Program Assistant I/II, Air Force ROTC, Veterans Affairs & Military Programs (UCP III/IV)
Job Summary:
Under the direction of the Office of Veterans Affairs and Military Programs, the Program Assistant
I/II provides administrative and program support to Air Force ROTC (Reserve Officer Training
Corps) at the University of Connecticut (UConn). We are seeking a highly-motivated individual
dedicated to providing first-rate service to the students and the Active Duty Military Personnel in
Air Force ROTC at UConn.
This position reports to the Executive Assistant for the Office of Veterans Affairs & Military
Programs and performs duties as required by the Department Head of Aerospace Studies and
the Air Force ROTC Program.
Duties and Responsibilities:
1. Confers with and assists the Department Head and the assigned Active Duty military cadre
in the performance of program administration and activities, which may include
communicating with other University offices and/or outside agencies to clarify procedures
and request information; establishing internal administrative procedures; and
making/recommending changes to improve department’s efficiency or effectiveness
2. Performs office management duties, including initiating and tracking facilities work orders;
coordinating computer support and the transfer/retirement of University equipment;
managing necessary administrative paperwork; maintaining records and complex paper
and computerized filing system to support the department (i.e. fiscal, personnel, and
student records)
3. Compiles and submits appropriate payroll paperwork for student staff and special payroll
4. Assists the admissions process for the department, which may include responding to
general inquiries, referring as appropriate, prospective students and their families, high
school guidance counselors, and others. Facilitates the medical components of
admissions for applicants, as well as the scheduling of high school scholarship applicants
and processing required documentation
5. Serves as a resource to current students, including crosstown students, faculty, cadre
members, and others regarding the program, procedures, and requirements, as well as
matters relating to administrative policies and procedures
6. Coordinates program logistics, such as course scheduling, in conjunction with the
Registrar’s Office and ROTC cadre, arranging for the early arrival of ROTC students at
the start of the academic year, etc.
7. Provides administrative support for department staff. Examples include maintaining the
Department Head’s calendar, drafting and editing correspondence, printing PeopleSoft
course and student reports, receiving and distributing mail, and maintaining the
department’s supply closet
8. Serves as the Department’s Fiscal Officer for the Department’s University account,
managing the Department’s budget, as allocated from the Office of Veterans Affairs &
Military Programs. Assists in the preparation of the University and Foundation budget
account(s) and processes expenditures as delegated. Ensures timely and accurate
financial reallocations. Provides financial reports as required.
9. Maintains and monitors student records, including monitoring student progress towards
AFROTC criteria and University matriculation requirements as well as maintaining the
permission number database for department classes
10. Plans and coordinates outreach programs and conferences, such as new student
orientation, Career Day, Commissioning ceremony, guest speakers, student meetings,
and ROTC program events.
11. Writes and/or edits informational and promotional materials, including the department
website, for use in outreach activities, requiring an understanding of the Aerospace
Studies Department and Air Force ROTC
12. Compiles data, which may be computerized, based on research techniques and statistical
compilations, requiring an understanding of the program objectives and procedures and
the ability to evaluate data sources
13. Compiles and maintains collection of resource materials and program information,
including historical data regarding program production, scholarship data, and other
statistical data relating to the operation of the program
14. Acts for and represents the Department Head to other University offices, the public or
outside agencies on a wide range of administrative matters, as assigned
15. Is responsible for special projects, which may be short-term or on–going, and which
require technical knowledge and understanding of the program
16. Performs related duties as required by the Department Head or supervisor
Minimum Qualifications:
To be considered for the Program Assistant I level:
1. Bachelor’s degree or equivalent combination of education and experience
2. Minimum of one year experience in a responsible administrative support position, which
demonstrates knowledge of administrative methods.
To be considered for the Program Assistant II level:
1. Bachelor's degree
2. Minimum of three years related experience, which demonstrates considerable knowledge
of administrative methods and subject areas
All candidates must meet the following minimum qualifications:
3. Demonstrated ability to independently provide significant program support
4. Demonstrated ability to work independently and regularly exercise judgment regarding a
wide variety of administrative matters
5. Excellent interpersonal and organizational skills
6. Excellent writing and communication skills
7. Exceptional computer skills and ability to learn new software as required
Preferred Qualifications:
1.
2.
3.
4.
5.
Master's Degree
Experience in a higher education setting
Experience working with military-connected population or military leadership programs
Familiarity with higher education regulations, policies and procedures
Experience providing exceptional customer service
6. Adaptability to evolving job responsibilities
Appointment Terms:
This is a full-time, permanent position. Salary is commensurate with experience and includes full
benefits. Anticipated start date is June 24, 2016.
To Apply:
Please submit a cover letter, resume, and contact information of three professional references.
Screening of applicants will begin immediately and continue until the position is filled. For full
consideration, please apply by May 8, 2016. Employment of the successful candidate is
contingent upon the successful completion of a pre-employment criminal background check.
Apply online at http://hr.uconn.edu/jobs/ (Search # 2016526)
This job posting is scheduled to be removed at 11:59p.m. Eastern Time on May 15, 2016.
All employees must adhere to the State Code of Ethics which may be found at
http://www.ct.gov/ethics/site/default.asp
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The University of Connecticut is committed to building and supporting a multicultural and diverse
community of students, faculty and staff. The diversity of students, faculty and staff continues to
increase, as does the number of honors students, valedictorians and salutatorians who
consistently make UConn their top choice. More than 100 research centers and institutes serve
the University’s teaching, research, diversity, and outreach missions, leading to UConn’s ranking
as one of the nation’s top research universities. UConn’s faculty and staff are the critical link to
fostering and expanding our vibrant, multicultural and diverse University community. As an
Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications
from women, veterans, people with disabilities and members of traditionally underrepresented
populations.