LOS ANGELES COMMUNITY COLLEGES
PERSONNEL GUIDE B 441
LEAVE – Personal Necessity
ISSUE DATE:
ISSUED BY:
SERVICE:
CHANGES:
8-6-86
Office of Personnel Operations
Certificated
Note added to indicate that provisions apply
To management personnel only.
REPLACES:
PG B441 (5-18-77)
DISTRIBUTION: General (See PG: B339 for decoding)
Personal Necessity Leave for Certificated Personnel
(NOTE: The provisions of this guide apply to certificated management
personnel only. Represented employees are covered by the bargaining
unit contract.)
1.
Definition. Personal Necessity Leave of absence is a paid leave
granted to permit an employee to be absent without loss of pay when
the specific conditions or events (see below) require the personal
attention of the employee during his assigned hours of service and
involve circumstances the employee cannot reasonably be expected to
disregard.
2.
Requirements
a. Status: Employee must hold other than temporary or substitute
status only at the time of the leave, or be in substitute status
ahich qualifies for illness pay.
b. Service: No prior service is required for those with regular
status. Service in prior status is required for substitutes.
3.
Length of Leave. Leave may be requested for one or more hours of
absence. The total paid hours allowed in any one academic year shall
not exceed the equivalent of six days for contract employees, or the
equivalent of three days for substitute personnel.
4. Compensation. Full salary will be paid upon approval for all hours
of absence for .which proper certification is made which do not
exceed the above limits and which do not exceed the total full-pay
illness balance of the employee. All hours paid will be deducted
from the full-pay illness balance of the employee.
I
5.
Qualifying Events. The following are those events which may be used
as a basis for requesting personal necessity leave:
a. (1*)
Bereavement. The death of a mother, grandmother, father,
grandfather, grandchild of the employee or of the spouse,
mother-in-law, father-in-law, husband, wife, son, daughter,
brother or sister, or any relative living in the immediate
household of the employee. This benefit is in addition to any
days of paid leave granted under Bereavement Leave.
b. (2*)
Accident. An accident to any employee's person [not
covered by an illness- leave (PG B416) or industrial accident
leave (PC B417)]
c. (3*)
or to his property or to the person or property of a
member of his/her family (see "a" above), which is serious and
requires the attention of the employee during his/her assigned
hours of service.
d. (4*)
Court Appearance. Appearance in court as a litigant. (The
employee must return to work in cases where it is not necessary
for him to be absent the entire day).
e. (5*)
Witness. Appearance as a witness under an official
governmental order (not covered by witness leave,
PG B433).
"Reason" number to be indicated on Form 34-AEH-18.
(1) Each date of necessary attendance under such order, other
than the date specified in a subpoena, shall be certified to
by the clerk or authorized officer of a court or other
governmental jurisdiction; and
(2) In any case in which a witness fee is payable, such fee
shall be collected by the employee and remitted to the
Business Services Division; and
(3) The employee must return to work in cases where it is not
necessary to be absent the entire day.
f. (6*)
Family Illness. Illness of a member of the employee's
family (see "a" above).
g. (7*)
Paternity. Birth of a child.
h. (8*)
Home Protection. Necessary action taken by employee to
protect his/her domicile occasioned by a natural event such as a
flood or fire.
i. (9*)
Any other significant event, personal to the employee,
for which other paid leave of absence is not authorized, which
under the circumstances the employee cannot reasonably be
expected to disregard, and which requires the immediate
attention of the employee during his/her assigned hours of
service.
6. Limitations
a.
The total number of days allowed in one academic year for such
leave or leaves shall not exceed three days for an employee
eligible for illness pay under Board Rule 101020.11 nor six days
for an employee eligible for illness leave pay under Board Rule
101020.
b.
The days allowed shall be deducted from and may not exceed the
number of full pay days of illness or injury leave to which the
employee is entitled.
c.
Personal necessity leave shall not be granted during a scheduled
vacation or a leave of absence.
d.
Personal necessity leave shall not be granted for an employee
organization meeting, campaign meeting, strike, demonstration,
picketing, lobbying, rally, march, or any other work stoppage
activities. These are specifically excluded as reasons for
personal necessity leave.
e.
The employee is to return to work whenever it is not necessary
for him/her to be absent for the entire day.
7.
Request Procedure. Employee must fill out Form 34-AEH-18 including
specific explanation of reason for absence and file it with the
administrator of the college or division. For any anticipated
absence known in advance for reasons covered by 5d (4*), 5e(5*) and
5i(9*), the request is to be submitted prior to the absence. For all
other qualifying events the request must be submitted immediately
upon return to service.
8.
Administrator Approval. Payment for personal necessity absence
shall be made only upon certification by the employee's
administrator that the absence was due to a situation designated as
a personal necessity within the limits described above. The
administrator shall take whatever steps are necessary to be assured
that a personal necessity did exist. Requests approved and signed by
the administrator are to be retained with the payroll records of the
college division.
Reference: Admin. Guide 3286., EC 87784