Strictly Confidential
Sultan Qaboos University
Faculty Contract Renewal Form
Part A: (To be completed by Faculty)
(Please fill in this form electronically and submit a hard copy to the HoD, duly signed by all concerned.)
Name:
Age:
ID No.
College:
Highest
Qualification:
Position:
Specialization:
Dept.:
Institution and Country
of Graduation (of highest
qualification):
Date of Appointment:
Expiry Date of current Contract:
I wish to renew my contract.
I do not wish to renew my contract.
If you do not wish to renew your contract, please share your reasons.
If you wish to renew your contract, please complete this form.
For how long do you wish to renew the contract?
3 years
2 years
Dates of Last 3 Contracts (where applicable)
Start Date
[1]
[2]
[3]
1.
(a)
1 year
Completion Date
ACADEMIC ACHIEVEMENTS
Courses Taught and Student Evaluation of Teaching
In this section, describe your contribution to the academic development of your Department and
College as well as SQU. This may include teaching (teaching loads, courses, course development,
number of students, supervision of postgraduate students), development of teaching management
(online courses, appraisals, student advising), training of other faculty or technical staff, etc.
Office of the Deputy Vice Chancellor for Academic Affairs & Community Service- Faculty Contract Renewal Form- English
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i)
Student Evaluation of Teaching
Number of Students
Course
Code
Course Title
Year/
Semeste
r
No. of
Registered
Students
No. of
Students
completed
the form
Overall,
this
instructor is
a good
teacher
(Mean
score out of
4)
Summary:
Overall
Score
(Mean
score out
of 4)
Average Grade Point
Course
Departmen
t
College
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Office of the Deputy Vice Chancellor for Academic Affairs & Community Service- Faculty Contract Renewal Form- English
Strictly Confidential
(b) Observation of Teaching by Peers
Done
Not done
If done, indicate the courses observed, dates of observation and briefly describe steps taken to
improve teaching following peer observation.
No.
Dates of
Courses observed
Steps taken to improve teaching
observation
1.
2.
3.
4.
5.
(c) Development of Teaching Materials and Curricula
Participation in course development, proposals for new textbooks, proposal for assessment methods
and preparation of course handouts etc.
i) Course(s) developed
ii) Program(s) developed
iii) Curricula revision
iv) Proposal for new textbooks
(d)
Development of Delivery of Teaching
i) Using technology in teaching
ii) Diversity in teaching
iii) Attendance at training courses that are related to teaching
(e)
Additional Evidence of Excellence in Teaching
Office of the Deputy Vice Chancellor for Academic Affairs & Community Service- Faculty Contract Renewal Form- English
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Strictly Confidential
i) Award for excellence in teaching
ii) Letter of recommendation for excellence in teaching
iii) Any other (elaborate).
(f)
Evidence of Scholarly Activities in Teaching
List publications or other scholarly activities specifically for teaching/pedagogy.
(g) Academic Supervision
The student's name, year, the title of the application, the role (supervisor, co-supervisor, member of
examination committee) should be mentioned.
i) Supervision of Graduation Project of Undergraduate Students:
No.
Name
Year
Title of application
1.
2.
3.
ii) Supervision of Postgraduate Students
No.
Name
Year
1.
2.
3.
(h)
Title of application
Role
Role
Participating in/Organizing Scientific Trips for Students
1.
2.
(i)
Student Academic Advising
i)
Number of Advisees for each academic year.
ii)
Number of advisees on probation for each academic year.
Office of the Deputy Vice Chancellor for Academic Affairs & Community Service- Faculty Contract Renewal Form- English
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iii)
2.
Specific contributions to students on probation.
RESEARCH
(a) Published Research in Refereed Journals (during the past three years)
Write up a summary of your creative output. This may include journal publications, books, book
chapters, research grants or consultancies, patents.
List titles of all publications indicating if peer-reviewed or non-peer-reviewed, indexed etc. Include
names of all authors in the order that they appear in the publications, year of publication or the date
of acceptance, name of the journal, volume, issue and page numbers. In case of accepted
publications, a copy of the letter of acceptance should be included.
(b) Scientific Books (including Peer and Non-Peer Reviewed), Chapters in Books
and Translated Books.
List all names of authors as written in the book cover, year of publication, title of the book, and the
name of the publisher
(C) Conferences, Seminars and Forums
Include personal exhibitions and all the work handled academically. List all names of authors, date
of participation, topic of the research, details and venue of the conference.
(d) Thesis Discussion
(e) Technical Report (Self-study report, a proposed research project, standing or
ad hoc committee’s report)
List all the names of the authors as written in the report cover, year, title of the report, and to whom
it was submitted.
(f)
Strategic and External Research Grants
List all names of the authors as set out in the funding form, year, and the title of the project, name
of the organization funded and funding value. Clearly indicate your role (PI, coPI, co-investigator.
Office of the Deputy Vice Chancellor for Academic Affairs & Community Service- Faculty Contract Renewal Form- English
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(g) Internal Grant (from SQU Budget)
List all names of the authors as set out in the funding form, year, title of the project, and the value
of the funding. Clearly indicate your role (PI, Co-PI, Co-investigator).
