The University of Louisiana
at Monroe
College of Business and
Social Sciences
Emergency Operations Plan
Updated June 2015
College of Business & Social Sciences
SECTION I. INTRODUCTION ............................................................................................................ 3
1.
2.
3.
4.
Purpose........................................................................................................................... 3
Mission ........................................................................................................................... 3
Requirements of All Departments ................................................................................. 4
Specific College of Business and Social Sciences Responsibilities ............................. 4
SECTION II. PLAN ORGANIZATION ................................................................................................ 5
5.
6.
7.
8.
9.
10.
11.
12.
Head of the College Emergency Operations Plan ........................................................ 5
Plan Development & Maintenance ............................................................................... 5
Plan Contact & Activation............................................................................................. 5
Representatives on the ULM Crisis Response Team .................................................... 5
College of Business & Social Sciences Crisis Response Team .................................... 5
College of Business & Social Sciences Emergency Operations Center (EOC) .......... 6
Testing / Exercise & Training ....................................................................................... 6
Deadlines ........................................................................................................................ 7
SECTION III. CRITICAL DATA MANAGEMENT ............................................................................ 8
SECTION IV. MANUAL PROCESSING ........................................................................................... 9
13.
14.
15.
Critical Department Operations .................................................................................... 9
Personnel........................................................................................................................ 9
Forms & Instructions .................................................................................................... 9
SECTION V. RESOURCE IDENTIFICATION ................................................................................ 10
16.
17.
18.
19.
20.
Personnel Assignments................................................................................................ 10
Critical Equipment....................................................................................................... 10
Special Supplies ........................................................................................................... 10
Procedures.................................................................................................................... 10
Additional Planning..................................................................................................... 10
SECTION VI. ATTACHMENTS ........................................................................................................ 11
21.
22.
23.
Attachment A – Critical Data not Secured by University Computing ....................... 11
Attachment B – Forms and Instructions .................................................................... 12
Attachment C – Contact Information ......................................................................... 13
2
College of Business & Social Sciences
Section I. Introduction
Planning at the University of Louisiana at Monroe
1. Purpose
Each department at The University of Louisiana at Monroe has an Emergency Operations
Plan to maintain or restore important business and/or academic operations. The Emergency
Operations Plan defines the department’s actions before, during and after a disaster event.
In addition to the Emergency Operations Plans, The University of Louisiana at Monroe has
developed a Business Continuity Plan (BCP) to establish policies, procedures and
organizational structure for response to emergencies. The BCP defines procedures to maintain
and/or restore critical business and academic operations.
The University of Louisiana at Monroe has also developed an Emergency Response Plan to
direct university personnel during actual emergency events. Other emergency response
guidelines have been prepared for faculty, staff and students.
All of these specific purpose plans are intended for use in concert to greatly lessen the loss of
life and the extent of injuries, limit equipment and property damage, and maintain or rapidly
restore normal business and academic operations.
2. Mission
The University of Louisiana at Monroe will respond to an emergency situation in a safe,
effective and timely manner. University resources and equipment will be utilized to
accomplish the following priorities:
Priority I:
Priority II:
Priority III:
Priority IV:
Priority V:
Priority VI:
Protection of Human Life
Support of Health & Safety Services
Protection of University Assets
Maintenance of University Services
Assessment of Damages
Restoration of General Campus Operations
3
College of Business & Social Sciences
Department Planning
3. Requirements of All Departments
Emergency Operations Plans prepared by all University Departments shall be consistent with
the guidelines established in this Business Continuity Plan. Each department shall, as
appropriately directed, execute that portion of their plan required to assure optimum
endurance and rapid recovery from the effects of an emergency. Deans, directors, department
heads and other responsible parties shall at a minimum develop and maintain procedures to
accomplish the following:
1. Identify the individuals and alternates to whom the specific responsibilities are
assigned:
a. Emergency Operations Plan execution / emergency response
b. Emergency Operations Plan maintenance – all departments are required to
provide the BCP Coordinator with an updated Emergency Operations Plan
every year
2. Develop procedures for communication
a. Emergency contacts
b. Contact list for all department employees
c. As applicable, contact list for critical subcontractors, suppliers and service
providers that may be needed after an emergency event
3. Develop procedures to protect all vital records
4. Develop procedures to perform normal duties manually / without computer support
4. Specific College of Business and Social Sciences Responsibilities
•
Develop plans to utilize a course management system in a post-disaster environment
4
College of Business & Social Sciences
Section II. Plan Organization
1. Head of the College of Business & Social Sciences Emergency Operations Plan
1. Ron Berry, Dean
2.
