Summer Camps & Conferences
Residence Hall Agreement
University Responsibilities
 The University will provide the facilities in the Residence Halls for approved groups during the
summer.
 The University assumes no responsibility for accidents or lost property incurred by user or
participants. The user further agrees to hold the University harmless from any and all suits resulting
from the activities of the user and participants.
 The University reserves the right to enter any room for purposes of routine inspections, policy
enforcement, and emergency maintenance concerns.
Group Responsibilities
 The sponsoring parties assume full responsibility for the acts of the participants using University
facilities and agree to reimburse the University for any and all damages to facilities during the
group’s stay. This includes loss of keys, broken or missing furniture, equipment, etc.
 The sponsoring parties agree to provide appropriate supervision for all participants (One adult
supervisor for every fifteen participants).
 The sponsoring parties agree to allow the Department of Residence Life to remove any participants
who do not follow Residence Hall, University or State and Federal policies.
Additional Duty to Report Child Abuse and All Other Incidents of Sexual Assault and Sexual
Harassment
While locating your camp or conference activities on the Winthrop University campus, it is important that
you and your direct service staff know their responsibility in reporting abuse, including sexual assault and
sexual harassment no matter the age of the victim. South Carolina law also requires certain persons to
report Child Neglect or Abuse as it affects children younger than age 17 to the Department of Social
Services or appropriate law enforcement.



A staff member who suspects or has any concern regarding child abuse or neglect including
sexual assault or sexual harassment no matter the age of the victim, must report this information
promptly to his/her supervisor or “responsible party.”
The camp director or the “responsible party” must immediately notify the Winthrop University
Director of Residence Life or designee, 323-2223, to assist the “responsible party” in assessing
the situation and determining appropriate next steps as well as notifying the appropriate
university officials.
The camp director or “responsible party” should in certain circumstances contact Campus Police
to conduct an immediate investigation. The Chief of Campus Police will assist in contacting the
proper internal and external authorities.
By checking this box I, the Group Coordinator and Responsible Party, have acknowledged and
understand the responsibilities listed above, my individual responsibilities, and the policies listed in the
Summer Camps and Conferences Residence Hall Agreement. I will take responsibility for my group’s
actions and will inform them of any policies by which they must abide.
Winthrop University | Division of Student Life | Department of Residence Life