University of North Carolina Wilmington
National Pan-Hellenic Council
Membership Intake Guidelines
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UNCW FSL Intake Checklist
1. Be in good standing with the University
2. Have an updated Chapter Advisor on file with the University
3. Submit formal interest meeting information five (5) days prior to event.
4. Submit Candidate/ Aspirant Compliance form within two (2) business days
after formal interest session/rush event (yellow form)
5. Submit Fraternity and Sorority Hazing Compliance Form within two (2) days
after Formal Interest Meeting (blue form)
6. Submit letter from Chapter Advisor approving intake and calendar
7. Submit Intent to Conduct Membership Intake two (2) weeks prior to Intake
Activity with completed calendar (white form)
8. Submit Verification of Candidate/Aspirant form within two (2) business
days of selection of candidates for membership (green form)
9. Submit updated roster and blue new member cards within two (2) business
days of new member presentation
University of North Carolina Wilmington
NOTICE OF INTENTION TO CONDUCT MEMBERSHIP INTAKE PROCESS
The officers and members of ________________________________are proud to announce the intake
of new members for the Fall Spring (circle one) semester of____________________
Interest Meeting(s) will be held on
_______________________________________
Selection will conclude on
_______________________________________
Education of candidates/aspirants/intake process
begins on
_______________________________________
Candidates/aspirants will be initiated on
________________________________________
New members will be presented on
________________________________________
The person in charge of membership intake
intake for the Chapter will be:
The chapter advisor supervising membership
intake for the Chapter will be
___________________________________
Name
________________________________________
Name
___________________________________
Title in Chapter
________________________________________
Title in Chapter
____________________________________
_________________________________________
Phone Number
Phone Number
The above information is accurate and correct to the best of my knowledge.
_________________________
Coord. for Fraternities/Sororities
Signature
__________________________
_________________________
Coord. for Fraternities/Sororities Coord. For Fraternities/Sororities
Name Printed
Phone #
This form must contain original signatures no faxes will be accepted.
Department Use Only Date of Meeting _________________________
University of North Carolina Wilmington
CANDIDATE/ASPIRANT COMPLIANCE FORM
This form must be signed by all attendees at your interest session/rush event.
Hazing in any form is strictly prohibited. Hazing is a broad term that encompasses a multitude of
actions or activities. The term hazing refers to any actions or activities that may negatively affect
the development of a person or an organization; which cause mental or physical harm; or which
subject individuals to harassment, embarrassment, ridicule, or distress. Examples of situations that
are considered hazing include, but are not limited to tests of endurance, physical abuse,
psychological abuse, morally degrading or humiliating activities, forced ingestion of any
substance, activities which interfere with academic pursuits, and servitude.
Hazing is typically associated with membership selection and initiation into an organization. It is
possible for hazing to occur before, during, and after membership selection and initiation.
UNCW will investigate all hazing allegations. Individuals and organizations found in
violation of the UNCW Hazing Policy will be sanctioned and turned over to the proper
law enforcement agency. If you believe you or someone you know has been a victim of hazing,
contact the Coordinator for Fraternity/Sorority Life at (910)962-7295.
By signing this statement, I agree that I have read and understand the UNC-Wilmington Hazing
Policy. I agree to comply with this policy, local and state laws, polices of the fraternal
organization, and policies of the local and inter/national governing council to which the
organization belongs.
Organization______________________________ Chapter_____________________________
Academic Period___________________________ Semester____________________________
Date
Candidate Name
Signature
ID Number
University of North Carolina Wilmington
VERIFICATION OF CANDIDATES/ASPIRANTS FORM
Organization & Chapter Name_________________________________________________________
We hereby declare that on___________________(date submitted), the following individuals are
aspirants for membership into our organization and will be duly initiated pending the decision of
our regional/inter/national representative(s).
__________________________
Total Number of Candidates
Aspirant Name
___________________________
Signature-Chapter President
Signature: I wish to waive my
rights granted by the Family
Educational Rights and Privacy Act
of 1974 and permit UNCW to
release academic information
about me to my sorority/fraternity. I
understand that this waiver will be
in effect until I notify the Greek Life
Office that I am no longer an
active member of my fraternity or
Sorority.
