College of Nursing
Sultan Qaboos University
Doc No: SQU/CON/CQAC/
Issue:
Rev:
Date:
DEPARTMENT/ORGINATOR: COLLEGE OF NURSING –CLINICAL TRAINING COMMITTEEE
√
DOCUMENT:
Policy
Guidelines
DOCUMENT NAME: POLICY ON ACCOMPANYING STUDENTS WHEN
TRAVELLING TO CLINICAL PLACEMENT SITES
DOCUMENT TYPE:
ADMIN
POLICY IS IN EFFECT FROM
√
ACADEMIC
POLICY APPROVED
BY
CLINICAL
RESEARCH
After approval in College Board
SIGNATURE
[CHAIRPERSON]
COMMITTEE/DEPARTMENT
POLICY PREPARED BY
√
CLINICAL TRAINING
COMMITTEEE
Dr. Joshua
DATE
10TH/03/2013
30TH/05/2013
Minute # 50
COLLEGE BOARD
AMENDMENTS
Date
Page(s)
Comments
N/A
N/A
N/A
Approved by
(Name& Designation)
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
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College of Nursing
Sultan Qaboos University
Doc No: SQU/CON/CQAC/
Issue:
Rev:
Date:
CONTENTS
1. PURPOSE OF THE DOCUMENT:
To streamline the policy on accompanying students when travelling to community service
and clinical placement sites.
2. SCOPE
The policy delineates the responsibilities of the course coordinator, clinical instructors and
students in regard to accompanying students when travelling to community service and
clinical placement sites.
3. DEFINITIONS/ABBREVIATIONS






SQU: Sultan Qaboos University
CIs: Clinical Instructors
CON: College of Nursing
SCGL: Student Clinical Group Leader
HoD: Head of Department
CTC: Clinical Training Committee
4. CRITERIA:
Applies to situations when students are travelling to community service or clinical
placement sites outside of SQU campus.
5. THE DOCUMENT
The Policy on Accompanying Students Traveling to Community Service and Clinical
Training Sites
a. All students traveling outside of SQU campus for clinical training using University
transport services should be accompanied by the assigned CI during the first week of
clinical.
b. All students travelling outside of the SQU campus for field trips, study tours or
community service using University transport services must be accompanied by at least
one assigned faculty.
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College of Nursing
Sultan Qaboos University
Doc No: SQU/CON/CQAC/
Issue:
Rev:
Date:
c. Students (male or female) with personal transportation are allowed to travel to clinical
sites by themselves without being accompanied by CON CI.
d. Each course coordinator should make sure that each clinical group traveling outside of
SQU using University transport services has a selected male and female student clinical
group leader (SCGL).
e. The course coordinator, CI and SCGLs should exchange GSM phone numbers to ensure
timely communication (such as bus delays, and other incidents).
f. The SCGLs are responsible for ensuring that the bus departs on time and as per course
requirements and regulations.
g. The SCGLs are responsible for ensuring and monitoring discipline on the bus.
h. The SCGLs should report to the CI and course coordinator any behavioral, time
keeping, driver and other related issues.
i. The CI and respective clinical student group should be available to meet at the clinical
area at the start and end of clinical day in a designated venue to monitor attendance
and punctuality.
j. The course coordinator should follow existing college policies and structures to
address persistent student behavioral and other issues that occur on the bus.
k. CIs can travel on the same bus with students when going to clinical sites after the first
week of clinical if they prefer to do so.
l. Accompanying students on the bus is not mandatory after the first week of clinical.
m. The course coordinator is responsible for receiving feedback from students, SCGLs and
CIs about issues related to transportation to clinical sites and should report such issues
to the HoD.
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College of Nursing
Sultan Qaboos University
Doc No: SQU/CON/CQAC/
Issue:
Rev:
Date:
n. The HoD will compile a timely report of all transportation related issues for all courses
in the department and forward it to the Assistant Dean Training & Community Service,
Clinical Training Committee (CTC), and the Director of Administration.
6. RESPONSIBILITY







Director of Administration (Transportation)
Assistant Dean Training & Clinical Service (Monitoring and Evaluation)
Clinical Training Committee (Revisions, Monitoring and Evaluation)
HoD (Monitoring Implementation)
Course Coordinator (Implementation and Feedback)
Clinical Instructors (Implementation and Feedback)
Student Clinical Group (Leader Implementation and Feedback)
7. REVISION OF THE DOCUMENT: N/A
8. REFERENCE TO OTHER RELATED DOCUMENT: N/A
9. REFERENCE TO OTHER RELATED POLICIES/GUIDELINES: N/A
10. INDEX OF SUPPORT DOCUMENTATION/FORMS: See attachments
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