(h) Consulting and Research Contracts
List all names of the authors as set out in the consulting form, year, title of the project, beneficiary,
and contract value. Clearly indicate your role (PI, Co-PI, Co-investigator).
(i)
Collective Exhibition
1.
2.
(j)
Additional Evidence of Excellence in Research
i)
Award for excellence in research.
ii)
Letter of recommendation for excellence in research.
iii)
Any other scientific contributions (elaborate).
3.
UNIVERSITY, CAREER AND COMMUNITY SERVICES
Describe here the contributions you made, during the past three years, to the development of SQU
as an institution, administrative duties, workshops of general interest, services or extension work
done outside SQU for the Omani Society or scientific community. This may include participation
or leadership in national panel, committees, review of research grants, editorial duties
(a) University, National and International Committees
Include role such as chair, co-chair, rapporteur, etc.
#
1
2
3
Name of Committee
Date
Office of the Deputy Vice Chancellor for Academic Affairs & Community Service- Faculty Contract Renewal Form- English
Duties
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(b) College Committees
#
1
2
3
Name of Committee
Date
Duties
Date
Duties
(c) Departmental Committees
#
1
2
3
Name of Committee
(d) Services Rendered to Local, Regional or International Community
Please give details.
i)
Training and Workshops Conducted
ii)
Consultations
iii)
Public Lectures
iv)
Articles in Newspaper(s)
v)
Research Reviewed
vi)
Membership of Editorial Board(s)
vii) Others (please specify)
Faculty Signature: ___________________________
Date: ______________
Office of the Deputy Vice Chancellor for Academic Affairs & Community Service- Faculty Contract Renewal Form- English
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PART B (To be discussed and completed by the Departmental Recruitment
Committee)*
* To be guided by the Promotion`s Regulations in terms of procedures and memberships.
(Please fill in this form electronically and submit a hard copy to the Dean, duly signed by all concerned.)
ACADEMIC ACHIEVEMENTS
(a)
Teaching (during the past three years)
Exceeds Expectation
Meet the requirements
Needs Improvement
Unsatisfactory
Needs Improvement
Unsatisfactory
Highlight areas to be improved (if any):
(b)
Research (during the past three years)
Exceeds Expectation
Meet the requirements
Highlight areas to be improved (if any):
(c) University, Career and Community Services (during the past three years)
Exceeds Expectation
Meet the requirements
Needs Improvement
Unsatisfactory
Highlight areas to be improved (if any):
(d) Interpersonal relationship
i.
With colleagues:
Excellent
Good
Weak
Good
Weak
Good
Weak
ii. With superior:
Excellent
iii. With subordinates:
Excellent
Office of the Deputy Vice Chancellor for Academic Affairs & Community Service- Faculty Contract Renewal Form- English
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(e) Others (during the past three years)
Please add any other information that may reflect on the performance of the faculty.
(f)
Suggested Areas of Improvement
Recommendation of the Departmental Recruitment Committee:
Renewal not recommended
How many years?
One year
Renewal recommended
Two years
Three years
Signature of Committee Rapporteur: __________________
Date: ___________
Signature of Head of Department: __________________
Date: ___________
Office of the Deputy Vice Chancellor for Academic Affairs & Community Service- Faculty Contract Renewal Form- English
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Strictly Confidential
PART C (To be completed by the College Board or it`s Delegate)*
* It could be delegated to the College Contract Renewal Committee, College Recruitment Committee, or College Executive
Committee, and to be guided by the Promotion`s Regulations in terms of procedures and memberships.
ACADEMIC ACHIEVEMENTS
(a)
Teaching (during the past three years)
Excellent
(b)
Satisfactory
Satisfactory
Needs Improvement
Unsatisfactory
University, Career and Community Services (during the past three years)
Excellent
(d)
Unsatisfactory
Research (during the past three years)
Excellent
(c)
Needs Improvement
Satisfactory
Needs Improvement
Unsatisfactory
Interpersonal relationship :
i.
With colleagues:
Excellent
Good
Poor
Good
Poor
Good
Poor
ii. With superior:
Excellent
iii. With subordinates:
Excellent
(e)
Others (during the past three years)
(f)
Need of the Department and College for Faculty
Please assess the need of the department for the faculty based on the ability to replace or
Omanize before the end of the contract
High
Average
Below average
Office of the Deputy Vice Chancellor for Academic Affairs & Community Service- Faculty Contract Renewal Form- English
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(g) Confirm if the areas of improvement have been jointly discussed by the Dean & HoD with
the faculty.
Concerned HOD (signature&date) __________________
Dean (signature&date) ______________________
RECOMMENDATION
Signature
Date
Committee Rapporteur
Dean
RECOMMENDATION OF DEPUTY VICE CHANCELLOR FOR ACADEMIC
AFFAIRS & COMMUNITY SERVICE
Approved
Signature:
Not approved
Date:
Office of the Deputy Vice Chancellor for Academic Affairs & Community Service- Faculty Contract Renewal Form- English
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