_________________________
Signature- Primary Advisor
ID Number
Cumulative GPA
(Department
Use ONLY)
1.
2
3.
4.
5.
6.
7.
8.
9.
10.
Department Use Only Date Received:_________________________________
Only candidates selected for membership in your fraternity/sorority
need to be included on this list.
Chapter advisor only can fax their signature for this form directly to the
Coordinator for Fraternities/Sororities at (910) 962-7295
University of North Carolina Wilmington
FRATERNITY AND SORORITY HAZING COMPLIANCE FORM
We certify that all activities sponsored or required by our inter/national fraternity/sorority and/or
members or pledge/associate members comply with the UNCW Hazing Policy, and with the
State law.
We have informed the candidate/aspirant member(s) of our fraternity/sorority of the contents of
the UNCW Hazing Policy. This policy will be read to aspirants at the beginning of each
semester’s membership intake process.
We understand that the chapter is not to engage in any pre and/or post pledging activities.
We understand that failure to uphold the UNCW Hazing Policy as stated will result in
referral to the Dean of Students for an organizational violation of the UNCW Hazing
Policy (i.e. the fraternity/sorority will face charges), and/or referral to the Dean of Students for an
individual violation of the UNCW Hazing Policy (i.e. the individuals within the fraternity/sorority will
face charges). We understand that our inter/national organization will be immediately notified if
there are any concerns or allegations of illegal membership activities occurring.
We understand that participation in any hazing activity or having knowledge of any hazing
activity and taking no action to stop the hazing is in effect giving our approval to haze. We
understand our responsibility to not allow members of our organization, whether graduate status
or affiliated at another institution of higher education, to haze our aspirants. Failure to report any
such activity of which you become aware may cause personal referral to the Dean of Students.
Our signatures below certify that we have read, understand, and agree to abide by the UNCW
Hazing Policy.
_______________________________________
Fraternity/Sorority Name
_____________________________________
Individual Chapter Name
________________________
Chapter President’s Name
Printed
_______________________
Chapter President’s
Signature
_____________________
Date
________________________
Intake Chair’s Name
Printed
________________________
Intake Chair’s Signature
_____________________
Date
________________________
Chapter Advisor’s Name
_________________________
Chapter Advisor’s
_____________________
Date
Printed
Signature
This form must contain original signatures. No faxes will be accepted.
Department Use
Only
Date of Meeting I:
UNCW Hazing Policy
Engages in hazing. Hazing by university groups is prohibited on or off campus (see State Law
IV). Hazing is defined as a covert or overt action, occurring on or off campus, by an individual
or group of individuals in connection to recruitment, initiation, rite of passage, or membership in
a fraternity, sorority, UNCW sport club, group, organization or athletic team; that subjects any
other member of the university community, voluntarily or involuntarily, to activity which creates
an atmosphere for potential or actual humiliation, degradation, verbal, emotional or physical
distress, abuse or injury; or compromises the academic mission and/or reputation of the
University of North Carolina Wilmington
North Carolina State Hazing Law
NORTH CAROLINA GENERAL STATUTE 14-35.
HAZING; DEFINITION AND PUNISHMENT
It is unlawful for any student in attendance at any university, college, or school in this State to
engage in hazing, or to aid or abet any other student in the commission of this offense. For the
purposes of this section hazing is defined as follows: “to subject another student to physical
injury as part of an initiations, or as a prerequisite to membership, into any organized school
group, including any society, athletic team, fraternity or sorority, or other similar group.” Any
violation of this section shall constitute a Class 2 misdemeanor. (Effective December 1, 2003).
NORTH CAROLINA GENERAL STATUTE 14-38
WITNESSES IN HAZING TRIALS; NO INDICTMENT TO BE FOUNDED ON SELFCRIMINATING TESTIMONY
In all trials for the offense of hazing any student or other person subpoenaed as a witness in
behalf of the State shall be required to testify if called upon to do so: Provided, however, that no
student or other person so testifying shall be amenable or subject to indictment on account of, or
by reason of, such testimony. (1913, c. 169, s. 8; C.S. s. 4220.)