2. Plan Development & Maintenance
1. Ron Berry
2.
3. Plan Contact & Activation
1. Ron Berry (318) 372-1856 - cell
2.
4. Representatives on the ULM Crisis Response Team
1. N/A
2. N/A
5. College Crisis Response Team
1.
Ron Berry
2.
Donna Luse
3.
Michelle McEacharn/ Henry Cole/ Pamela Saulsberry/ Edward
Brayton/ William McCown
5
College of Business & Social Sciences
6. College Emergency Operations Center (EOC)
Location of the Primary EOC:
Hemphill 101
Location of the Backup EOC:
ULM Library, Lobby, 1st Floor
7. Testing / Exercise & Training
1.
Training Needs
N/A
2.
Training Date(s)
N/A
3.
Testing / Exercise Needs
Test the ability of the department to process work manually
6
College of Business & Social Sciences
8. Deadlines
ANNUAL UPDATE ACTIVITIES
College Emergency Operations Plan
review Meeting
Test the ability of the department to
process work manually
Establish contracts with subcontractors,
suppliers & vendors for specialized
recovery operations
Distribute copies of the updated
College Emergency Operations Plan
Update College Emergency Operations
Plan & Submit to the BCP Coordinator
PERSON RESPONSIBLE
Primary
Alternate
Ron Berry
Donna Luse
Completion
Date
June 30, Annually
Ron Berry
Donna Luse
June 30, Annually
N/A
N/A
N/A
Ron Berry
Donna Luse
September 30,
Annually
Ron Berry
Donna Luse
June 30, Annually
7
College of Business & Social Sciences
Section III. Critical Data Management
All data that is created or stored on The University of Louisiana at Monroe central computing
center maintained by University Computing is automatically backed-up and secured offsite.
1. Is all data used by this department developed or maintained by University Computing?
___ YES __X_ NO
2. Is all data used by this department developed or maintained by an auxiliary computing
system with proper controls*? _X__ YES _ __ NO
3. For data used by this department that is not developed or maintained by University
Computing or by an auxiliary computing system with proper controls*, the following
responsibilities are assigned:
Responsibility
A.
Maintenance
B.
Off Site Storage*
Primary
Alternate
* Location of Off-Site records
For data used by this department that is not developed or maintained by University
Computing or by an auxiliary computing system with proper controls, Attachment A has been
completed.
*Proper controls means that the data is backed-up at least daily and secured off-site at least
weekly.
8
College of Business & Social Sciences
Section IV. Manual Processing
There may be a period of time when computer services will be unavailable after a major
emergency or disaster. Every department at The University of Louisiana at Monroe must be
able to perform critical department operations manually.
9. Critical Department Operations
Critical department operations that are processed by computer:
N/A
10. Personnel
Employees who can perform critical department operations manually:
N/A
11. Forms & Instructions
Attachment B is comprised of hard copies of all forms used to perform critical department
operations manually and, as necessary, attach instructions on form completion.
9
College of Business & Social Sciences
Section V. Resource Identification
12. Personnel Assignments
Special Personnel Assignments to perform critical operations are as follows:
N/A
13. Critical Equipment
Special Equipment needed to perform critical operations are as follows:
N/A
14. Special Supplies
Special Supplies needed to perform critical operations are as follows:
N/A
15. Procedures
Special Procedures to perform critical operations are as follows:
N/A
16. Additional Planning
N/A
10
College of Business & Social Sciences
Section VI. Attachments
17. Attachment A – Critical Data not Secured by University Computing
(or by an auxiliary computing system with proper backup controls)
Name/
Class of
Document
Critical Level
Operations
Legal
Flow
Source
Users
Custodian
11
Not Properly Secured by Electronically
Duplicated
Hardened Replaceable or
& Dispersed
Site
Unimportant
College of Business & Social Sciences
18. Attachment B – Forms and Instructions
12
College of Business & Social Sciences
19. Attachment C – Contact Information
University Police 1-911
Emergency:
Subcontractors
Name
Not Applicable
Company
Telephone Numbers
Cell
Office
Other (email)
Service Providers
Name
Not Applicable
Company
Office
Company
Office
Telephone Numbers
Cell
Other (email)
Telephone Numbers
Cell
Other (email)
Telephone Numbers
Cell
Other (email)
Suppliers & Vendors
Name
Not Applicable
Home
Other Out-side Providers
Name
Not Applicable
Company
Office
13
College of Business & Social Sciences
Department Employees
Dr.
