Financial Services Division
Report Description
Report Name
Report Number
Department Report of Revenues, Expenditures and Fund
Balances By Fund Roll-up
7328
Report Description/Purpose
This report provides a summary of all financial activity in a department, sorted by fund
roll-up, for the current fiscal year to date. This report is for Chart 1 only and does not
contain budget or commitment information. Not all fund roll-ups will be applicable for
each Department.
By selecting the fund roll-up or the description for a particular fund roll-up, users of the
report can bring up another report that provides a one line summary of each fund that is
included in the fund roll-up totals.
Intended Audience
Department Heads and those individuals who have been delegated authority to view
funds on their behalf.
Report Availability
This report is updated at the end of every month to reflect fiscal year to date activity.
Year end reports will be retained in history.
Report Elements
The Department responsible for the financial activity is identified in the report heading
along with relevant organizational code.
This report consolidates all financial activity for the department, based on the ownership
of the fund rather than on the “org” codes used to post individual transactions. A oneline summary of financial activity per fund roll-up is provided in this report.
Financial information related to each fund roll-up is summarized as follows:
Revenues-Operating Allocation - This amount represents the total allocated through the
University operating budget process to account code 59008.
Revenues-Other – This amount represents the total activity in all other revenue account
codes ie. 5xxxx.
Revenues-Total – This amount provides the total of all revenues for the department.
Expenditures-Salary and Benefits – This amount represents the total expenditures from
account codes 6xxxx.
Financial Services Division
Report Description
Expenditures-Non-Salary – This amount represents the total expenditures from account
codes 7xxxx excluding internal sales.
Expenditures-Internal Sales – This amount represents the total expenditures from
account codes 78xx.
Expenditures-Transfers – This amount represents the total net amount for interfund
transfers recorded in account codes 8xxxx.
Expenditures-Total – This amount represents the total activity in all expenditure and
transfer accounts.
Net Revenue (Expense) – This amount is calculated as Total Revenues minus Total
Expenditures and represents the net change in the fund balance for the period.
Fund Balance-Beginning of Year – This amount represents the total fund balance in
account codes 4xxxx.
Fund Balance-End of Period – This amount is calculated as Net Revenue plus Fund
Balance at the Beginning of the Year and represents the current fund balance position.
Additional Notes
This report should be reviewed monthly for reasonableness and to identify any funds
that are overspent so that any required corrective action can be taken.