please be sure to mention that linkage.
 ++Technology is (1) equipment that attaches to a computer, or (2) a computer is needed to drive the equipment.
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Unit Name: Athletics
d. Facilities Needs Not Covered by Current Building or Remodeling Projects*
List Facility Needs for Academic Year 2009-2010
(Remodels, Renovations or added new facilities) Place items on list in order (rank) or
importance.
1. Renovation of PE Rooms 200 and 201
Reason: Current carpet is the original and is disgusting. Pilates and Yoga classes use this as their
classroom so students are on the floor. Technology needs to be upgraded for use in lectures and
team meetings. Ventilation, heating and cooling need to be improved.
2. Artificial Turf on Stadium Field
Reason: There has been a huge increase in the usage of the field with the addition of men’s soccer.
The natural grass surface will not withstand the current usage in the fall. Turfing the field will
allow for a huge increase in usage and let us make the field available to community groups.
Total Cost of Request
50,000
800,000
3. Renovate Baseball Field Turf
Reason: Current grass field is in horrible shape and has very poor drainage.
150,000
4. Replace Lights in Fieldhouse
Reason: Currently around one-third of the lights are out in the fieldhouse. This is EXTREMELY
unsafe for baseball and softball practices.
25,000
5. Renovate Softball Field Turf
Reason: Current grass field is in horrible shape and has very poor drainage.
100,000
6. Renovate Track
Reason: The track is in terrible shape. There is buckling caused by root damage and the track is
extremely worn as it has not been resurfaced in well over a decade.
250,000
*Please speak with your campus Business Officer to obtain accurate cost estimates and to learn if the facilities you need are already in the planning stages.
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Unit Name: Athletics
e. Professional or Organizational Development Needs Not Covered by Current Budget*
List Professional Development Needs for Academic Year 2009-2010 Reasons
might include in response to AUO assessment findings or the need to update skills.
Please be as specific and as brief as possible. Some items may not have a cost per
se, but reflect the need to spend current staff time differently. Place items on list
in order (rank) or importance.
1. Coaches Association Dues
Reason: Each coach is required to join their state coaches association. Currently
each coach pays for this from money they have fundraised.
2. Travel for Coaches to Conference, Regional and State Meetings
Reason: Currently paid for out of money each coach fundraises.
3. Athletic Director Attendance at CCCAA State Meeting
Reason: Currently paid out of fundraised accounts.
Cost per
item
200
Number
Requested
Total Cost of Request
10
2,000
10
5,000
1
3,000
500
3,000
4.
Reason:
5.
Reason:
6.
Reason:
*It is recommended that you speak with Human Resources or the Management Association to see if your request can be met with current budget.
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Unit Name: Athletics
f. OTHER NEEDS not covered by current budget
List Other Needs for Academic Year 2009-2010
Please list/summarize the needs of your unit on your campus below. Please be as
specific and as brief as possible. Not all needs will have a cost, but may require a
reallocation of current staff time. Place items on list in order (rank) or importance.
1. Stadium Lighting
Reason: Current lighting system is unusable in wet weather due to its poor
condition.
2. Replace Gym Lighting
Reason: Current lighting is insufficient for intercollegiate play.
3. Repair the Swimming Pools
Reason: Athletic training and rehabilitation use, instructional use, student use and
community use
4. Exercise Bicycles
Reason: Most of the current exercise bicycles are old, in poor condition and
beyond repair. They are used in the rehab of student athlete injuries
Cost per
item
Number
Requested
Total Cost of Request
1
15,000-20,000
1
5,000
15,00020,000
25,000
1,000,000 1
1,000,000
5,000
25,000
5
5.
Reason:
6.
Reason:
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