INTER-OFFICE CORRESPONDENCE
LOS ANGELES COMMUNITY COLLEGES
OFFICE OF THE CHANCELLOR
TO:
Members of the Board of Trustees
FROM:
Adriana D. Barrera, Interim Chancellor
DATE:
April 23, 2014
SUBJECT:
BOARD LETTER FOR APRIL 30, 2014 MEETING
Board Meeting Location
Next week’s Board meeting will be held at the Educational Services Center. The meeting times and locations
are as follows:
Meetings
Institutional Effectiveness & Student Success Committee
Time
12:00 p.m. – 1:00 p.m.
Location
Board Room
Break
1:00 p.m. – 1:15 p.m.
Facilities Master Planning & Oversight Committee
1:15 p.m. – 3:15 p.m.
Break
3:15 p.m. – 3:30 p.m.
Convene Public Session
3:30 p.m.
Board Room
Recess to Closed Session
Immediately Following
Public Session
Hearing Room
Board Room
Institutional Effectiveness & Student Success Committee Meeting (Veres Chair, Field Vice Chair,
Svonkin Member)
The committee will meet from 12:00 p.m. to 1:00 p.m. in the Board Room. For the committee’s agenda refer to
Attachment A.
Facilities Master Planning & Oversight Committee Meeting (Veres Chair, Svonkin Vice Chair, Moreno Member)
The committee will meet from 1:15 p.m. to 3:15 p.m. in the Board Room. For the committee’s agenda refer to
Attachment B.
Please note that the Appeal Letter of Determination and the Employee Disciplinary Action that were not
heard on April 23, 2014 are being brought back for Board consideration on April 30, 2014. Those two
documents have already been provided to you; please remember to bring them to the meeting on
Wednesday.
Confidential Matters
The attached correspondence is confidential and should not be shared with other persons.
Office of General Counsel
o Enclosed for your review is the District-related Litigation Report. (Refer to Attachment C)
o Enclosed for your review is the Bond-related Litigation Report. (Refer to Attachment D)
Board Letter – April 30, 2014
Page 2 of 2
Other Matters
o Facilities Planning and Development – Enclosed for your information is a response to questions from
March 26, Committee of the Whole meeting. (Refer to Attachment E)
Please let me know should you have any questions regarding the meeting.
I.
LOS ANGELES COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES
INSTITUTIONAL EFFECTIVENESS & STUDENT SUCCESS COMMITTEE
Educational Services Center
Board Room – First Floor
770 Wilshire Boulevard
Los Angeles, CA 90017
Wednesday, April 30, 2014
ATTACHMENT "A"
12:00 p.m. – 1:00 p.m.
Committee Members
Steve Veres, Chair
Mona Field, Vice Chair
Scott J. Svonkin, Member
Bobbi Kimble, Staff Liaison
Felicito Cajayon, Staff Liaison
Renee D. Martinez, College President Liaison
Agenda
(Items may be taken out of order)
ROLL CALL
II.
PUBLIC SPEAKERS*
III.
REPORTS/RECOMMENDATIONS
A.
Accreditation Follow-up Visits (LAMC, LAVC, and LASC)
B.
Report on Stackable Certificates
C.
Report on Unprepared Students (from Student Success Scorecard)
IV.
FUTURE INSTITUTIONAL EFFECTIVENESS & STUDENT SUCCESS COMMITTEE MEETING DATES
V.
NEW BUSINESS
VI.
SUMMARY – NEXT MEETING..........................................................................................................Steve Veres
VII.
ADJOURNMENT
*Members of the public are allotted five minutes time to address the agenda issues.
If requested, the agenda shall be made available in appropriate alternate formats to persons with a disability, as required by Section 202 of
the American with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the rules and regulations adopted in implementation thereof. The
agenda shall include information regarding how, for whom, and when a request for disability-related modification or accommodation, including
auxiliary aids or services may be made by a person with a disability who requires a modification or accommodation in order to participate in
the public meeting.
