Student Development Division Annual Program Review Update 2012/13
Upward Bound
Section 1 ‐ Program Information 1.0 Name of Program: Upward Bound 1.1 Program Review Authors:
Brady Reed, Shannon Walkley, Katy Keyser, and Janet Sclar
Date: October 18, 2012
1.2 Program Director Signature: Brady Reed
Date: October 19, 2012
1.3 Vice President Signature:
Date: October 19, 2012
Keith Snow-Flamer
1.4 Program mission: The mission of Redwoods Upward Bound is to prepare low-income and first-generation students for college and lifelong learning, and to help
them gain skills necessary to succeed in college life and beyond. Our mission also includes fostering unity and collaboration so that students value
themselves and the diversity of people and cultures different from their own, and are able to actualize their full potential.
1.4.1 State briefly how the program mission supports the college mission: The mission supports the college mission in that UB “serves the community” and adds to the “lifelong learning needs” of the students in its service
area.
1.4.2 Program goals: The goal of Upward Bound is to increase the rate at which participants complete secondary education and enroll in and graduate from institutions
of postsecondary education.
1.4.3 Describe how the program goals support institutional planning and goals (Strategic Plan, Education Master Plan, Enrollment Management Plan, etc.): This goal supports institutional goals by serving the lifelong learning needs of the community, increasing cultural activities at the college,
increasing communication and outreach to the community, improving basic skills success, and increasing the likelihood of students completing
their desired educational goals.
Section 2 ‐ Data Analysis 2.0 Program Staffing/Budget Data and Indicators (Past years) 12/20/2012 Page 1 Provide information to show changes over time (steady, increasing, decreasing, etc.). Insert additional rows as needed for your key performance indicators (KPI’s), such as program services, functions, student contacts, etc. 2.1 Staffing/Budget FTE Faculty and Staff FTE Additional Workforce Personnel (Dollars) Discretionary (Dollars) Other (Student Aid) Total Spent 2.2 Program Indicators Percentage of UB participants that
attend the summer program each
year.
Percentage of UB participants with
a 2.5 or better cumulative GPA at
the end of the school year.
2010/11 2011/12 3.5 FTE
11 FTE summer
$261,565
$85,261
$102,510
$449,336
3.5 FTE
8.25 summer
$275,700
$55,269
$98,200
$429,169
Observations (steady/increasing/decreasing) steady
Decreased residential staff from 40 to 30 hrs./week to save costs
Salaries and benefits increase each year (about 5%)
Able to spend more due to being underspent in 2009/10
57%
58% Steady; most students attend the summer program at least once while
a participant in Upward Bound.
86%
85% Steady; this is a good result as our objective is to make over 70%
each year.
2.3 Describe how these changes affect students and/or the program: Cutting back on residential staff hours made scheduling difficult but all duties were still accomplished as when they were working full-time.
2.4 Provide any other relevant information, or recent changes, that affect the program: Permanent staff salaries and benefits continue to go up each year, allowing less money for operational and student expenses.
Section 3 –Critical Reflection of Assessment Activities 3.0 Student Learning Outcomes & Program Outcomes Assessed in the Current Cycle (2011/2012) A. 60% of all UB participants will have achieved at proficient level during high school on state assessments in reading/language arts & math.
B. 80% of 9th, 10th, and 11th grade project participants served during each year will continue to participate in the UB project during the next school
year.
12/20/2012 Page 2 C. 65% of all UB participants will enroll in a program of postsecondary education by the fall term immediately following the expected graduation
date from high school.
D. 70% of all UB participants who enrolled in a program of postsecondary education during the fall term immediately following high school
graduation will be enrolled for the fall term of the second academic year. 3.1 Summarize the conclusions drawn from the data and the experience of staff working to achieve the outcomes: The program has achieved all of the outcomes for the past three assessment cycles with the exception of Program Outcome A, which was achieved
only once in the last three assessment years. The lack of reaching Outcome A may be partially due to the fact that we admit high school juniors
and that this is the last year that the standardized tests are taken. It may also be attributed to the fact that CA standardized tests are out-of-sync
with high school curriculum. Nonetheless, UB may still need to do more to provide intervention and support for students to improve on these tests.
The achievement of meeting or exceeding our other outcomes can be attributed to providing intensive advising and tutoring during the school year,
encouraging and providing assistance for students to pursue a rigorous college-prep curriculum, and offering an academic residential summer
program that simulates a college experience.
3.2 Summarize how assessments have led to improvement in Student Learning and Service Area Outcomes: By assessing outcomes and progress toward outcomes each year, we are able to see the effectiveness of the current services provided. It has shown
us that we are doing well in helping students prepare and access postsecondary education. Some of the activities that have helped students persist
in the program and on to college include college tours, tutoring, one-on-one advising, mentoring and summer academic/residential programming.
3.3 (Optional) Describe unusual assessment findings/observations that may require further research or institutional support: Section – 4 Evaluation of Previous Plans 4.1 Describe plans/actions identified in past program reviews and their current status. What measurable outcomes were achieved due to actions completed. Actions Current Status Outcomes Cut summer residential staff hours from 40
hours a week to 30 hours a week in order to
save on costs and work more efficiently.
Completed summer 2012
Although it made scheduling more
cumbersome, all of the duties were covered
and the program was able to operate efficiently
with staff working 10 less hours per week.
12/20/2012 Page 3 Conduct a college tour utilizing a tour
company if funding allows.
Completed summer 2012
Although the cost was almost double what it
would be if done in-house, the tour company
provided a safe and stress-free experience.
Use of a tour bus allowed staff not to have to
drive long hours, and the tour provided
medical coverage which one student did need
for an emergency room visit. Other perks
included hotels with special group
accommodations, and 24/hour help line.
