Page 1 Cameron University Banner Project
Meeting Agenda and Notes
April 13, 2020
Committee/Meeting Name
Date June 15, 2009
Location Admin 201
Banner Technical Team
Time Convened 10:00 am
Recorder
Time Terminated
Julie Duncan
10:50 am
Members Present Greg Duncan, Kelly Simon, Rick Clyburn, Chase Bailey, Julie Duncan, Debbie Goode, Angela Melton, Kurt Jn Marie,
Sherry Hendrix, Dawne Massey
Members Absent Cheryl Davis
Visitors
Topics
Minutes from June
8
Update from
Sherry
Okay
Discussion, Information
Ninette has announced that we will be implementing
TouchNet before we go live.
Patch management – we need to get all patches put in before the crp’s.
No new items. Outstanding issues for SGHE
Next meeting
Data Standards
Meeting
Action Taken, Decisions, Recommendations, Time Line ePrint training
ODS
June 22.
Made a decision on how to address the odd name formats, common matching, and new ethnicity implementation.
Report lists were handed out and everyone is supposed to review these. Rick will send the list of AR reports to Ninette and ask that she provide a list to Tom of any that need to be used in Banner.
Greg is signed up for Aug. 11-12 in Rochester, NY. Should a functional lead attend as well? We believe this allows the
Decided to see if Katia Mayfield can do this. person to put reports on the server so someone else can view them.
SGHE will be performing a remote ODS PROD install this The PROD database doesn’t exist. Where will this point to?

Page 2 Cameron University Banner Project
Meeting Agenda and Notes
April 13, 2020
Topics
Banner related purchases
Round 2 data conversion
Shared tables/rules/forms
Cognos named users and training schedule
Discussion, Information week as well as upgrading the TEST and PROD installs to the most current version
Sherry found a sample of maintaining the rules and tables from another manual and opened it up for discussion.
Discussed document.
Data standards team definition should be “who determines shared standards.” Functional team leads will be the ones who ensure data quality and integrity across the system.
Debbie is going to ask to increase the working owner license so that we have backups. We may need more report studio options. We’ll learn more about all of this next week after
Greg and Chase have some training.

Nolij – received sole source today – P.O is underway

Cognos Administrator license –c hecking on pricing

Completed 6/11/09 conference call w/ Laurene,
Duane and Kelli

(6/15) Greg is copying sunfire IFAS/IRISDB to sunray IFAS/IRISDB using 6/12 backup

ILTs have until close of business on 6/23 to enter data into PPRD

6/24 PPRD cloned to CONV

6/29/09 from 9 – 9:30: Scrum meetings

6/26 – GP extracts must be in outbound directory

6/29 – GP load by Kelli Flynn

7/2 – HR, FI and ST extracts must be in outbound directory

7/6 – HR load by Laurene Farley

7/6 – FI load by Kelli Flynn

7/6 – ST load by Duane Thowe

7/10 – AD extracts must be in outbound directory
Action Taken, Decisions, Recommendations, Time Line
Sherry will find out more. This question has been sent to
Mike before but we haven’t had an answer.
Cameron needs the pre-install checklist.
Decided that the information was good. Change
“representative” to “functional team lead” in all paragraphs.
We need to ask Paul if we can transfer licenses. One option might be for IT to learn it and then after training eventually transfer the licenses to the functional leads.
Continue to use the completed extracts spreadsheets during round 2.

Page 3 Cameron University Banner Project
Meeting Agenda and Notes
Topics Discussion, Information

7/13 – AD load by Laurene

7/13 – 7/17 SGHE will have tasks to check; Chase will be notified when TEST can be re-cloned
No exceptions to the minutes. Pre-Round 2
Conversion meeting
Common Matching No further discussion.
Workflow We need a prioritized list of what Juddson should consider working on.
April 13, 2020
Action Taken, Decisions, Recommendations, Time Line
Debbie will take this to the ILT.
Furniture
Task Lists
Debbie
Staples is compiling the quotes.
Debbie is going to review these.
Tech Team &
ITL
Update critical programs and third party software for ILT meeting in the near future
Continue to update:
W:\workgrps\its_share\Banner\BANNER Data handling.docx – OSRHE info needs to be added and which DBs it will be reported from
Data cleanup - ongoing process Tech Team &
Functional Areas
Julie Status of implementing new ethnicity codes - complete Remove from list.
Tech Team
Dawne
Tech Team &
ITL
Tech Team
Debbie
Decision re: no mods to Baseline Banner: possibly w/ the exception of fed & state mandates??
Waiting on Tom’s guidance from John McArthur re: OSRHE mandate change in preliminary enrollment reporting
Add all changes for Round 2 data conversion to spreadsheet Kurt posted at:
W:\workgrps\its_share\banner\error tracking
Research best practices for keeping 3 rd party software in sync with Banner upgrades and patches
Update Milestone Certification & keep up-to-date
Remove from list. This has been set up.

Page 4 Cameron University Banner Project
Scott & Debbie Physical Facilities needs a key control system
Meeting Agenda and Notes
Scott & Debbie Printer in Library for CRP: 9/1-9/3 & 9/22-9/24
Tech Team
Workflow
Candidates
Julie started a Go-Live Checklist document for things like this at w:\workgrps\its\banner
Please add to it so that we remember to do everything after each conversion. This should be our checklist of things that must be done after the conversion scripts but before we let the users in for testing. I put the one below and also that Greg needs to change the Banner ID seed number.
It will be helpful to link documents to the procedure that have the step by step process (or the instructions of what sql/shell program needs to run to do it) just in case someone wasn’t there that normally does it.
Anyone have a clue how to create a link and it goes to a separate Word document?
Purchasing
Entry of new employee or modification of existing employee from HR to
User Mgmt
Patch management procedures documented and request form. Greg, Chase &
Debbie
ILT Reviewing critical programs for go live and all programs required @ go live
April 13, 2020