To make such a request, please contact the Executive Secretary to the Board of Trustees at 213/891-2044 no later than 12 p.m. (noon) on
the Friday prior to the Committee meeting.
LOS ANGELES COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES
FACILITIES MASTER PLANNING & OVERSIGHT COMMITTEE
Educational Services Center
Board Room – First Floor
770 Wilshire Boulevard
ATTACHMENT "B"
Los Angeles, CA 90017
Wednesday, April 30, 2014
1:15 p.m. – 3:15 p.m.
Committee Members
Steve Veres, Chair
Scott J. Svonkin, Vice Chair
Ernest H. Moreno, Member
James D. O’Reilly, Staff Liaison
Nabil Abu-Ghazaleh, College President Liaison
Agenda
(Items may be taken out of order)
I.
ROLL CALL
II.
PUBLIC SPEAKERS*
III.
REPORTS/RECOMMENDATIONS/ACTIONS
A. Presentations/Initiative Reviews
District Water Use and Conservation Resolution
Van de Kamp Innovation Center Occupancy Options
Ten percent Change Order Policy
Request for Proposal (RFP) Protest Procedures
LACCD Connect Project Validation
IV.
NEW BUSINESS
V.
SUMMARY – NEXT MEETING..........................................................................................................Steve Veres
VI.
ADJOURNMENT
*Members of the public are allotted five minutes time to address the agenda issues.
If requested, the agenda shall be made available in appropriate alternate formats to persons with a disability, as required by Section 202 of the American
with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the rules and regulations adopted in implementation thereof. The agenda shall include
information regarding how, for whom, and when a request for disability-related modification or accommodation, including auxiliary aids or services may be
made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting.
To make such a request, please contact the Executive Secretary to the Board of Trustees at 213/891-2044 no later than 12 p.m. (noon) on the Tuesday
prior to the Board meeting.
m
Los ANGELES COMMUNITY COLLEGE DISTRICT
CITY• EAST• HARBOR• MISSION• PIERCE 0 SOUTHWEST 0 TRADE-TECHNICAL •VALLEY 0 WEST
MEMO
Date: April 22, 2014
To:
Facilities Master Planning and Oversight Committee:
Steve Veres, chair; Scott Svonkin, vice chair; Ernie Moreno, member
From: James O'Rei11C/~
Chief Facilities E7ecUtive
RE:
April 30, 2014 Facilities Master Planning and Oversight Committee
Please find attached materials for your review and for the Facilities Master Planning and
Oversight meeting to be held on April 30, 2014. I have included a draft water use and
conservation resolution that will be included on the agenda. Also included for your
review is the bond program's annual business outreach utilization report for small, local,
emerging and disabled-veteran business enterprises.
I will be joined by staff at the meeting to discuss the item on the agenda. Please feel free
to call me at (213) 891-2048 if you have any questions.
C:
Adriana Barrera, interim chancellor
Thomas Hall, director, facilities planning and development
Terri Mestas, director, LACCD bond program management office
770 WILSHIRE BLVD., l-OS ANGELES, CALIFORNIA 90017-3896 * (213) 891-2000
LOS ANGELES COMMUNITY COLLEGE DISTRICT
_________________________________________________________________________________________________________
CITY  EAST  HARBOR  MISSION  PIERCE  SOUTHWEST  TRADE-TECHNICAL  VALLEY  WEST
RESOLUTION – Water Use and Conservation
DRAFT
WHEREAS,
California is facing serve water shortfalls in one of the driest years in state
history; and
WHEREAS,
A statewide water conservation campaign has been established to make all
Californians aware of the drought and encourage reduced water usage; and
WHEREAS,
LACCD has taken a leadership role in water conservation since its first bond,
Proposition A, passed in 2001; and
WHEREAS,
LACCD has conducted a water reuse feasibility study; and
WHEREAS,
LACCD’s conservation actions embrace sustainable standards and guidelines for