Change summer program from 6 weeks of
residential programming to 5 weeks of
residential and 1 week of non-residential
programming to include parents.
Completed summer 2012
The change cut the costs of the residential
program (housing and dining) by
approximately 18%. It also allowed for
orientation of new students in each service
area that included parents. This allows parents
to become knowledgeable partners in their
student’s academic goals, and reinforces
encouragement to students to pursue college.
4.2 (If applicable) Describe how funds provided in support of the plan(s) contributed to program improvement: Section – 5 Planning
5.0 Plan for Future Improvements
(2012/2013)
Based on institutional plans, data analysis, student learning outcomes, program outcomes, the assessment of those outcomes, and your critical
reflections, describe the program’s Action Plan for the 2012/13 academic year. If more than one plan, add rows. Include necessary resources.
(Only a list of resources is needed here. Provide detailed line item budgets, timelines, supporting data or other justifications in the Resource
Request).
(link to two year assessment plan)
5.1 Program Plans Action to be taken: Relationship to Institutional Plans 12/20/2012 Relationship to Assessment Expected Impact on Student Learning or Service Area Outcomes Page 4 Resources Needed Students will better
understand the steps
necessary to graduate high
school and reach their
educational goals, which
affects UB Objectives 3,
4, and 5. (Target of 80%
by first year; 90% by
second year)
Students will validate
whether or not the college
tour helped them to
narrow down or decide on
a college, which affects
UB Objectives 5 and 6.
(Target of 70% or better)
Printed or onlineaccessible CBAP
forms, and the
creation of an
online survey.
Staff time also.
Part of 2-year
assessment plan
As a result of participating
in a UB-sponsored
summer career class,
participants will have
selected or clarified their
own career goals, which
affects UB Objectives 4,
5, and 6 (and indirectly
Objective 1) . (Target of
70% or better).
A pre- and postsurvey to give to
the students at the
beginning and end
of the career class,
and staff time.
UB program
objectives
We expect to have 85% or
better completing or
updating their CBAPs; and
70% or better pursuing a
“rigorous” secondary
curriculum of study.
Printed or onlineaccessible CBAP
forms, and staff
time. Redesign the College-Bound Action Plan
to be more student-friendly,
understandable, and easily revised. Then
create a survey to determine how well
students understand the information on
their college-bound action plans.
Supports Goal 1 of both
the Educational Master
Plan and Strategic Plan
by providing help to
underrepresented
students toward
completion of their
educational goals.
Part of 2-year
assessment plan
Create an electronic survey to be given to
participants to determine if the UBsponsored college tour helped them to
narrow down or decide on a college.
Supports Ed Master Plan
Goal 1 as well as Goal 3
by using data to inform
decision-making. It also
supports Strategic Plan
Goal 5.2 by providing
increased cultural
activities.
Supports Ed Master Plan
Goal 3.1 by improving
tools for assessment as
well as Strategic Plan
Goal 1 for improving
developmental and career
technical education.
Part of 2-year
assessment plan
Supports Ed Master Plan
Goal 3.1 by improving
tools for assessment.
Survey students who participate in the
summer UB career class to determine
whether the career information helped
them select or clarify their career goals.
Add two more program indicators in
2012-13 to assess 1) Percentage of UB
participants that complete or update their
College-Bound Actions Plans each year
and 2) Percentage of UB participants
pursuing a “rigorous” secondary
curriculum of study.
12/20/2012 Page 5 A survey to give to
students after the
trip, plus staff time.
(Possible presurvey as well)
5.2 Provide any additional information, brief definitions, descriptions, comments, or explanations, if necessary. Section 6 ‐ Resource Requests 6.0 Planning Related, Operational, and Personnel Resource Requests. Requests must be submitted with rationale, plan linkage and estimated costs. Request Check One Amount Recurring Rationale $ Cost Y/N Linkage Planning Operational Personnel Money for study guides and other
X
$250/year
Yes
Ed Master Plan Goal 1:
academic resources for graduates of UB
Ensuring student success
currently attending CR
and degree completion
(Also supports UB
Objective 6)
Faculty mentors for graduates of UB
X
$3,000/year
Yes
Ed Master Plan Goal 1:
currently attending CR (pilot program) in
(potentially) Enhanced support for
($500 stipend for
area/major of interest
student engagement,
3 faculty for 2
success, and degree
semesters/year)
completion (Also supports
UB Objective 6)
Broadband upgrade needed to support the
X
Unknown
No
Strategic Plan goal 4.4 and
efficiency of technology and
3.2 (improve efficiency
communication between Eureka and
through technology and
Del Norte sites.
improve college
operational efficiencies)
Book voucher money to give to UB
X
$1,000
Yes
Often delays in financial
students who attend CR first semester
aid result in students
getting their books late.
This would help mitigate
that and supports Ed
Master Plan Goal 1.2 &
1.6
12/20/2012 Page 6 Section 7‐ PRC Response by section (completed by PRC after reviewing the program review) 7.0 The response will be forwarded to the author and the supervising Director and Vice President: S.1. Program Information: Program supports strategic planning through community support and outreach. S.2. Data Analysis: Indicators remain steady (although program budget has been reduced). Primarily grant funded programs S.3. Critical Reflection of Assessment Activities: The program has achieved all of the outcomes for the past three assessment cycles with the exception of Program Outcome A, which was achieved only once in the last three assessment years. S.4. Evaluation of Previous Plans: Completed summer 2012. S.5. Planning: Plans supports Ed and Strategic Plans and are part of their 2yr assessment plans. S.6. Resource Requests: Linked to strategic and education master plans. Reviewapproved
12/20/2012 Page 7