Financial Service Division (FSD)
Last Updated March 2012
Section 4
UniFi Training Manual
4. Encumbrance Query (SSU)
The Encumbrance Query (PAWS> Admin Services> UniFi Self Service > Encumbrance Query)
allows users to view encumbrance information by account for specified CFOAPAL
parameters (Fund/Organization, Account). Users may enter any or all values for these
parameters as long as one condition is met … they must populate the Organization field to
submit a query.
Note: The wildcard (%) is an acceptable entry for Fund, Organization, Account, and
Program.
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Financial Service Division (FSD)
Last Updated March 2012
Section 4
UniFi Training Manual
Encumbrance Summary Report – see next page
Once the parameters are selected for a particular query and submitted, the Encumbrance query
brings back information on the related encumbrances by account. The Encumbrance Summary
Report displays the following information:
Header Information
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Ending date of the fiscal period for which the report is generated
Chart of Accounts
Commitment Type
CFOAPAL Elements entered on Parameters Screen
Detail Information
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Account
Document Code
Description (Vendor or Encumbrance Description)
Original commitments
Encumbrance Adjustments
Encumbrance Liquidations
Year to date Amount
Current Commitments
Percentage Used
Screen Total (if applicable)
Running Total (if applicable)
Report Total
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Financial Service Division (FSD)
Last Updated March 2012
Section 4
UniFi Training Manual
Encumbrance Summary Report
The user may then select the underlined Document Code link to view the specific accounting
distribution(s) that make up the entire document. The user can select the document code on the
next page to view the document. (See Viewing Documents - Section 6)
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Financial Service Division (FSD)
Last Updated March 2012
Section 4
UniFi Training Manual
Document Accounting Distributions Screen
The following information will be displayed on the Document Accounting Distributions page.
Header Information
 Ending date of the fiscal period for which the report is generated
 Chart of Accounts
 Commitment Type
 Document Number
 Document Date
 Transaction Description (Vendor or Encumbrance Description)
Detail Information
 Document Code
 Rule Class Code
 Original Encumbrance
 Encumbrance Adjustments
 Encumbrance Liquidations
 Year to Date
 Item Number
 Sequence Number
 Fund
 Organization
 Account
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