Dr.
Dr.
Dr.
Ms.
Dr.
Dr.
Dr.
Dr.
Dr.
Dr.
Ms.
Dr.
Dr.
Ms.
Mr.
Ms.
Dr.
Dr.
Dr.
Ms.
Dr.
Mr.
Dr.
Mr.
Dr.
Ms.
Dr.
Mr.
Mr.
Mr.
Last
Babin
Barnett
Berry
Berry
Black
Bonner
Boswell
Edward
Casey
Clow
Cole
Cooper
Cordova
Davis
Davis
DeNardin
Duggins
Eaton
Eisenstadt
Garvey
Golemon
Ardoin
Hall
Hanser
Hodnett
Hutto
Hyatt
Johnston
Karlowitz
King
Tucker
First
Laurie
William
Christine
Ronald
Andrea
Mkay
Katherine
Brayton
James
Kenneth
Henry
Betty
Jose
Dorothy
Linda
Tom
Susan
Virginia
Robert
Kilian
Deborah
Eugenie
Seth
Robert
David
Cecil
Juanita
Tammy
Paul
David
Kincaid
Office
HMPH 351
HMPH 347
HMPH 309
HMPH 101
STRAUSS 234
STRAUSS 224
HMPH 344
CONS 115
HMPH 157
HMPH 354
HMPH 305
HMPH 332
HMPH 345
HMPH 343
STRAUSS 208
HMPH 144
STUBBS 204
HMPH 338
HMPH 139
STRAUSS 329
HMPH 333
HMPH 141
HMPH 115
STRAUSS 216
CONS 113
STRAUSS 314
HMPH 305
HMPH 153
HMPH 154
HMPH 142
CONS 101
Office
Phone
1153
1146
1157
1103
1457
1441
1114
1871
1768
1189
1186
1141
1855
1119
1551
1156
1143
1848
1151
1279
1196
1194
1121
1443
1154
1347
1154
1162
1168
1784
1860
Home
Phone
768-7884
884-9322
324-1856
324-1856
239-4522
231-592-0570
855-8014
982-3007
323-1404
325-3663
345-2708
737-1278
387-7955
410-1850
387-5906
884-4800
381-1332
366-4643
387-3813
278-1020
Cell Phone
601-381-1332
817-371-3256
805-3400
372-1856
348-4243
547-9300
231-250-0081
547-6472
237-4112
789-8906
547-0606
614-4665
614-3326
719-659-6486
791-1472
381-1092
791-1877
884-4800
381-1332
366-4643
331-6952
237-8448
376-3167
372-1912
547-7255
278-1020
538-9398
14
e-mail address
babin@ulm.edu
barnett@ulm.edu
cberry@ulm.edu
rberry@ulm.edu
asavage@ulm.edu
bonner@ulm.edu
boswell@ulm.edu
brayton@ulm.edu
jcasey@ulm.edu
clow@ulm.edu
hcole@ulm.edu
cooper@ulm.edu
cordova@ulm.edu
ddavis@ulm.edu
ldavis@ulm.edu
denardin@ulm.edu
duggins@ulm.edu
eaton@ulm.edu
eisenstadt@ulm.edu
garvey@ulm.edu
golemon@ulm.edu
goodwin@ulm.edu
shall@ulm.edu
hanser@ulm.edu
hodnett@ulm.edu
chutto@ulm.edu
hyatt@ulm.edu
tparker@ulm.edu
karlowitz@ulm.edu
dking@ulm.edu
School
MNGT
AFIS
MNGT
DEAN CBSS
BSS
BSS
AFIS
CM
MNGT
MNGT
MNGT
AFIS
AFIS
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BSS
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DEAN CBSS
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AFIS
DEAN CBSS
BSS
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CM
College of Business & Social Sciences
Dr.
Dr.
Dr.
Ms.
Dr.
Dr.
Mr.
Dr.
Ms.
Dr.
Dr.
Dr.
Dr.
Dr.
Mr.