construction and renovation projects that include permeable surfaces around all
structures, installation and use of waterless urinals, design and construction of
swales in new or renovated parking lots, permeable concrete in walkways and
drive ways; and
WHEREAS,
The district has incorporated sustainable landscape guidelines that include the
replacement of grass with field turf on the majority of college athletic fields, the
use of drought-resistant plants, installation of smart irrigation and installation of
purple pipe for irrigation where purple pipe supply is available; and
WHEREAS,
The bond program includes $25 million for storm water projects to meet state and
federal storm water regulations; now, therefore, be it
RESOLVED, The district identify and accelerate the implementation of water use and water
conservation projects, such as project-specific recycled water implementation,
connection to Los Angeles Department of Water and Power or other municipal
recycled water lines, if available, and re-use of water collected for stormwater
management; and, be it further
RESOLVED, That the district identify key strategies for further water use reductions.
_________________________________________________________________________________________________________
770 WILSHIRE BLVD., LOS ANGELES, CALIFORNIA 90017-3896 * (213) 891-2000
Los ANGELES COMMUNITY COLLEGE DISTRICT
CITY• EAST• HARBOR• MISSION • PIERCE• SOUTHWEST• TRADE-TECHNICAL• VALLEY• WEST
MEMO
Date: April 22, 2014
To:
Members, Board of Trustees
From: James O'Rei1~Q
Chief Faciliti~c~tive
RE:
ATTACHMENT "E"
Response to questions from March 26, 2014 Committee of the Whole: business
outreach and interships
Please find attached a memo from the Program Management Office that responds to
questions posed on March 26, 2014 during the Committee of the Whole. The memo
addresses opportunities for small, local, emerging and disabled veteran-owned business
enerprises and for internships on the district's bond construction program.
Should you have any questions, please don't hesitate to call me at (213) 891-2048.
C:
Adriana Barrera, interim chancellor
Thomas Hall, director, facilities planning and development
Terri Mestas, director, LACCD bond program management office
770 WILSHIRE BLVD., LOS ANGELES, CALIFORNIA 90017-3896
* (213) 891-2000
Building for Tomorrow’s Leaders
LACCD Program Management
515 S. Flower Street, Suite 900
Los Angeles, California 90071
www.build-laccd.org
213.593.8000
866.817.1051
tel
fax
DATE:
April 23, 2014
TO:
James D. O’Reilly, Chief Facilities Executive
FROM:
Terri Mestas, Program Director
SUBJECT:
OPPORTUNITIES FOR LOCAL, SMALL, EMERGING, AND DISABLED
VETERAN-OWNED BUSINESSES AND FOR INTERNSHIPS ON THE
LACCD BUILD PROGRAM
The following information describes how the current professional services reprocurements will maximize opportunities for Local, Small, Emerging, and Disabled
Veteran-owned Businesses as well as provide opportunities for student interns on the
LACCD Build Program.
I. Local, Small, Emerging, and Disabled Veteran-owned Businesses Inclusion
Goals
The Los Angeles Community College District’s (“District”) Board of Trustees (“Board”)
seeks to continue and further its mission to contribute to the economic development of
the community through the inclusion of Local, Small, Emerging and Disabled Veteranowned Businesses (“LSEDVB”). To that end, the Board adopted Rule 7103.17
“Opportunities for LSEDVB” with a goal of thirty percent (30%) participation in its
agreements awarded to vendors for work on the Building Program. The Program
Management Office (PMO) will work to ensure the 30% participation rate identified by
the Board of Trustees is only a minimum, and the actual participation rate is anticipated
to be greater. The following points identify a few ways the PMO will foster significant
participation by LSEDVB:

To encourage participation by small business enterprises, the PMO has provided
the opportunity for Joint Ventures and Partnerships in the Bench Recompete
Procurement as a means of creating opportunities that might otherwise not be
available to small businesses. This provides LSEDVB companies the potential to
compete on the procurement as a prime.

To eliminate barriers and unnecessary effort, the PMO has modified the
minimum requirements for primes and subs in the Bench Recompete. The
required information to be provided by proposers has been simplified and
streamlined. In addition, the criteria for eligible proposers has been expanded to
allow more firms to compete. Criteria has been broadened beyond only
experience with the District or with Community Colleges in California only.
Page 1 of 3

A mentor/protégé program is required to be implemented by large companies
that are successful proposers on the Bench Recompete, which requires prime
firms to train and advise their LSEDVB subconsultants, enhance the capabilities
of the protégé, assist the protégé with meeting the goals established by the
District, and improve the protégé’s ability to successfully compete for work.

Increased outreach will continue to be provided through “Industry Days,”
“Sources Sought” events, and educational workshops. Each will offer educational
opportunities about new career fields, provide information about how to do
business with the District, and to gain information from participants about further
outreach efforts that might be valuable to implement.

Implementation of a web based procurement system with the latest information
available 24/7. Registered firms receive alerts when a new procurement is
posted or when there is an update to an existing procurement. This information
includes procurement schedules, all “Requests for Information” asked to date,
and more.

Specialty service providers are typically LSEDVB firms due to the unique nature
of the services provided.
II. LACCD Internships with the District’s Building Program
Because the District continues to highly value the opportunity for its Building Program to
offer Internships to its students who choose to augment their academic pursuits with
real life experiences, an enhanced scope of services for the Community Economic
Development (CED) procurement through the PMO’s oversight will address the
following three components: 1) Local Hire program and special opportunities; 2) LACCD
College Internship program; and 3) Community Business Enterprise Program and
LACCD Small Business Outreach. The PMO and CED shall partner with various service
organizations that specialize in recruiting and placing interns through a cooperative
agreement with the Building Program. These partners fund Intern compensation in
addition to funding made possible by Bond proceeds.
An example of the full utilization by the PMO of the District’s established partnerships
for Interns is the placement of five students on the PMO through a collaborative effort
between the LACCD Interns Program and the the Hollywood Worksource Center. The
duration of the internship is six months, for up to 32 hours per weeks, and in areas
such as contracts and quality assurance. The interns are brought on at no cost to the
PMO and are paid through the City of Los Angeles Summer Youth Program. While the
PMO will ensure the Internship tradition continues including full utilization of established
programs, innovation and revitalization of the Internship program will occur.
While previously focused on providing software training in AutoCAD, BIM and GIS type
services for Interns, opportunities will now be expanded to mirror the composition of the
Page 2 of 3
Program Management Team. For example, Internship opportunities are anticipated to
include most areas of Program Management – such as in finance, document control,
contracts, communications, law, administrative services, and accounting - among
others.
Finally, the Internship program will include a workforce development component to
provide training and learning opportunities to those interested in a career in
construction, program management, or one of the sub fields described above. The PMO
will partner with local workforce development centers to provide training and personal
protective equipment required to be on job sites (such as vests, hard hats, construction
foot wear, safety eye wear).
III. Key Performance Indicators
Key Performance Indicators have been incorporated into every professional services
procurement and contract. Service providers will be evaluated on their level of
performance on a regular basis in a variety of areas to include:

The inclusivity of prime firms to have a minimum of 30% of the makeup of their
team to be LSEDVB.

Effectiveness of their mentor protégé program

Timeliness of invoicing and payment of sub-consultants.

Effectiveness of internship program and ability to partner with organizations that
will sponsor the intern.

Placement of interns in diverse areas of the program.
IV. Conclusion
The PMO has expanded and enhanced the opportunity for inclusion of SLEDVB and
Interns on the LACCD Build Program through reforms and innovations. This is achieved
through increased communication and transparency regarding procurements;
conducting “Industry Days,” “Sources Sought” events, and other opportunities to learn
about procurements and ask questions; and the implementation of a web based
procurement system. Innovations and reforms have also been added to the Internship
program to maximize opportunities available and ensure inclusiveness.
The PMO champions the goals the Board has set and will continue to strive to exceed
them.
Page 3 of 3