REDWOODS COMMUNITY COLLEGE DISTRICT
Minutes of the College Council
7351 Tompkins Hill Road, Eureka, CA, Board Room
Monday, February 7, 2011
MEMBERS
PRESENT
Mark Winter, Dave Holper, John Johnston, Alles Rebel, Jose Ramirez, Ron
McQueen, Martha Racine (phone), Becky Blatnick (phone), Jeff Marsee, Keith
Snow-Flamer, Utpal Goswami, Ahn Fielding, Roxanne Metz
MEMBERS
ABSENT
ASCR rep (1), Jolene Gates, VP of Admin Service (vacant)
CALL TO ORDER
Jeff Marsee called the meeting to order at 3:05 pm.
MINUTES
The minutes of 01/24/11 were approved as presented.
UNFINISHED
BUSINESS
INSTITUTIONAL
EFFECTIVENESS
COMMITTEE/IPM
NARRATIVE
Keith Snow-Flamer reported that at their February 3, 2011 meeting, the
Institutional Effectiveness Committee (IEC) reviewed initial drafts of BP and AP
3250 ‘Institutional Planning’.
Keith reported that the IEC also reviewed the Integrated Planning Narrative
document and that the IPM narrative had been expanded into an ‘Institutional
Planning Narrative.’
Keith noted that the IEC members were providing feedback to the ‘Institutional
Planning Narrative’ and that suggested revision were being incorporated into the
narrative in preparation for presentation to the IEC at their February 17, 2011
meeting.
The Council discussed responsibility for oversight of the IPM and related
planning processes. Keith noted that one role of the IEC would be to identify
gaps in planning and evaluation processes and recommend to College Council
strategies to address those gaps.
Utpal Goswami noted that the Integrated Planning Model served as a description
to the Integrated Planning flow chart and that overall planning included the
Integrated Planning, the Strategic Plan, etc.
Jeff Marsee suggested updating the Integrated Planning Model flowchart by
adding an Institutional Effectiveness box to the right of the Budget Planning
committee followed by a decision diamond that asks ‘actions plans linked to
budget?’ Jeff noted that the function of the IEC should be to ensure that
program planning is linked to both the budgeting and strategic planning
processes.
The Council discussed in what ways the 2008 to 2012 Strategic Plan was
reflected in the Integrated Planning process (including the Program Review and
budgeting processes). Keith noted that the relationship of the Strategic Plan to
Integrated Planning was not represented on the Integrated Planning Model.
Minutes-College Council
Page 2 of 3
February 7, 2011
Jose Ramirez suggested a flowchart be developed that reflects all institutional
planning. The integrated planning model, which outlines the annual planning
and budgeting process, would be one part of the all-inclusive institutional
planning flowchart.
Roxanne Metz noted that a strong link between the Strategic Plan and annual
planning should exist and that the IEC was working to identify and define the link
in BP and AP 3250 ‘Institutional Planning’.
Dave Holper noted that the Institutional Planning Narrative and Strategic
Planning flow chart will be integral in informing the content of the Comprehensive
Accreditation Self Study and expressed concern regarding the timeliness of
completion of the documents. Dave requested that the documents be presented
to College Council by the end of the Spring ’11 semester. Keith reported that the
IEC would be reviewing the Institutional Planning narrative on February 17th and
that following IEC review/approval, the document would be forwarded to College
Council.
INTEREST
BASED
STEERING
COMMITTEE
Keith Snow-Flamer reported that a contract had been executed to facilitate a
February 17th and 18th visitation to CR by the Center for Collaborative Solutions
(CCS).
According to Keith, on February 17th Victoria Simmons of CCS will meet with the
IBA steering committee to discuss short and long term IBA planning outcomes.
On February 18th the CCS will facilitate a six hour workshop with 25 CR
employees.
BP/AP 4020
“PROGRAM AND
CURRICULUM
DEVELOPMENT”
& AP 4022
“LOCAL
APPROVAL OF
COURSES”
Support staff reported that BP and AP 4020 and AP 4022 were submitted to
College Council by the Academic Standards and Policy Committee (ASPC).
Support staff noted that the ASPC had initially drafted the documents in 2008
and that the drafts had been edited by a management group prior to additional
review and edits by ASPC.
ACCREDITATION
SELF STUDY
UPDATE
Dr. Goswami reported that a contract had been executed in order to retain the
services of Dr. Edmund Buckley to provide assistance in the comprehensive
accreditation self study process, and that Dr. Buckley would be on campus
February 10th and 11th.
AP2435
“EVALUATION OF
PRESIDENT /
SUPERINTENDE
NT
Support staff reminded the Council that AP2435 should be distributed for
constituent review and that the feedback period was scheduled to conclude on
March 7, 2011.
A motion was made, seconded and passed unanimously to forward BP and AP
4020 and AP 4022 to constituents for a 30 day review. Feedback regarding BP
and AP 4020 and AP 4022 will be submitted for College Council’s consideration
at their March 21, 2011 meeting.
Minutes-College Council
Page 3 of 3
February 7, 2011
COLLEGE
COUNCIL TERM
LENGTHS
Roxanne Metz noted that the Managers’ Council requested feedback from the
Council regarding appropriate term lengths for College Council representatives.
Discussion included:
 Participation by many Council representatives is determined by position
(e.g. vice presidents, Director of HR, Academic Senate Co-Presidents)
 Term lengths regarding constituent representatives of other groups (e.g.
CSEA, CRFO) is determined by the respective constituent group
Some members of the Council noted that new Council members faced a steep
learning curve and that term lengths shorter than two years may decrease the
constituent group’s effective participation in the Council.
UPDATES/FUTUR Council members requested the following items be included in the February 14,
E AGENDA
2011 agenda:
ITEMS
 College Council and the Brown Act
 Mission, Vision, Values statements
 Policy and Procedure revision process
o Include abstract?
o Review BOT 11 step process
o Ch 1 and 2 AP responsibility
o Mutual Agreement items and the Council’s role
o Approving content versus ensuring participative governance
 Governance Document
 Grant funded faculty conversion
The meeting was adjourned at 3:50 pm
DE