Dr.
Dr.
Dr.
Dr.
Ms.
Mr.
Dr.
Ms.
Dr.
Mr.
Dr.
Dr.
Dr.
Dr.
Ms.
Dr.
Dr.
Ms.
Dr.
Dr.
Kogut
Kuanliang
Lanham
Letterman
Lewis
Luse
Madden
Manry
McConkey
McCown
Janelle
McEacharn
McGahan
Melancon
Moore
Nelson
Netterville
Palmer
Rodriguez
Roshto
Tony
Saulsberry
Sexton
Sharma
Smith
Smith
Stammerjohan
Stevens
Stockley
Strickler
Sutherlin
Walker
Weber
White
Wiedemeier
Carl
Attapol
Dean
Kaye
Veronica
Donna
Jerry
David
Rose
Bill
McDaniel
Michelle
Joseph
Melissa
Zachary
Paul
Anna
Jack
Arturo
Patricia
Sanson
Pamela
Debbie
Anita
Greg
Lon
Claire
Rick
Joshua
Cindy
John
Bruce
Janis
Neil
Paul
HMPH 150
STRAUSS 221
STRAUSS 226
HMPH 137
STRAUSS 319
HMPH 101
CONS 111
CONS 109
HMPH 101
HMPH 104
STRAUSS 324
HMPH 305
STRAUSS 335
HMPH 151
HMPH 146
HMPH 149
STRAUSS 229
STRAUSS 339
HMPH 143
HMPH 330
HMPH 305
STRAUSS 209
HMPH 101
STRAUSS 323
CONS 112
HMPH 346
HMPH 352
STRAUSS 322
STRAUSS 323
HMPH 145
STRAUSS 166
HMPH 158
HMPH 331
STRAUSS 231
HMPH 348
1155
1449
1439
1107
1332
1106
1869
1866
1102
1105
1348
1109
1338
1167
1734
1159
1129
1345
1202
1118
1111
1445
1104
1409
1867
1846
1187
1354
3216
1166
1541
1117
1112
1448
1856
396-3696
789-2008
355-5509
979-595-7787
537-2057
396-5914
396-4872
376-6639
372-4603
518-2051
237-8346
245-6306
397-0132
816-3619
768-7876
243-0448
282-7587
355-8193
614-3437
322-2882
331-2923
368-4824
396-9957
644-9573
331-2923
680-1861
737-0403
680-9742
355-9642
503-4618
608-6819
381-0036
514-9168
323-7887
665-2453
985-859-1996
372-2854
337-552-4550
348-4249
282-6829
396-2733
805-5101
325-5059
15
kogut@ulm.edu
kuanliang@ulm.edu
dlanham@ulm.edu
letterman@ulm.edu
vlewis@ulm.edu
luse@ulm.edu
madden@ulm.edu
manry@ulm.edu
rmcconkey@ulm.edu
mccown@ulm.edu
jmcdaniel@ulm.edu
mceacharn@ulm.edu
mcgahan@ulm.edu
melancon@ulm.edu
zmoore@ulm.edu
nelson@ulm.edu
netterville@ulm.edu
palmer@ulm.edu
rodriguez@ulm.edu
roshto@ulm.edu
sanson@ulm.edu
saulsberry@ulm.edu
sexton@ulm.edu
asharma@ulm.edu
gsmith@ulm.edu
lsmith@ulm.edu
stammerjohan@ulm.edu
stevens@ulm.edu
stockley@ulm.edu
strickler@ulm.edu
sutherlin@ulm.edu
walker@ulm.edu
weber@ulm.edu
nwhite@ulm.edu
wiedemeier@ulm.edu
AFIS
BSS
BSS
DEAN CBSS
BSS
DEAN CBSS
CM
CM
DEAN CBSS
DEAN CBSS
BSS
AFIS
BSS
AFIS
MNGT
AFIS
BSS
BSS
MNGT
AFIS
AFIS
BSS
DEAN CBSS
BSS
CM
AFIS
MNGT
BSS
BSS
MNGT
BSS
MNGT
AFIS
BSS
AFIS
College of Business & Social Sciences
Dr.
Dr.
Williamson
Wood
Stan
James
HMPH 156
HMPH 349
1195
1138
644-7100
343-0713
537-2728
16
swilliamson@ulm.edu
wood@ulm.edu
MNGT
AFIS