Academic Standards Committee Meeting
Minutes
August 31, 2012
In Attendance: Bob Boyles, Dan Burgard, Debbie Chee, Ken Clark, Kelli Delaney, Greg Elliott, Karl
Fields, Duane Hulbert, Robin Jacobson, James Jasinski, Kristin Johnson, Daniel Laesch, Jan
Leuchtenberger, Martins Linauts, Sarah Moore, Isaac Olson, Lori Ricigliano, Don Share, Brad
Tomhave, Landon Wade, Ann Wilson, and Brendan Lanctot (Senate liaison)
Organization: Brendan Lanctot, the Faculty Senate liaison to the ASC, convened the meeting at
4:00pm. Kristin Johnson and Don Share volunteered to serve as chair. Kristin will be the chair in
the fall semester and Don will be the chair in the spring semester. The committee decided to
rotate secretarial duties among its members. Debbie Chee went first.
Charge: Lanctot did not have the charges for the ASC from the Faculty Senate yet. Sarah Moore
anticipates a charge to look into the class schedule. We will have the charges from Faculty
Senate for the next meeting.
Business
Membership of the petitions subcommittee during the fall semester: The petitions
subcommittee will meet for an hour on Wednesdays at 11:00am. Sarah Moore urged that some
members of the petitions subcommittee attend the meetings of the policy subcommittee to
insure coordination between the two bodies. The following individuals volunteered or were
appointed to the petitions subcommittee for the fall semester:
FACULTY
1. Bob Boyles/Ann Wilson
2. Ken Clark
3. Karl Fields
4. James Jasinski
5. Jan Leuchtenberger
6. Sarah Moore
7. Don Share (spring chair)
8. Bianca Wolf (fall only)
STUDENTS
1. Daniel Laesch
2. Isaac Olson
STAFF
1. Debbie Chee
2. Brad Tomhave
3. Landon Wade
Note: Jill Nealey-Moore will join the Committee in the spring.
Membership of the policy subcommittee during the fall semester: The policy subcommittee
will meet for an hour every other week on Thursdays at 8:30am. The following individuals
volunteered to the policy subcommittee for the fall semester:
FACULTY
1. Dan Burgard
2. Ken Clark
3. Greg Elliott
4. Duane Hulbert
5. Robin Jacobson (fall only)
6. Kristin Johnson (fall only/fall chair)
7. Martins Linauts
8. Sarah Moore
9. Ann Wilson (fall only)
STUDENTS
1. Daniel Laesch
2. Isaac Olson
STAFF
1. Debbie Chee
2. Lori Ricigliano
3. Brad Tomhave
4. Landon Wade
Petitions subcommittee report. Tomhave reported of the activity of the petitions
subcommittee from 03/28/2011 to 08/29/2012.
The Petitions Sub-Committee met 15 times since the last petitions report submitted in
April: April 3, April 10, April 17, April 24, May 1, May 8, May 24 (also the undergraduate
sanction meeting), June 5 (also the graduate sanction meeting), June 20, July 5, July 13, July 26,
August 17, August 24, and August 29. During the dates covered by this report, the following
actions were taken:
4
12
2
10
1
1
1
12
1
11
1
4
6
5
Approved Late Adds
Approved Reinstatements or Readmissions after Suspension or Dismissal
Denied Reinstatements or Readmissions
Approved Re-Enrollments from a Medical Withdrawal
Denied Change of Dismissal Period from Year to Semester
Denied Request to Rescind Sanction
Approved Change of Grading Option from Pass/Fail to Graded
Approved Registrations with Schedule Conflicts
Denied Registration with a Schedule Conflict
Approved Medical Withdrawals
Approved Emergency Medical Withdrawal
Approved Waivers of the “Last 8 Units Rule”
Approved Second Attempts at Repeating a Course
Approved Waivers of the “6-Year Rule”
2
1
3
1
1
1
4
5
2
91
Approved Waivers of Minimum GPA for Independent Study
Denied Waiver of Minimum GPA for Independent Study
Approved Transfers of Community College Credit as Upper-Class Student
Denied Transfer of Community College Credit as Upper-Class Student
Approved Application of Alternate Classes to Foreign Language Requirement
Approved Withdrawal Without Record after the Deadline
Approved Withdrawals with W Grade After Automatic W Period
Denied Withdrawals with W Grade After Automatic W Period
Denied Miscellaneous Petitions
Total Petitions
Registrar Approved:
Preview Team Approved:
Sub-Committee Approved:
Total Approved:
06
15
56
77
Sub-Committee Denied: 14
Total Petitions: 91
For the year, 263 petitions were acted upon with 209 approved and 54 denied. (For
comparison, last year 227 petitions were acted upon with 186 approved and 41 denied.
Please note the 70 undergraduate sanctions levied on May 24, 2012, were reported separately
and the graduate student sanctions taken on June 5 are not similarly reported. For the
Committee’s reference, 3 graduate students were continued on probation and 1 was dismissed.
Authority delegated to Office of the Registrar and Petition Preview Team. Tomhave emailed a
document (Appendix A) to the committee that specified powers that in the past have been
delegated by the ASC to the Office of the Registrar and to the Petition Preview Team. ASC voted
to delegate authority on the document to the Office of the Registrar and the Petition Preview
Team.
Hearing Boards: Sarah Moore reminded the committee that the ASC is charged to hold hearing
boards throughout the year to determine findings and sanctions if necessary. Often hearing
boards are convened for academic integrity violations. Hearing boards are also convened if a
student requests one. Members of the hearing board come from ASC.
Ken Clark moved to adjourn the meeting. Karl Fields seconded.
Minutes taken by Debbie Chee
Appendix A
ACADEMIC STANDARDS COMMITTEE
UNIVERSITY OF PUGET SOUND
AUTHORITY DELEGATED TO THE OFFICE OF THE REGISTRAR
Fall 2012 – Summer 2013
Draft for Consideration at Committee Meeting on Friday, August 31, 2012
1. PETITION PREVIEW TEAM.
The Registrar may convene a “Petition Preview Team” asking the Associate Academic Dean who
serves on the Academic Standards Committee and the Director of Academic Advising to join in a
review of petitions submitted by students to the Academic Standards Committee. If the Preview
Team unanimously finds that it is reasonable to expect that the Petitions Sub-Committee would
approve a particular petition and that the Sub-Committee would not object to the Preview Team
doing so, then the Preview Team may approve that petition. (The Preview Team’s primary task
is to relieve the Petitions Sub-Committee of work on ordinary issues for which the SubCommittee has a history of approval.)
In delegating the authority to approve, the Academic Standards Committee reserves the
authority to deny a petition to the Petitions Sub-Committee.
2. MINIMUM GRADE POINT AVERAGE FOR INDEPENDENT STUDY.
The Registrar may approve a petition for the waiver of the minimum grade point average
required for an independent study provided:
The independent study will be supervised by the student’s major department as indicated
by department code for the independent study and by the supervising instructor’s
department affiliation.
The student’s cumulative grade point average is 2.67 or higher.
The student has maintained good academic standing.
The student’s major grade point average is 3.00 or higher.
The student has instructor and advisor support.
The independent study instructor had another class with the student in which the student
earned a grade of ‘B’ or higher.
The Independent Study Contract and all required supporting documents complete the
requirements described in the Independent Study Policy.
Academic Standards Committee
Delegated Authority
Fall 2012 - Summer 2013
Page 2
3. LATE ADD.
The Registrar’s Office may extend a grace period up to the end of the 2nd week of the Fall or
Spring semester to allow a student to register for a course without completing a Late Add
Petition provided:
The student or instructor made arrangements with the Registrar’s Office to do so on or
before the last day to add.
The student has been attending the class in question since either its first or second meeting.
In the judgment of the Registrar’s staff member, the student has a good reason for not
having registered on time.
Following the 2nd week of class, a student may only register with an approved Late Add
Petition. The Registrar may approve such a petition provided:
The student has no prior Late Add Petition.
The student presents a reasonable explanation for not having registered on time.
And, the student is:
Changing sections of a previously registered class.
Changing levels within a Chemistry, Computer Science, Mathematics or Foreign
Language sequence.*
Registering for a course required for graduation in the current or subsequent term.
Complying with an Academic Improvement Plan or Performance Agreement.
Registering to fulfill scholarship requirements.
Registering for a co-op or internship provided the coordinator verifies that because of
the placement process earlier registration could not be accomplished. (It is not always
possible for the work calendar at the placement site to correspond to the University’s
academic calendar.)
*NOTE: The “drop-back” period in departments with sequential courses is about a month to
allow students and faculty time to properly assess a student’s placement. No petition is
required within this period.
Academic Standards Committee
Delegated Authority
Fall 2012 - Summer 2013
Page 3
4. REGISTRATION FOR COURSES HAVING A TIME CONFLICT.
Given compelling circumstances, the Registrar may approve a petition to register for courses
having time conflicts in the following combinations:
Lecture class and a day of another lecture class provided the student avoids the conflict by
attending another section of that class.
Lecture class and a portion of a lab class provided the lecture is fully attended and the
missed lab is made-up at another specified time.
Lecture class and a portion of a Music performance group provided the lecture is fully
attended and the performance is made-up with another group, attended late, or missed on
only one day.
Lecture class and a portion of a PE activity provided the lecture is fully attended and the
missed PE activity will be made-up at another specified time.
Lecture class and a portion of a studio Art class provided the lecture is fully attended and
the missed studio is made-up at another specified time.
Lecture class and a portion of a Business Leadership Seminar provided the lecture is fully
attended and the missed Seminar is made-up at another specified time.
Two studio Art classes provided one is fully attended and the missed portion of the other is
made-up at another specified time.
Lab class and a PE or Music activity provided the lab is fully attended and the activity will
accommodate the lab.
Note: CRDV 203 Career Awareness is an activity course but is to be considered a lecture
course in this context.
The Registrar may also approve a petition for courses having time conflicts to help a student
who is a victim of circumstance resulting from a faculty-initiated course schedule change to
include a student who is changing class levels in science or language.
The Academic Standards Committee reserves the authority to deny any time conflict petition
and to consider petitions in the following circumstances:
Two conflicting lecture classes.
Lecture class and a full lab.
In such cases, exceptional and compelling circumstances must be presented with support from
the instructors that overcomes the Committee’s natural reluctance to approve a petition that
may result in the instructor having to teach what could become an additional section and that
may also result in the student being deprived of an appropriate educational experience.